Murray Womans Club

February's Executive Board Minutes

2009-02-12T10:45:00.000-08:00

MURRAY WOMAN’S CLUB
Minutes of the Executive Board Meeting
February 2009

Due to bad weather conditions, the February meeting was canceled.

January's Executive Board Minutes

2009-01-17T12:41:00.000-08:00

MURRAY WOMAN’S CLUB
Minutes of the Executive Board Meeting
January 5, 2009

The Executive Board of the Murray Woman’s Club met on Monday, January 5, 2009.
President Cynthia Barnes called the meeting to order at 6:31 p.m. In the absence of the Recording Secretary, Martha Joiner called the roll. The departments not represented were Delta, Home, and Theta.

The Board then approved the minutes from the December 1, 2008, meeting without correction. Those minutes were filed for record.

The Corresponding Secretary read a thank-you note from the Veterans’ Hospital in Nashville. She also stated that a thank-you note had been sent to Jackie and Sue Vaughn from Murray Woman’s Club, thanking them for the $100 which they had donated to the Club from the jewelry sale.

OFFICERS’ REPORTS:
Cynthia Barnes, president, reported on the following items of business:

1. Kroger Cards. New cards are now available.

2. Veterans’ Hospital Project. The president thanked Martha Crafton and Joanne Cavitt for taking the items to Veterans Hospital, as well as for sending article about the project to the local newspaper.

3. Sale of Cookbooks at Kroger. Apparently, there was no member was at Kroger to sell the books.

4. Lion’s Club Sound System Request. The request for secure storage for the system has been referred to the Advisory Council. No report from the Council regarding the issue has been made.

5. Honoring 50-Year Members. The president needs to receive names of the 50-year members from their department chairwomen immediately. Only one name has been turned in so far: that of Marjory Shown.

6. Special Collection for Merryman House. The MWC project for January and February will be collecting personal/toiletry items for Merryman House. These items can be collected at departmental meetings and then brought to the March Board meeting. Another option if for department chairwomen to deliver the items to the Domestic Violence Center.

7. Go Red for Women. February is Heart Month. Remind members to wear red on February 6. Announce it your January departmental meetings.

8. Club Historian. Lois Pharris has agreed to serve as Club Historian, a position requested by the state.

9. Fun Activities Chair. KFWC has requested that this position be added to each club. The president needs a volunteer. Please announce this at your January departmental meeting.

Bobbie Weatherly, first vice-president,thanked everyone for helping with the Christmas Open House,either by providing cookies, hosting, or decorating. She reported that several people had told her this Open House was the best one ever. She also stated that Lillian Robertson has asked club members to clean out their closets for clothes for the New Opportunity School. These items should be brought to the clubhouse as soon as possible, but no later than the end of February. The clothes can be for any season.

Judy Kelso, second vice-president, asked that department chairwomen remind their members to enter the poetry and short story contests. She would like entries from members. She has received all school entries. They will be sent to the Alpha Department for judging on January 17.

Cathy Pigg, treasurer, stated that she had received a check for $2091.83 from Regions Bank which replaces 7 previously not cashed dividend checks. A claim form will be filed for another dividend of $291.39 which had been escheated to the state. The treasurer also reported that she had received $1600 from the sale of cookbooks. Financial reports were distributed.

MOTION: Barbara Brandon moved that MWC give $1600 from the sale of the cookbooks to pay down the HVAC debt.
The motion was seconded and carried.

DEPARTMENTAL REPORTS:
There were no departmental reports because the departments have not yet met.
Please Note: The president needs to have all outstanding monthly reports from the departments as soon as possible.

COMMITTEE REPORTS:
Advisory Tracey Wortham reminded the departments who decorated the Clubhouse to take down the decorations as soon as possible.

Civic/Recycling Lois Pharris presented the Recycling Report for 2008.

NEW BUSINESS:
The Board decided that MWC Executive Board meetings will automatically be canceled whenever the city schools are out because of bad weather.

There being no further business, the meeting was adjourned at 7:10 p.m.

December's Executive Board Minutes

2008-12-22T12:28:00.000-08:00

MURRAY WOMAN’S CLUB
Executive Board Meeting
December 1, 2008

The Executive Board of the Murray Woman’s Club met on December 1, 2008, at an earlier time because of a planned Christmas Party. Seventeen Board members were present, and all departments were represented.

Cynthia Barnes, president, called the meeting to order at 5:20 p.m. and announced that the meeting would be suspended when the guests arrived and would be continued after the party was over.

The minutes of the November Board meeting were approved without correction by the committee and were filed for record.

OFFICERS’ REPORTS:
Cynthia Barnes, president,reported on the following events and issues:

1. Jewelry Sale. The Club’s percentage from sales was $___; $___ was donated by the sellers. The check to MWC totaled $___.

2. Dinner for MSU Women’s Soccer Team. The president stated that the dinner was successful and that the team was very appreciative.

3. Cookbook Sale. The president proposed reducing the price of the KFWC cookbook to $__ and also combining the MWC and KFWC cookbooks for $__. Bobbie Weatherly said that she has contacted both Kroger and Wal-Mart to set up tables for the sale of the books.

MOTION: Barbara Brandon moved that the Club have a Christmas promotion for KFWC and MWC cookbooks. If sold separately, the price of the KFWC cookbook would be $__. A combined package of MWC and KFWC cookbooks would be sold for $__.
The motion was seconded and passed.

4. Press Book Chair. Cynthia announced that Renee Brittain will continue as Press Book Chair.

5. Kroger Cards. Contact Cynthia if you wish to purchase one.

6. Request from Creative Arts. The Department has asked to use the downstairs of the Clubhouse to display art on the same evening as the General Meeting in March which will be awards night for club and district contests.

MOTION: Sandra Whittenberg moved that Creative Arts be permitted to set up their display downstairs on the same night as the General Meeting, March 23.
The motion was seconded and passed.

At this point in the evening, the business meeting was stopped so that the Christmas Party for the Murray-Mayfield Girls Home guests could begin. Refreshments were served and gifts were distributed.

The business meeting resumed at 7:05 p.m. with the president calling for the departments’ nominees for New Member of the Year and Volunteer of the Year. Nominations were stated. The elections were held. The Board elected Dianne Taylor, Creative Arts, as New Member of the Year. Bobbie Weatherly was elected as Volunteer of the Year.

For Club Woman of the Year, the Zeta Department nominated Cynthia Barnes.

MOTION: Jackie Helm moved that the Board elect Cynthia Barnes Club Woman of
the Year by acclamation.
Seconded and recorded.

7. Request from Lions Club. The president said that the Lions Club would like to have secure storage space in the downstairs closet for their new speaker system. The matter was referred to the Advisory Council for action. Also, the Lions Club would like to add an additional meeting time: noon on the same Tuesdays the Club now meets.

MOTION: Martha Crafton moved that the Lions Club be allowed to add an additional meeting time at noon on the same Tuesdays which the Club now meets.
The motion was seconded and passed.

There was some discussion about a rent increase for this additional meeting, but the issue was resolved after referring to the Handbook.

8. Request from CASA for donation. The president read the correspondence from CASA. Since the Kappas “Evening of Chocolate” is already an annual fundraiser for CASA, the Board decided to have the request announced at department meetings for individual member participation.

Bobbie Weatherly, first vice-president,asked for volunteers to sell cookbooks at Kroger on December 17. Several members volunteered. The general consensus was to omit sales outside on the sidewalk at Wal-Mart on December 13 because of the cold weather.

Bobbie reminded the Board of the Christmas Open House on Sunday, December 7, at 2:00 p.m.

Cathy Pigg, treasurer,reported that the Beginning Cash Balance on November 1,2008, was $___. Receipts for November were $___, and Disbursements were $___ for an Ending Cash Balance on November 30 of $___. Outstanding Expenses were $___ to McBee Heating & Air. Then Cathy said she had received a $___ check from Creative Arts to be applied to the bill for the new heating/air conditioning for the Clubhouse. Pat Conners announced that the Music Department would also be donating $___ for the Clubhouse.

- - - - - - -
STANDING AND APPOINTED COMMITTEE REPORTS: No reports. - -
- - - - -

DEPARTMENTAL REPORTS:

ALPHA
Reported on their trip to Paducah to the architect’s house and their Christmas Party.

CA Announced the $1000 donation for the Clubhouse.

HOME
Stated that their Auction had made $300 and that they had added a new member.

KAPPA
Reminded the Board, including department heads, of their annual fundraiser “Tour of Homes.”

MUSIC Announced a donation of $___ to be made to the Clubhouse funds.

SIGMA
Requested Board’s help in publicity for “Breakfast with Santa” on December 13, from 9:30 -11:30 a.m., especially since they have competition on the same day, with the same format.

ZETA Reported a donation of $___ to the Backpack Program. Also, the members will be arranging for 10 or 11 children from Big Brothers/Big Sisters to go the “Breakfast with Santa.”

OTHER BUSINESS:

MOTION: Sandra Whittenberg moved that the regular $__ Christmas Bonus be paid to Dimple Pratt.
The motion was seconded and passed.

The meeting was adjourned at 8:07 p.m.

November's Executive Board Minutes

2008-11-20T12:34:00.000-08:00

MURRAY WOMAN’S CLUB
Minutes of the Executive Board
November 3, 2008

The Executive Board of the Murray Woman’s Club met on November 3,2008 at the Club House. President Cynthia Barnes called the meeting to order at 6:35 p.m. Nineteen Board members were present, and all departments were represented.

The minutes of the October 6, 2008, Board meeting were approved without correction and filed for record.

OFFICERS’ REPORTS:
Cynthia Barnes, president, read a note of thanks from Rebecca Rutledge for the card sent to her during her illness.

The president dealt with the following items of business:

1. Legislative Forum and Chili supper fundraiser. The Forum was considered successful, both from the aspect of attendance and the money raised was approximately $___ after expenses which amounted to $___.

2. Domestic Violence Shelter Collection. Approximately $___ was raised by club women who were volunteers collecting at Kroger.

3. Fall Conference. About 20 Murray Woman’s Club members attended. The total attendance for the First District was 55. Governor Pat Harrington presented a check for $___ to the MWC treasurer.

4. Beehive Sales. The president asked that any member who made a purchase from the Beehive at the Fall Conference bring her the receipt.

5. LEADS candidate. Pat Harrington was asked to write the letter of recommendation for MWC’s candidate Martha Crafton.

6. Veterans’ Project. All items for this project should be turned in by the December Board meeting. Items may also be taken to Martha Crafton’s home. She will deliver all the items to Nashville.

7. New Member Letters. Department chairwomen may request a letter of welcome from the International GFWC president by reporting new members and requesting the letters & envelopes from Debbie Gladstone. Deadline is December 1. Call Cynthia Barnes for more information.

8. Membership Dues. All membership dues must be turned in to Cathy Pigg by November 10.

9. “Shop With a Cop.” No action taken.

10. Nominations for Honors. Nominations for Club Woman of the Year (KFWC), Volunteer of the Year (MWC-local), and New Member of the Year (MWC-local) should be brought to the December meeting.

11. December Board Meeting.

MOTION: Martha Crafton moved that MWC Board have a Christmas party for the young women at the Murray (Mayfield) Girls’ Home and that the refreshments be finger foods and drinks to be served at 5:30 p.m. on December 1, prior to the regular Board meeting.
The motion was seconded and passed.

NOTE: Last year’s suggestions for gifts: makeup, shampoo, lotion, soap, stationery, photo albums,socks,games,gift certificates, panties,robes, pajamas. Anything sized should be left unwrapped. Each Board member will bring one (1) gift costing $__ for a girl age 13-17 years.

TIME CHANGE FOR DECEMBER BOARD MEETING: Please help set up for this special meeting by bringing your food already arranged on plate. The set up time will be 5:00 p.m. and the girls will arrive at 5:30 p.m.

12. Thank-You Notes. The president sent notes to both MacDonald’s and Hardee’s thanking them for furnishing ice for the chili supper and the Conference meal.

13. Requests for Assistance/Donations.
a. Tiger Christmas Program. Family Resource Center “Sponsor a Family.” Call Janeanne Turner 753-6565 for information.

b. Murray Middle School. Print framing at $__ each. No action taken.

Bobbie Weatherly, first-vice president, reminded the Board about the Christmas Open House on Sunday, December 7, at 2:00 p.m. The Creative Arts Department will serve as hostess with each other department sending 2 volunteers to assist. Also, each department should furnish 3 dozen cookies (already arranged on platters) and have them at the Clubhouse by 1:15 p.m. Kappa Department will decorate the side door and downstairs; Home Department will decorate
the main floor and the front door. Decorations may be put up by December 1 and will remain there until after New Year’s Day. Entertainment will be furnished by the Murray Woman’s Club Chorus, the Calloway County High School Chorus and representatives from the Murray School System.

Judy Kelso, second vice-president, announced the winners of the First District Arts & Crafts contests. She also reminded department chairwomen to encourage their members to enter the Short Story/Poetry Contests. Entry forms are due by January 5 (Board meeting). Contact Judy for more information.

Cathy Pigg, treasurer, reported that the total bill for the Air conditioning/ heating system will be $___. The Beginning Cash Balance for October 1, 2008, was $___. Total Income for October was $___ and Disbursements were $___. The Ending Cash Balance on October 31, 2008, was $___. Outstanding Expenses are $___ to McBee Heating & Air.

At this point in the business meeting, Martha Crafton reminded the Board of the opportunity to raise funds at the Jewelry Sale on November 15 at the Clubhouse from 9 a.m.- 2 p.m. She will make a sample flyer to be distributed for advertisement and will contact the Chamber to ask that the Sale be advertised on their sign. Also, Martha will be on the early morning radio
show (8 a.m.) to advertise, and Barbara Brandon will be scheduled on the Joe
Pat James show at 11 a.m. to do the same.

DEPARTMENT NEWS IN BRIEF:

Alpha:
Toured the Organic Farm at their last meeting. Will lunch at C.C. Cohen’s on November 15.

Creative Arts:
Sold $___ in pecans at their Bazaar in October and made $___ from the Bazaar.

Delta:
Will provide free gift wrapping as a community service on the second Wednesday in December. Garden Plans a holiday decorating program for December.

Home:
Will hold Auction-Luncheon on November 20 at 11:00 a.m.Special baskets will be auctioned.

Kappa:
Completing plans for “Tour of Homes” on December 14 from 1-4 p.m. Advance tickets will be $_; tickets at door will be $_. Three homes will be on the tour. Also, one new member reported.

Music:
Held a special music program at last meeting and also had several members who attended the last concert of the Murray Civic Music Association that same night. Purse sale on November 1, made $___.

Sigma:
“Breakfast with Santa” will be on Saturday, December 13, from 9:30 - 11:30 a.m. Tickets are $_.

Theta:
Plans are underway for a Tea Party and Membership Drive.

Zeta:
Had representative from Murray Art Guild for program last month.

Two members recovering from serious illness: Mildred Newton and Susan Vied. Sina Richardson’s husband, Bethel, died.

COMMITTEES: APPOINTED AND SPECIAL

Legislative:
Kathy Jo Stubblefield reported that her only Forum expense was printing the programs. She presented a $__ check to the treasurer, adding that she had received it from the Whitfield Campaign because the congressman could not be at the Forum. Snacks for the poll workers were purchased and packed ready for distributed on November 4.

MOTION: Barbara Brandon moved that Kathy Jo be reimbursed for the expense of the snacks for the poll workers.
The motion was seconded and passed.

Note: The president asked Virginia Randolph to send a letter thanking the local Cracker Barrel manager for the sturdy sacks which were delivered to the polls.

Advisory:
Tracey Wortham reported that there was no new major maintenance expense. Swift Roofing has been contacted to repair the roof. She said that the Clubhouse will be available for Open House decorating on both November 29 and 30.

FIRST DISTRICT GOVERNOR: Pat Harrington thanked the Board for hosting the Fall Conference in Murray. She announced a Photography Workshop which will be held on Saturday, November 8, at 8:00 a.m. at the Chamber of Commerce Building. The Workshop will last approximately 2 1/2 hours. The cost is $__.

NEW BUSINESS:

Martha Crafton proposed that the MWC Board plan a dinner to honor Murray State’s successful women’s soccer team. Gale Vinson will check with the coach to set an appropriate date.

MOTION: Martha Crafton moved that a committee consisting of Pat Harrington, Gale Vinson and herself proceed with planning for a dinner to honor MSU’s women’s soccer team.
The motion was seconded and passed.

Bobbie Weatherly proposed that MWC should check with Wal-Mart and Kroger about selling MWC cookbooks there. She volunteered to contact both stores.

Meeting adjourned at 8:12 p.m.

October's Executive Board Minutes

2008-10-16T11:20:00.000-07:00

MURRAY WOMAN’S CLUB
Executive Board Minutes
October 6, 2008

The Executive Board of the Murray Woman’s Club met on Monday, October 6, 2008. President Cynthia Barnes called the meeting to order at 6:30 p.m. and requested that the secretary call the roll. Seventeen Board members were in attendance, with all departments except Home and Theta represented.

The minutes of the September 2008 meeting were approved without correction and filed for record. No correspondence was reported. Virginia Randolph was asked to send a card of sympathy to Martha Joiner.

OFFICERS’ REPORTS:

Cynthia Barnes, president, dealt with the following items of business:

1. SER reservations. She still has room for others who wish to attend. The group will leave Murray October 30.

2. Departments approved paying $_ each month to have the club-house cleaned by David. The board decided that the October cleaning should be done before the Fall Conference.

3. Fundraiser Meal. Martha Crafton is purchasing supplies for the chili supper. Departments have donated $__ to defray expenses and agreed to furnish two sheet cakes each.

4. Domestic Violence Shelter. Volunteers should check the schedule to make sure of their time to be at Kroger on October 11.

5. Fall Conference. The president reminded the Board that the checks for $__ were due by October 15. Checks should be made out to Pat Harrington. Jo Crass volunteered to work at a table to sell MWC cookbooks. NOTE: All purchase cards from the Beehive should be given to Cynthia Barnes. No committee was appointed to plan the meal.

6. Martha Crafton was selected to be the LEADS candidate for the Murray Woman’s Club.

7. First District Nominating Committee. This committee will be elected at the Fall Conference. Lois Pharris was selected to be MWC’s representative on that committee. Members from
MWC who are eligible to vote are Barbara Brandon, Sally DuFord, Gay Evans Judy Kelso, Jeannie May, and Virginia Randolph.

8. Payment Due for Air Conditioning/Heating Equipment. This payment of $_____ is due by the end of October.

9. Kroger Cards. Only a few are left. Please contact the president to report the actual number needed.

Bobbie Weatherly, first vice-president, asked the Board to encourage members to attend the General Meetings. She expressed concern that such a small number attended the September meeting. Bobbie announced that the next General Meeting will be the December Open House and asked for input on adding additional choral groups.

Judy Kelso, second vice-president, distributed rules for the Short Story/Poetry writing contests. The deadline for submission is January 5, 2009.

Cathy Pigg, treasurer, distributed the financial report. The beginning Cash Balance for September 1, 2008 was $_____. Receipts for September were $____, and Disbursements were $____. The Ending Cash Balance on September 30,2008, was
$____.

DEPARTMENTS:

Brief reports of their September meetings, membership status, and planned fundraisers were given by department chairwomen.

Martha Crafton stated that the people who have held our past jewelry sales would like to have another at the clubhouse on the ?

MOTION Tracey Wortham moved that Murray Woman’s Club hold a jewelry sale at the clubhouse on November 15.
The motion was seconded and carried.

STANDING COMMITTEES:

Legislative:

Kathy Jo Stubblefield reported on the plans for the legislative forum on October 9. Each department needs to send 1 woman to serve as hostess. Pat Miller will be the moderator; Pat Harrington will serve as timekeeper.

Recycling:

No report.

Membership:

Gay Evans stated that she needs a committee representative from Delta, Garden, Home, and Zeta.

Advisory:

Tracey Wortham said that the heating/cooling equipment should be fully operative by the end of this week, but that the tree clearing has not yet been completed. She added that the closet on the lower level of the club house needs to be cleared out.

APPOINTED COMMITTEES:

Women’s & Children’s Health:

Sally DuFord reminded the Board of the Heart Walk on October 18. Twenty-two people has signed up to walk. People are still welcome. Join the group at 8:30 a.m. near RSEC.

FIRST DISTRICT GOVERNOR:
Pat Harrington announced that she is working to set up a photography workshop. More details will be announced later.

General Information:
Two Murray Woman’s Club members have died recently: Myrtle Douglas and Jo Oakley. Norinne Winters, a former member and past chairwoman of the Music Department, also died.

Check your Agenda sheet for important DATES TO REMEMBER.

Meeting adjourned at 8:05.

September's Executive Board Meeting

2008-09-08T08:48:00.000-07:00

MURRAY WOMAN’S CLUB
Executive Board Meeting
August 25, 2008

The Executive Board of the Murray Woman’s Club met in special session on August 25, 2008, because the Labor Day weekend conflicted with the regular meeting. The president called the meeting to order at 6:33 p.m. and requested a roll call. Seventeen board meetings were present with all departments except Theta represented.

The minutes of the August 4, 2008, meeting were approved without correction and filed for record.

OFFICERS’ REPORTS:

Martha Joiner,corresponding secretary, reported that there was no new correspondence.

Cynthia Barnes, president, dealt with the following items of business:

1. Girls’ Home board representative. The president suggested that Cathy Pigg might wish to assume this responsibility.

MOTION: Martha Joiner moved that Cathy Pigg become MWC’s representative on the Girls’ Home Board. The motion was seconded and passed.

2. Decisions which set precedents but which have no written record. The issue was postponed.

3. Multiple bank accounts and EIN (Federal ID)numbers. The president had encountered a situation in which departmental accounts were not using the assigned club number. The treasurer emphasized the necessity of using this EIN number because of MWC’s 501 (c)(3) status.

4. First District Fall Conference on October 22. The president asked that each department appoint one member to serve on the conference planning committee and that the selection should be made at the September meetings. The names of the member selected should be reported to Cynthia. This committee is not a Standing Committee.

5. SER. The sign-up sheet for those who will be attending the conference (Oct. 31--Nov. 2) was circulated. Pat Harrington, First District governor, has contacted the hotel requesting rooms.

6. Employing David Proctor to clean floors (downstairs) on monthly basis. The arrangement would provide that each department contribute $5 per month to pay Mr. Proctor. Department chairwomen were asked to discuss this issue with their members at the September meetings. The decisions need to be announced at the October MWC Board meeting.

7. Public Forum arrangements. The president distributed a memo from Kathy Jo Stubblefield, requesting permission to make the decisions regarding the format and scheduling of forum participants.

MOTION: Genie May moved that Kathy Jo be allowed to use her discretion in scheduling the order in which forum candidates would speak. The motion was seconded. Discussion followed. The board’s consensus was that Kathy Jo had already been given that authority. Genie May withdrew her motion.

A second item in the memo dealt with regulating the media at the Forum. The consensus of the Board was that attempting to regulate or restrain certain members of the media was not possible or desirable.

8. Selling food at the Forum. The Board recommended serving chili, hot dogs, dessert, and drink.

MOTION: Martha Crafton moved that each department contribute $__ (by individuals or department)to purchase ingredients and that each department should furnish two (2) 9 x 13 sheet cakes. The motion was seconded and passed.

The president asked for volunteers to cook: Martha Crafton, Virginia Randolph,and Cathy Pigg volunteered to cook. Board members will serve as hostesses.

MOTION: Martha Crafton moved that the price of the meal be set at $_ per meal. The motion was seconded and passed.

9. Collection of items for Domestic Violence Shelters. This collection on October 11 will be statewide and will be in connection with KFWC and the Kentucky governor’s wife. A sign-up sheet was distributed. Department chairwomen were asked to recruit members (30 min. or 60 min.) to hand out flyers at the Kroger store to encourage shoppers to purchase items on the flyer for the DV shelters while they are shopping. Kroger will providea collection point inside the store.

10. Listing money amounts in On-line minutes. The practice of not listing the amounts for on-line copy of minutes
will be continued.

11. Departmental Reports. The president suggested that the departmental chairwomen complete the program forms immediately after their meetings to be sure of details. Also, she asked that members be reminded to record their volunteer hours and their contributions. Note that the Monthly Special Cause collections will switch the Veterans Project and Merryman House.

12. Payment for A/C equipment. In the August 6 meeting, the MWC Board accepted the recommendation that the A/C and heating equipment be replaced. The Board also accepted the estimate for the equipment. Now the money needs to be paid. Martha Crafton suggested that at least $___ should be left in the MWC funds.

MOTION: Martha Crafton moved that the Board leave the decision about the amount of money to be paid in advance for the equipment up to Tracey Wortham and Cathy Pigg. Also, if more funding is needed, they should contact the Board. The motion was seconded and passed.

Bobbie Weatherly, first vice-president, reminded the Board of the first General Meeting on September 25. This will be a Salad Supper. The Sigma and Zeta Departments will serve as hostesses. The speaker Diana Thomason will discuss women and finances. Bobbie asked that members be encouraged to attend and be reminded of the benefit of attending 3 out of the four general meetings: eligibility for the drawing of a paid club membership.

Judy Kelso, second vice-president, distributed the Fall Arts & Crafts contest information to the department chairwomen. She called attention to the three new categories: collaborative quilts, purses, and wearable art. Entrance forms must be in to her by September 25, and the items must be delivered to the Club House by October 20. Judging will be on October 21.

Martha Joiner, corresponding secretary, stated that she has a supply of MWC letterhead stationary. Contact her if it is needed.

DEPARTMENTAL REPORTS:

Alpha
The department had a luncheon meeting recently and recruited possible members.

CA
The department met in August and heard Debbie Danielson, director of the Murray Art Guild. The department will sell pecans as a fundraiser. Jo Crass volunteered to sell MWC Centennial glasses at the October 25 Bazaar.

Delta
The department has three new members. Bill Call will be the speaker on September 10. He will discuss disaster preparation.

Sigma
Renee Buckingham reported that the information for “Breakfast with Santa” December 12, 9:30 - 11:30 a.m. should be added to the Yearbook.

COMMITTEES: STANDING AND SPECIAL

Cookbooks
Martha Crafton stated that she had nine boxes of cook-books remaining. She added that if MWC could sell these books $____ could be added to the bank balance. The Board agreed to give a cookbook to the Drs. Dunn, Murray State University’s president and his wife. Jo Crass offered to sell cookbooks at CA Bazaar.

Membership
Gay Evans reported that she is revising the MWC informational brochure.
Women’s & Children's Health
Contact Sally DuFord about joining MWC’s Heart Children’s Health Walk team for the walk on October 18.

Governor Pat Harrington reported that 59 women attended the First District Summer Workshop. She presented a check for $___ to the treasurer.

Advisory Tracey stated that the air conditioner has been replaced,the dead trees removed and others trimmed. She recommended that two shrubs be removed and replaced and that three overgrown holly trees be replaced.

MOTION: Sandra Whittenberg moved that the dead shrubs and overgrown holly trees be removed and be replaced with appropriate shrubs. The motion was seconded and passed.

Tracey said that she had placed odds and end from cleaning the closet one one of the downstairs tables. She recommended that department chairs identify the items that still used so that they can be stored orderly.

MOTION: Martha Crafton moved that the Board give Tracey permission to dispose of items not claimed by the departments.The motion was seconded and passed.

New Opportunity School: Martha Crafton suggested that clothing sent to Berea be carefully chosen before sending.

The meeting was adjourned at 8:30 p.m.

August's Executive Board Meeting

2008-08-13T13:47:00.000-07:00

MURRAY WOMAN’S CLUB
Executive Board Meeting
August 4, 2008

The Executive Board of the Murray Woman’s Club met on August 4, 2008. The meeting was called to order by President Cynthia Barnes at 6:35 p.m. Preceding the formal Board meeting was an orientation session at 6:00 p.m.for the new officers of the ten departments of the Club.

The president asked Virginia Randolph, recording secretary, to call the roll. Nineteen members were present, with all departments represented. The minutes of the July 7, 2008, Board meeting were approved without corrections and were filed for record.

In the absence of Martha Joiner, corresponding secretary, the president read the following letters:
1. Letter from the Calloway County Red Cross thanking MWC for the donation of the use of the club house for their Tea Party
2. “Thank You” note from Governor Pat Harrington expressing appreciation for the support from MWC for the 1st District Summer Conference

Martha has sent cards to Kay Ray, Nettie Bennett, and Mary Ellen Pfost, and a special “thank you” letter has been sent to Allie Potter.

OFFICERS’ REPORTS:
Cynthia Barnes, president, commended the Murray Woman’s Club for their participation in the workshop. Twenty-eight Club members attended. The president dealt with the following issues:

1. Storage of records of minutes and yearbooks. She has inventoried the holdings at Pogue and found the following catalogued: Board Minutes: 1940-46; 1947-Nov. 1985; Jan 1986-June 1986; Aug. 1986-Dec. 1986. Yearbooks listed are from 1915-1990; 1991-1995. Missing are minutes for the years after 1986, as well as those for Dec.1985 and July 1986.

2. The current Press Book has been placed at Pogue Library.

3. Storage Cabinets. The president asked for a report from Tracey Wortham. Tracey stated that the buffet storage cabinet was purchased by Creative Arts and houses their materials. The built-in cabinets are being used for storage of items from past projects by the Alpha Department and others. Marlene Beach has the keys for these cabinets because the Alpha Department had the locks installed.

The Board decided to delay making a decision on the purchase of a fireproof filing cabinet. There was consensus that the keys to the built-in cabinets should be given to the MWC president.

MOTION: Barbara Brandon moved that the Centennial glasses be sold at 4 for $__. The motion was seconded and passed. Anyone interested in purchasing these glasses should contact Cynthia Barnes.

4. Flowers for Dimple’s son. Flowers were purchased. The funeral will be at 1 p.m. on Tuesday.

5. Changing “chairman” to “chair” in by-laws,minutes, and general usage. There was no consensus on this proposal.

6. GFWC-SER Conference will be held October 31-November 2 in Knoxville, TN.

Bobbie Weatherly, first vice-president, announced that the first General Meeting will be September 25 at 6:00 p.m. The topic will be finances for women, and the speaker will be Diana Thomason. Hostesses will be announced later.

Bobbie also mentioned that she would like to work with the Membership Committee chairwoman because of the correlation between recruitment and retention. Gay Evans agreed with her, and the two of them will meet.

Judy Kelso, second vice-president, reported that the complete information for the Arts & Crafts contests will be given out to the department chairwomen at the next board meeting. She did announce three new categories: purses (original construction), collaboration quilt (2 or more people); counting cross stitch items. Applications should be turned in to her by October 1. The completed items should be brought to the MWC Club House on Monday October 20 between 4 and 6 p.m. to be judged on October 21, 2008.

In the absence of Cathy Pigg, treasurer, the president read the financial report and asked for questions. The Beginning Cash Balance on July 1, 2008, was $____. Receipts were $____; Disbursements were $____. The Ending Cash Balance on July 31, 2008, was $____.

DEPARTMENTAL REPORTS:

Alpha

The department held a reception for GED graduates. They are planning a preseason party in August for prospective members.

The department will finalize plans for the Bazaar beginning with their first meeting.

Delta

Dr. Tish Allen will be the speaker at their luncheon meeting on August 13.

Garden

The department will meet at 9:30 a.m. at the MSU Greenhouse class-room for their August meeting. Dr. Pat Williams will be speaking.

Kappa

The women have begun planning for the “Tour of Homes.”

Music, Sigma, Theta, and Zeta

They reported that they would be meeting in September and anticipated interesting programs.

FIRST DISTRICT GOVERNOR:
Pat Harrington thanked the Murray Woman’s Club women for their help with the First District Workshop.

STANDING COMMITTEES:
Legislative No new information on scheduling. A report will be given at the next meeting.

Advisory Tracey Wortham enumerated the repair projects needed at the Club House.
1. New air conditioners and furnaces. Estimated cost $___. Jim McBee suggested paying for 1/2-- 2/3 cost of equipment by September 30 and that he would work with club on labor cost.

MOTION: Pat Harrington moved that the club replace the air conditioners and furnaces as suggested by Jimmy McBee and that the club order the equipment and pay as he has stated, without taking out a loan. The motion was seconded and passed.

2. Tree removal and trimming. Dan Duncan’s estimate is $___.

MOTION: Martha Crafton moved that MWC hire Dan Duncan to take care of the tree trimming and removal of dead trees.

3. Tracey requested that she be issued a Debit Card to pay for Club House expenses.

MOTION: Barbara Brandon moved that MWC authorize a Debit Card for Tracey. The motion was seconded and passed.

4. Storage and fire hazard. Tracey said that she plans to clean out the storage closet and shelves. She asked that department members be prepared to identify their items and to plan for their removal.

In another matter regarding the upkeep of the Club House, Barbara Brandon stated that David Proctor (who refurbished the downstairs area) would be willing to maintain the tile floor downstairs for $___ a month. No action was taken on this issue.

SPECIAL COMMITTEES:

Women and Children’s Health

Sally DuFord discussed two programs relating to heart health.
1. “Shop for a Cause” a $___ savings pass, good all day September 20 at Macey’s. The pass can be purchased at maceys.com/heart.org .

2. American Heart Association Heart Walk on Saturday, October 18.
a. Do we field one team (a club team) from MWC?
b. Or do we field just a departmental team?
c. Do we even wish to participate?

MOTION: Sandra Whittenberg moved that MWC have a club team for the Heart Walk. The motion was seconded and passed.

There was no further business. The meeting adjourned at 8:05 p.m. The next
Board meeting will be August 25 at 6:30 p.m.

July's Executive Board Meeting

2008-07-28T10:39:00.000-07:00

MURRAY WOMAN’S CLUB
Executive Board Meeting
July 7, 2008

The Executive Board of the Murray Woman’s Club met on July 7, 2008. President Cynthia Barnes called the meeting to order at 6:30 p.m. and asked the recording secretary to call the roll. Twelve members were present. Departments not represented were Kappa, Sigma, and Theta.

The minutes of the June 2, 2008, meeting were approved without correction and were filed for record. The president asked that Barbara Brandon, Martha Crafton, and Bobbie Weatherly serve as the committee to review the minutes this year.

In the absence of the corresponding secretary, the president read a note from Janette Fricker, daughter of Gladys Jarrett, expressing her appreciation for the May Memorial Service.

OFFICERS’ REPORTS:

Cynthia Barnes, president, dealt with the following items of business:

1. MWC representative for the board of the Mayfield Girls’ Home at Murray. This discussion was postponed until the president could discuss the proposal with Cathy Pigg.

Also, MWC received a request for volunteers to help with a Car Wash in Mayfield for the Girls’ Home. Call Cathy Pigg 435-1000, Ext. 275. Please Note: The director of the Mayfield Girls’ Home (Murray) is Don Yates 759-4272/759-4274.

2. First District Summer Workshop. MWC will host the Summer Workshop at the Club House on July 29. The fee for the workshop and meal is $__. That fee should be sent to Sondra Rice by JULY 19. Checks should be made payable to Pat Harrington. Symbols for the workshop will be the Birds and the Bees. Gale Vinson will coordinate committees for the food and the decorations. Volunteers will be needed. All Board members are urged to attend; department chairwomen are expected to attend.

3. GFWC Convention Report. Callie Wilson, Murray High School, was the state's entry to the international contest. Pat Harrington wrote the winning report for Kentucky's entry in safety.

4. GFWC/KFWC Summer Workshop July 12. Five MWC members will attend. The treasurer has already sent in the required fees. The five attendees will need to reimburse Cathy Pigg, treasurer, $__ each.

5. Yearbooks. The yearbooks have been proofread and are now ready to be sent to the printer.

6. Officer Training. All departmental officers and club officers are expected to attend the training session which will be held at 6:00p.m. on August 4 prior to the regular board meeting. Department chairwomen should bring their report binders.

7. Membership Retention Committee. The president requested that the committee be reactivated. Statistics from last year’s membership were included in the Agenda: 25 members had resigned; 22 were added. Each department should appoint one member to serve on this committee which Bobbie Weatherly will chair. Please give the name of the woman appointed to either Cynthia or Bobbie as soon as the appointment has been made.

8. Murray Main Street Donation. Tabled.

9. Chamber of Commerce Board. The suggestion was made that the Executive Committee select the five nominees to serve on the Board. Chamber of Commerce Citizen of the Year.

MOTION: Barbara Brandon moved that Martha Crafton be nominated for this award and that the support application be written by Pat Harrington. The motion was seconded and passed.

l0. Eligibilityfor Memorial Service recognition. The president noted that Mrs. Winnie Love had been inadvertently omitted from those members who were honored. The Board confirmed the requirements for recognition: the member’s name must be listed in the Yearbook (May--May) of that current year, either as an active member or as an Honorary member. Any member overlooked will be honored the following year.

11. Chamber of Commerce Guide. The opportunity to advertise was declined.

In the absence of Cathy Pigg, treasurer, the president reviewed the current report. The Beginning Cash Balance on June 1, 2008 was $____. The Receipts were $____, and the Disbursements were $____. The Ending Cash Balance on June 30, 2008, was $____.

Bobbie Weatherly, first vice-president, announced the dates for the first two General Meetings of the coming Year. On September 25, the Potluck Salad Supper will be held. Diane Tomlinson will present the program “Finances for Women.” The Christmas Open House will be on December 7. The departments who will serve as hostesses for both meetings will be announced later.

Judy Kelso, second vice-president, reported that she had not yet received information about the KFWC contests. She hopes the information will be available by the August Board meeting.

DEPARTMENTAL REPORTS:

Alpha
Genie May stated that the programs for the year will emphasize “Going Green.” All meetings will be open to MWC members of other departments.

Creative Arts
Jo Crass said that all the programs for the coming year will be planned around their Bazaar which will be held on the last Saturday in October. Last year the department contributed $___ to scholarships, $___ to United Way, and $___ to “Relay for Life.”

Delta
Pat Harrington announced that on August 13 Dr. Tish Allen will discuss the medical tests that every woman will need. This will be an Open Meeting. All Delta meetings will be held on the second Wednesday of the month at 11:00 a.m. All speakers will deal with health issues.

Garden
Judy Kelso reported for the incoming chairwoman. She said that the year’s programs will include touring of gardens, presentation by a dietitian and an interior designer, as well as the Silent Auction.

Home
Jackie Helm stated that the first meeting will be held at Playhouse in the Park and will be a “brown bag luncheon.” Their fundraiser will be in November, and the Tea-party/Fashion Show will be in April

Music
Bobbie Weatherly said that all the programs will be music-related.

Zeta
Barbara Brandon reported that all programs have been scheduled. For the first program a representative from Murray Bank will discuss “Identity Theft.”

Martha Crafton reported that a fireproof, two-drawer cabinet can be ordered from Office Depot for $____. The store will deliver it. The matter will be discussed further at the next meeting.

In connection with the need for secured storage space, the Board decided to ask Tracey Wortham to inventory the locked cabinets on the lower floor which have been used by departments.

STANDING COMMITTEES:

Legislative
Kathy Jo Stubblefield, incoming chairwoman, reported on the progress for the Forum. She has checked dates for conflicts and has submitted several dates to Tracey Wortham for Club House clearance. Kathy Jo asked for the Board’s direction on the project.

MOTION: Barbara Brandon moved that MWC plan to have a Forum and schedule it on the date in October when the Club House is available. The motion was seconded and passed.

Discussion continued concerning the number of races and candidates to be included and whether or not to plan for a second night of Forum. The consensus was to have only one night for the Forum and to offer local candidates a very brief opportunity to either introduce themselves or to respond to a question given to them earlier. The possibility of selling food was discussed. Martha Crafton will investigate the possibilities of serving food.

Advisory
Tracey Wortham requested information about budget for money to be spent to clean the Club House. Barbara Brandon volunteered to bring a man who has worked for her to give the Club an estimate for thorough cleaning.

GOVERNOR:

Pat Harrington reminded members of the GFWC/KFWC Workshop on July 12.

The meeting was adjourned at 8:20 p.m.

May's Executive Board Minutes

2008-07-28T09:16:00.000-07:00

MURRAY WOMAN’S CLUB
Executive Board Minutes
May 5, 2008

The Executive Board of the Murray Woman’s Club met on Monday May 5, 2008. The president called the meeting to order at 6:35 and asked for the acting secretary to call the Roll. All departments except Home were represented.

The minutes of the April 2008 meeting were approved and filed for record.

OFFICERS’ REPORTS

Tracey Wortham, president, reminded the Board of the May 22 General Meeting Memorial service and also the installation of offices. She distributed the list of responsibilities to the department chairwomen whose members will serve as hostesses.

Other items of business dealt with by the president were the following:

1. Resignation of Gale Vinson, incoming president. The resignation is to be effective immediately. Gale asked to be placed on the inactive list for the present.

2. Appointment of a Nominating Committee. The president added Cathy Pigg to be the Executive Board member on the Nominating Committee appointed earlier. This committee will nominate a candidate for General Club president and will announce the nominee at the May General Meeting. Voting on the nominee will also take place at the General Meeting.

3. Yearbook Information.Sondra Rice needs yearbook information updates, names of department officers, committee assignments, hostesses as soon as possible.

4. WATCH. The president requested that the department chairs re- emphasize the monthly club collection for WATCH.

5. Eldercare. The Garden Department will do the work for May. The president asked the Board if they wished to continue this program.

MOTION: Martha Crafton moved that the Eldercare Program be dropped for the summer and that the continuation of the program be discussed again in the fall. The motion was seconded and carried.

6. Departmental Reports. Tracey urged the department chairs to get all their reports to her by the end of May.

The president expressed her thanks to the Executive Board and members of MWC for their support and hard work on projects this past year.

Martha Crafton responded on behalf of the Executive Board. Martha expressed their appreciation to Tracey for all of her hard work, her organization and leadership, her example, and her thorough work in creating exemplar reports of all the many accomplishments of the Murray Woman’s Club throughout this year.

In the absence of the first vice-president, the president discussed the plans for the Memorial Service. The Chorus has asked to be placed at the front of the audience as they were last year. Assignments for food, decoration, and other preparation have been distributed and verified. These members will be memorialized: Jan Hough by Thetas, Gladys Jarrett, Home. Gale Vinson will send the invitations and complete the arrangements for the meeting. Hostesses will set up chairs on Wednesday before the evening meeting. The Music Department will leave chairs up from their event on Tuesday night.

Cynthia Barnes, second vice-president, said that she had mailed in MWc’s Calendar Contest entry to GFWC headquarters. She will take the Arts & Crafts winning entries to the state convention.

Cynthia also said on the Legislative Committee plans. She stated that Karen Olson and her Girl Scout troop have offered to donate the water for the poll workers’ snack sacks. the girls will place labels with their troop information on the bottles . (They will help with delivery if Karen can arrange it.) Cynthia added that she will purchase the other supplies and requested that those who can help meet at the clubhouse on May 19 at 5:30 p.m. to load the sacks. Workers will also take the sacks with them for delivery the next day.

Cathy Pigg, treasurer, explained some unusual expense items in her report and reminded the department chairs that she needs all their treasurers’ reports by early June. She reported the following: Beginning Cash Balance on April 1, 2008 was $____; Receipts were $____ and Disbursements were $____. The Ending Cash Balance on April 30,2008, was $____.
Cathy said that she has received $__ from the Thetas to help on the purchase of a file cabinet for MWC’s records.

At this point, Barbara Brandon stated that the Zetas have voted $___ toward the file cabinet but are waiting for a decision on what to buy. She asked if a committee had been appointed to look for the file cabinet. Martha Crafton volunteered to check prices and features for a suitable cabinet.

There was also a question raised concerning the cleaning fee paid to Cleo Colson in addition to the usual cleaning payment to Dimple Pratt. The matter was clarified: Colson was paid for a “deep cleaning.”

NOTE: All department chairwomen were reminded that MWC’s complete reports must be sent to KFWC by September.

DEPARTMENT REPORTS:

Alpha
Sandra and Genie reported they have four new members. They have updated member information and completed planning for next year’s programs. They will be “going green.”

CA
Freda Steely said the department had elected officers and donated to“Relay for Life.”

Delta
Sally reported that she has received a request from Linda Fain from H.O.R.S.E.S (therapeutic horseback riding)requested the opportunity to speak to MWC, possibly for a department program. Deltas raised $____ for Hospice, about twice last year’s amount. She thanked Sigmas and Deltas for their help.

Garden
Judy stated that they will be having their last meeting for the year in June. Their meetings will begin again in August.

Kappa
Cathy Pigg reported that the Evening of Chocolate raised $____-$____ for CASA. Five of the young women from the Girls’ Home were present; one won a door prize. All officers have been elected.

Music
Tracey and Sally discussed plans for the Mayfest on May 20 at 6:30 p.m. at the clubhouse. Tickets are available. Reservations are necessary. Call Sally or Pam Seward. Tables will seat four; an entire table maybe reserved. The report on “Relay for Life” : the team won Best Campsite, Best Sign and was third in Most Noncorporate Funds raised.

Sigma
Tracey announced the upcoming tea party for the Red Cross.

Theta
Wilma said that Becky Rutledge has had triple bypass surgery. The department is still selling Stanley products for their fundraiser. They gave $__ each for CCHS and MHS Project Graduation.

Zeta
Barbara Brandon reported several money gifts:$___ to Big Brothers /Big Sisters; $__ each for CCHS and MHS Project Graduation; $__ to Music Department’s “Relay for Life” team. They are planning a trip to Fresh Market in Paris for their last meeting. Their new Georgeann Sanders is having health issues. She added that Max is doing well after returning home from the hospital.

Martha Crafton announced that the cookbooks are selling (doing well enough).

Pat Harrington was not present because of illness. Her report was distributed and filed.

The president announced that the board meeting will be held on June 2, as usual. She reminded the board of the GFWC convention in late July or early August.

The meeting adjourned at 7:25 p.m.

April's Executive Board Minutes

2008-07-28T08:52:00.000-07:00

MURRAY WOMAN’S CLUB
Executive Board Minutes
April 7, 2008

The Executive Board of the Murray Woman’s Club met on April 7, 2008, at the Club House. Before the meeting was called to order, President Tracey Wortham introduced Mary Reding from the Murray State Students for Life. Ms. Reding stated that the new organization in cooperation with Life House is organizing the first annual March for Life of Murray. She invited members of the Murray Woman’s Club to join in the March. The opening ceremony will be held at 10 a.m. on April 26, 2008 at Roy Stewart Stadium parking lot.

Following the presentation by Ms. Reding, President Tracey Wortham called the business meeting to order at 6:40 p.m. Seventeen members were present, with all departments except Theta and Zeta represented. The minutes of the March 3, 2008, meeting were approved without correction and filed for record.

OFFICERS’ REPORTS:

Martha Joiner, corresponding secretary, stated that she had sent cards to Merryman Kemp, whose father died, and to Joanne and Perry Cavitt for their 60th wedding anniversary. She was asked to send a card to Max Brandon, who is presently in the Murray Calloway County Hospital.

Tracey Wortham, president, congratulated the elected officers for the 2008-2010 Executive Board. They are:

Gale Vinson, president;

Cynthia Barnes, first vice-president;

Bobbie Weatherly, second vice-president;

Virginia Randolph, recording secretary;

and Cathy Pigg, treasurer.

These new General Club officers, as well as all department chairwomen, will be installed at the May General Meeting by Governor Martha Crafton.

The following items of business were dealt with:

1. Monthly Club Collection. For April it will be books and miscellaneous items for the public library. In May aluminum cans for WATCH will be collected.

2. Eldercare. Joanna Thomas (767-2158) is the contact person. The Zetas volunteered for the Spring Creek activity in April, and the Thetas and the Thetas will be the May volunteers.

3. Big Brothers/Big Sisters. The president said that the campaign continues and asked that contributions be sent directly to her so that the Club can be credited for that amount.

4. Yearbooks. Tracey stated that current department chairs need to get the information together for the yearbook: programs, hostesses, officers, members’ contact information. That information should be ready to give to Sondra Rice as soon as possible. The deadline will be June.

Gale Vinson, first vice-president, thanked the Alpha and Theta Departments for hosting the March General Meeting. She announced that the next General meeting will be May 22, 2008, at 6 p.m. Gale reminded the Board that this meeting is the Memorial Service for members who died within this Club year. She asked the department chairs to list members to be honored. The Thetas will honor Jan Hough. Gladys Jarrett, who was an honorary member, will also be honored. The service will begin at 6:00 p.m. Following the service, there will be a Salad Supper and the installation of incoming officers. The Salad Supper will be potluck. Hosting will be the Garden Department. The Zetas will decorate upstairs, and the Sigmas will decorate downstairs.

Speaking as the representative of the MWC (Music Department) Relay for Life team, Gale thanked the Board for the use of the clubhouse for the “Yard Sale.” She said that the team cleaned the upstairs area after the sale was over.

Cynthia Barnes, second vice-president, announced that the deadline for entering the General Club Calendar Contest will be May 1. Only 1 local club entry can be chosen and submitted by each club to the next round of competition. She asked that members be encouraged to submit photographs for the MWC local contest.

As Legislative Chair, Cynthia reported that helpers are needed to fill the snack sacks for the Primary election workers. The group will meet on Monday night, May 19, at the Clubhouse. The time will be announced later.

Cathy Pigg, treasurer, stated that the Beginning Cash Balance for March 2008 was $____. Receipts were $____ and Disbursements were $1,461.53. The Ending Cash Balance for March was $____. She encouraged members to use the Kroger Cards which benefit the Murray Woman’s Club.

DEPARTMENTAL REPORTS:

Alpha
The reception for the Character Counts Awards will be at the Murray in Motion Fitness Fest on May 20. In May, the department will award the first Lois Pharris nontraditional-student $___ scholarship.

CA
The department donated a MWC cookbook to the public library.

Delta
The department donated $___ to Big Brothers/Big Sisters. They and the

Sigma
The department is sponsoring the Hospice Luncheon on April 24. Tickets are $__.

Garden Members
They are still selling floral saddles. They are also working with their beautification of the parks project.

Home
The department donated $__ to Big Brothers/Big Sisters, $__ to Murray High School and $__ to Calloway County High School for Project Graduation, and $__ for a book in memory of Jenny Lee Carmichael.

Kappa
The “Evening of Chocolate Delight” will be at the Clubhouse on April 24 from 5:30 to 7:00 p.m. Tickets are $_, and proceeds will go to CASA. Also, the department gave $___to each high school (Murray and Calloway County) for their Project Graduation.

Music
May Fest, the Music Department fundraiser, will be on May 20 at 6:30 p.m. at the Clubhouse. There will be dinner and entertainment by the department’s chorus for a minimum donation of $_.

Sigma
The department is working on the Hospice Luncheon.

Governor’s Report:
Martha Crafton, first district governor, reported that 9 members have signed up to go the KFWC convention.

RE: MWC cookbooks. Martha stated that the cookbooks are still available. So far, sales are good.

She added that an MWC cookbook had been presented to the president and CEO of the national Girl Scouts at the recent Girl Scouts’ reception for Murray’s Leaders.

COMMITTEE REPORTS:

Advisory
Pat Harrington reported that repair work on the outside patio lights has been completed. The rock wall is scheduled to be repaired. Work has also been done on window area near the stairs and kitchen ceiling tiles.

The next MWC Executive Board meeting will be on Monday, May 5, at 6:30 p.m.

The meeting was adjourned at 7:30 p.m.

May 3, 2008 Executive Board Minutes

2008-07-22T20:54:00.000-07:00

MURRAY WOMAN’S CLUB
Executive Board MinutesMay 3, 2008
The Executive Board of the Murray Woman’s Club met on Monday May 3,2008. The president called the meeting to order at 6:35 and asked for the acting secretary to call the roll. All departments except Home were represented.The minutes of the April 2008 meeting were approved and filed for record.
OFFICERS’ REPORTSTracey Wortham, president, reminded the Board of the May 22 General Meeting Memorial service and also the installation of offices. She distributed the list of responsibilities to the department chairwomen whose members will serve as hostesses.Other items of business dealt with by the president were the following:
1. Resignation of Gale Vinson,incoming president. The resignation is to be effective immediately. Gale asked to be placed on the inactive list for the present.
2. Appointment of a Nominating Committee. The president added Cathy Pigg to be the Executive Board member on the Nominating Committee appointed earlier. This committee will nominate a candidate for General Club president and will announce the nominee at the May General Meeting. Voting on the nominee will also take place at the General Meeting.
3. Yearbook Information.Sondra Rice needs yearbook information updates, names of department officers, committee assignments, hostesses as soon as possible.
4. WATCH. The president requested that the department chairs re- emphasize the monthly club collection for WATCH.
5. Eldercare. The Garden Department will do the work for May. The president asked the Board if they wished to continue this program.MOTION: Martha Crafton moved that the Eldercare Program be dropped for the summer and that the continuation of the program be discussed again in the fall.The motion was seconded and carried.
6. Departmental Reports. Tracey urged the department chairs to get all their reports to her by the end of May.The president expressed her thanks to the Executive Board and members of MWC for their support and hard work on projects this past year.Martha Crafton responded on behalf of the Executive Board. Martha expressed their appreciation to Tracey for all of her hard work, her organization and leadership, her example, and her thorough work in creating exemplar reports of all the many accomplishments of the Murray Woman’s Club throughout this year.In the absence of the first vice-president, the president discussed the plans for the Memorial Service. The Chorus has asked to be placed at the front of the audience as they were last year. Assignments for food, decoration, and other preparation have been distributed and verified. These members will be memorialized: Jan Hough by Thetas, Gladys Jarrett, Home. Gale Vinson will send the invitations and complete the arrangements for the meeting. Hostesses will set up chairs on Wednesday before the evening meeting. The Music Department will leave chairs up from their event on Tuesday night.
Cynthia Barnes, second vice-president, said that she had mailed in MWC’s Calendar Contest entry to GFWC headquarters. She will take the Arts & Crafts winning entries to the state convention.Cynthia also said on the Legislative Committee plans. She stated that Karen Olson and her Girl Scout troop have offered to donate the water for the poll workers’ snack sacks. The girls will place labels with their troop information on the bottles . (They will help with delivery if Karen can arrange it.) Cynthia added that she will purchase the other supplies and requested that those who can help meet at the clubhouse on May 19 at 5:30 p.m. to load the sacks. Workers will also take the sacks with them for delivery the next day.
Cathy Pigg, treasurer, explained some unusual expense items in her report and reminded the department chairs that she needs all their treasurers’ reports by early June. She reported the following: Beginning Cash Balance on April 1, 2008 was $---; Receipts were $--- and Disbursements were $---. The Ending Cash Balance on April 30,2008, was $---. Cathy said that she has received $50 from the Thetas to help on the purchase of a file cabinet for MWC’s records. At this point, Barbara Brandon stated that the Zetas have voted $250 toward the file cabinet but are waiting for a decision on what to buy. She asked if a committee had been appointed to look for the file cabinet. Martha Crafton volunteered to check prices and features for a suitable cabinet.There was also a question raised concerning the cleaning fee paid to Cleo Colson in addition to the usual cleaning payment to Dimple Pratt. The matter was clarified: Colson was paid for a "deep cleaning."NOTE: All department chairwomen were reminded that MWC’s complete reports must be sent to KFWC by September.
DEPARTMENT REPORTS:Alpha Sandra and Genie reported they have four new members. They have updated member information and completed planning for next year’s programs. They will be "going green."
CA Freda Steely said the department had elected officers and donated to "Relay for Life."
Delta Sally reported that she has received a request from Linda Fain from H.O.R.S.E.S. (therapeutic horseback riding)requested the opportunity to speak to MWC, possibly for a department program.
Deltas raised $3800 for Hospice, about twice last year’s amount. She thanked Sigmas and Deltas for their help.
Garden Judy stated that they will be having their last meeting for the year in June. Their meetings will begin again in August.
Kappa Cathy Pigg reported that the Evening of Chocolate raised $1200-$1300 for CASA. Five of the young women from the Girls’ Home were present; one won a door prize. All officers have been elected.
Music Tracey and Sally discussed plans for the Mayfest on May 20 at 6:30 p.m. at the clubhouse. Tickets are available. Reservations are necessary. Call Sally or Pam Seward. Tables will seat four; an entire table may be reserved.
The report on "Relay for Life" : the team won Best Campsite, Best Sign and was third in Most Noncorporate Funds raised.
Sigma Tracey announced the upcoming tea party for the Red Cross.
Theta Wilma said that Becky Rutledge has had triple bypass surgery. The department is still selling Stanley products for their fundraiser. They gave $25 each for CCHS and MHS Project Graduation.
Zeta Barbara Brandon reported several money gifts:$100 to Big Brothers /Big Sisters; $25 each for CCHS and MHS Project Graduation; $25 to Music Department’s "Relay for Life" team. They are planning a trip to Fresh Market in Paris for their last meeting. Their new VP Georgeann Sanders is having health issues. She added that Max is doing well after returning home from the hospital.
Martha Crafton announced that the cookbooks are selling (doing well enough).Pat Harrington was not present because of illness. Her report was distributed and filed.The president announced that the board meeting will be held on June 2, as usual. She reminded the board of the GFWC convention in late July or early August.The meeting adjourned at 7:25 p.m.

Respectfully submitted,Virginia Randolph, with the assistance of Cynthia Barnes

July 7, 2008 Executive Board Meeting Minutes

2008-07-22T20:17:00.000-07:00

MURRAY WOMAN’S CLUB
Executive Board Meeting July 7, 2008
The Executive Board of the Murray Woman’s Club met on July 7, 2008. President Cynthia Barnes called the meeting to order at 6:30 p.m. and asked the recording secretary to call the roll. Twelve members were present. Departments not represented were Kappa, Sigma, and Theta.The minutes of the June 2, 2008, meeting were approved without correction and were filed for record. The president asked that Barbara Brandon, Martha Crafton, and Bobbie Weatherly serve as the committee to review the minutes this year.In the absence of the corresponding secretary, the president read a note from Janette Fricker, daughter of Gladys Jarrett, expressing her appreciation for the May Memorial Service.
OFFICERS’ REPORTS:Cynthia Barnes, president, dealt with the following items of business:
1. MWC representative for the board of the Mayfield Girls’ Home at Murray. This discussion was postponed until the president could discuss the proposal with Cathy Pigg. Also, MWC received a request for volunteers to help with a Car Wash in Mayfield for the Girls’ Home. Call Cathy Pigg 435-1000,Ext. 275. Please Note: The director of the Mayfield Girls’ Home (Murray) is Don Yates 759-4272/759-4274.
2. First District Summer Workshop. MWC will host the Summer Workshop at the Club House on July 29. The fee for the workshop and meal is $10. That fee should be sent to Sondra Rice by JULY 19. Checks should be made payable to Pat Harrington. Symbols for the workshop will be the Birds and the Bees. Gale Vinson will coordinate committees for the food and the decorations. Volunteers will be needed. All Board members are urged to attend; department chairwomen are expected to attend.
3. GFWC Convention Report. Callie Wilson, Murray High School 1st place in the Poetry competition. Other MWC awards: Membership, Safety,Legislative/Public Policy, and Lifelong Learning.
4. GFWC/KFWC Summer Workshop July 12. Five MWC members will attend. The treasurer has already sent in the required fees. The five attendees will need to reimburse Cathy Pigg, treasurer, $13 each.
5. Yearbooks. The yearbooks have been proofread and are now ready to be sent to the printer.
6. Officer Training. All departmental officers and club officers are expected to attend the training session which will be held at 6:00 p.m. on August 4 prior to the regular board meeting. Department chair-women should bring their report binders.
7. Membership Retention Committee. The president requested that the committee be reactivated. Statistics from last year’s membership were included in the Agenda: 25 members had resigned; 22 were added. Each department should appoint one member to serve on this committee which Bobbie Weatherly will chair. Please give the name of the woman appointed to either Cynthia or Bobbie as soon as the appointment has been made.
8. Murray Main Street Donation. Tabled.
9. Chamber of Commerce Board. The suggestion was made that the Executive Committee select the five nominees to serve on the Board. Chamber of Commerce Community Award.MOTION: Barbara Brandon moved that Martha Crafton be nominated for this award and that the support application be written by Pat Harrington. The motion was seconded and passed.
l0. Eligibility for Memorial Service recognition. The president noted that Mrs. Winnie Love had been inadvertently omitted from those members who were honored. The Board confirmed the requirements for recognition: the member’s name must be listed in the Yearbook (May--May) of that current year, either as an active member, or as an Honorary or Associate member. Any member overlooked will be honored the following year.
11. Chamber of Commerce Guide. The opportunity to advertise was declined. In the absence of Cathy Pigg, treasurer, the president reviewed the current report. The Beginning Cash Balance on June 1, 2008 was $---. The Receipts were $---, and the Disbursements were $---. The Ending Cash Balance on June 30, 2008, was $---. Bobbie Weatherly, first vice-president, announced the dates for the first two General Meetings of the coming Year. On September 25, the Potluck Salad Supper will be held. Diana Thomason will present the program "Finances for Women." The Christmas Open House will be on December 7. The departments who will serve as hostesses for both meetings will be announced later. Judy Kelso, second vice-president, reported that she had not yet received information about the KFWC contests. She hopes the information will be available by the August Board meeting.
DEPARTMENTAL REPORTS:
Alpha Genie May stated that the programs for the year will emphasize "Going Green." All meetings will be open to MWC members of other departments.
CreativeArts Jo Crass said that all the programs for the coming year will be planned around their Bazaar which will be held on the last Saturday in October. Last year the department contributed $520 to scholarships, $100 to United Way, and $100 to "Relay for Life."
Delta Pat Harrington announced that on August 13 Dr. Tish Allen will discuss the medical tests that every woman will need. This will be an Open Meeting. All Delta meetings will be held on the second Wednesday of the month at 11:00 p.m. All speakers will deal with health issues.
Garden Judy Kelso reported for the incoming chairwoman. She said that the year’s programs will include touring of gardens, presentation by a dietitian and an interior designer, as well as the Silent Auction.
Home Jackie Helm stated that the first meeting will be held at Playhouse in the Park and will be a "brown bag luncheon." Their fundraiser will be in November, and the Tea-party/Fashion Show will be in AprilMusic Bobbie Weatherly said that all the programs will be music-related.
Zeta Barbara Brandon reported that all programs have been scheduled. For the first program a representative from Murray Bank will discuss "Identity Theft."
Martha Crafton reported that a fireproof, two-drawer cabinet can be ordered from Office Depot for $499.99. The store will deliver it. The matter will be discussed further at the next meeting.In connection with the need for secured storage space, the Board decided to ask Tracey Wortham to inventory the locked cabinets on the lower floor which have been used by departments.
STANDING COMMITTEES:Legislative Kathy Jo Stubblefield, incoming chairwoman, reported on the progress for the Forum. She has checked dates for conflicts and has submitted several dates to Tracey Wortham for Club House clearance. Kathy Jo asked for the Board’s direction on the project.MOTION: Barbara Brandon moved that MWC plan to have a Forum and schedule it on the date in October when the Club House is available. The motion was seconded and passed. Discussion continued concerning the number of races and candidates to be included and whether or not to plan for a second night of Forum. The consensus was to have only one night for the Forum and to offer local candidates a very brief opportunity to either introduce themselves or to respond to a question given to them earlier. The possibility of selling food was discussed. Martha Crafton will investigate the possibilities of serving food.
Advisory Tracey Wortham requested information about budget for money to be spent to clean the Club House. Barbara Brandon volunteered to bring a man who has worked for her to give the Club an estimate for thorough cleaning.
GOVERNOR: Pat Harrington reminded members of the GFWC/KFWC Workshop on July 12. The meeting was adjourned at 8:20 p.m.
Respectfully submitted,
Virginia Randolph, Recording Secretary

November's Executive Board Minutes

2008-01-15T11:31:00.000-08:00

MURRAY WOMAN’S CLUB
Minutes of the Executive Board
November 3, 2008

The Executive Board of the Murray Woman’s Club met on November 3,2008 at the Club House. President Cynthia Barnes called the meeting to order at 6:35 p.m. Nineteen Board members were present, and all departments were represented.

The minutes of the October 6, 2008, Board meeting were approved without correction and filed for record.

OFFICERS’ REPORTS:

Cynthia Barnes, president, read a note of thanks from Rebecca Rutledge for the card sent to her during her illness.

The president dealt with the following items of business:

1. Legislative Forum and Chili supper fundraiser. The Forum was considered successful, both from the aspect of attendance and the money raised was approximately $___ after expenses which amounted to $___.

2. Domestic Violence Shelter Collection. Approximately $____ was raised by club women who were volunteers collecting at Kroger.

3. Fall Conference. About 20 Murray Woman’s Club members attended. The total attendance for the First District was 55. Governor Pat Harrington presented a check for $___ to the MWC treasurer.

4. Beehive Sales. The president asked that any member who made a purchase from the Beehive at the Fall Conference bring her the receipt.

5. LEADS candidate. Pat Harrington was asked to write the letter of recommendation for MWC’s candidate Martha Crafton.

6. Veterans’ Project. All items for this project should be turned in by the December Board meeting. Items may also be taken to Martha Crafton’s home. She will deliver all the items to Nashville.

7. New Member Letters. Department chairwomen may request a letter of welcome from the International GFWC president by reporting new members and requesting the letters & envelopes from Debbie Gladstone. Deadline is December 1. Call Cynthia Barnes for more information.

8. Membership Dues. All membership dues must be turned in to Cathy Pigg by November 10.

9. “Shop With a Cop.” No action taken.

10. Nominations for Honors. Nominations for Club Woman of the Year (KFWC), Volunteer of the Year (MWC-local), and New Member of the Year (MWC local) should be brought to the December meeting.

11. December Board Meeting.

MOTION: Martha Crafton moved that MWC Board have a Christmas party for the young women at the Murray (Mayfield) Girls’ Home and that the refreshments be finger foods and drinks to be served at 5:30 p.m. on December 1, prior to the regular Board meeting.
The motion was seconded and passed.

NOTE: Last year’s suggestions for gifts: makeup, shampoo,lotion, soap, stationery, photo albums,socks,games,gift certificates,panties,robes, pajamas. Anything sized should be left unwrapped. Each Board member will bring one (1) gift costing $__ for a girl age 13-17 years.

TIME CHANGE FOR DECEMBER BOARD MEETING: Please help set up for this special meeting by bringing your food already arranged on plate. The set up time will be 5:00 p.m. and the girls will arrive at 5:30 p.m.

12. Thank-You Notes. The president sent notes to both MacDonald’s and Hardee’s thanking them for furnishing ice for the chili supper and the Conference meal.

13. Requests for Assistance/Donations.
a. Tiger Christmas Program. Family Resource Center “Sponsor a Family.” Call Janeanne Turner 753-6565 for information.

b. Murray Middle School. Print framing at $__ each. No action taken.

Bobbie Weatherly, first-vice president, reminded the Board about the Christmas Open House on Sunday, December 7, at 2:00 p.m. The Creative Arts Department will serve as hostess with each other department sending 2 volunteers to assist. Also, each department should furnish 3 dozen cookies (already arranged on platters) and have them at the Clubhouse by 1:15 p.m. Kappa Department will decorate the side door and downstairs; Home Department will decorate
the main floor and the front door. Decorations may be put up by December 1 and will remain there until after New Year’s Day. Entertainment will be furnished by the Murray Woman’s Club Chorus, the Calloway County High School Chorus and representatives from the Murray School System.

Judy Kelso, second vice-president, announced the winners of the First District Arts & Crafts contests. She also reminded department chairwomen to encourage their members to enter the Short Story/Poetry Contests. Entry forms are due by January 5 (Board meeting). Contact Judy for more information.

Cathy Pigg, treasurer, reported that the total bill for the Air conditioning/heating system will be $_____. The Beginning Cash Balance for October 1, 2008, was $_____. Total Income for October was $_____ and Disbursements were $_____.The Ending Cash Balance on October 31, 2008, was $_____. Outstanding Expenses are $_____ to McBee Heating & Air.

At this point in the business meeting, Martha Crafton reminded the Board of the opportunity to raise funds at the Jewelry Sale on November 15 at the Clubhouse from 9 a.m.- 2 p.m. She will make a sample flyer to be distributed for advertisement and will contact the Chamber to ask that the Sale be advertised on their sign. Also, Martha will be on the early morning radio
show (8 a.m.) to advertise, and Barbara Brandon will be scheduled on the Joe Pat James show at 11 a.m. to do the same.

DEPARTMENT NEWS IN BRIEF:

Alpha:
Toured the Organic Farm at their last meeting. Will lunch at C.C. Cohen’s on November 15.

Creative Arts:
Sold $___ in pecans at their Bazaar in October and made$___ from the Bazaar.

Delta:
Will provide free gift wrapping as a community service on the second Wednesday in December.

Garden:
Plans a holiday decorating program for December.

Home:
Will hold Auction-Luncheon on November 20 at 11:00 a.m. Special baskets will be auctioned.

Kappa:
Completing plans for “Tour of Homes” on December 14 from 1-4 p.m. Advance tickets will be $__ tickets at door will be $__. Three homes will be on the tour. Also, one new member reported.

Music:
Held a special music program at last meeting and also had several members who attended the last concert of the MurrayCivic Music Association that same night. Purse sale on November 1, made $___.

Sigma:
“Breakfast with Santa” will be on Saturday, December 13, from 9:30 - 11:30 a.m. Tickets are $_.

Theta:
Plans are underway for a Tea Party and Membership Drive.

Zeta:
Had representative from Murray Art Guild for program last month.

Two members recovering from serious illness: Mildred Newton and
Susan Vied. Sina Richardson’s husband, Bethel, died.

COMMITTEES: APPOINTED AND SPECIAL

Legislative:

Kathy Jo Stubblefield reported that her only Forum expense was printing the programs. She presented a $250 check to the treasurer, adding that she had received it from the Whitfield
Campaign because the congressman could not be at the Forum.

Snacks for the poll workers were purchased and packed ready for distributed on November 4.

MOTION: Barbara Brandon moved that Kathy Jo be reimbursed for the expense of the snacks for the poll workers.
The motion was seconded and passed.

Note: The president asked Virginia Randolph to send a letter thanking the local Cracker Barrel manager for the sturdy sacks which were delivered to the polls.

Advisory
Tracey Wortham reported that there was no new major maintenance expense. Swift Roofing has been contacted to repair the roof. She said that the Clubhouse will be available for Open House decorating on both November 29 and 30.

Dec 3, 2007 Executive Board Minutes

2008-01-07T12:40:00.000-08:00

MURRAY WOMAN’S CLUBExecutive Board MinutesDecember 3, 2007
The Executive Board of the Murray Woman’s Club met on December 3, 2007, at 6:30 p.m. Nineteen members were present, and all departments were represented.The minutes from the November 5,2007, meeting were approved without correction and filed for record.
President Tracey Wortham announced that the business meeting would be brief because the guests from the Murray Girls’ Home were expected about 7:00 p.m. She stated that any business not completed before the arrival of the guests would be completed after they had left.
OFFICERS’ REPORTS:The president reported that the new cookbooks have arrived and that two boxes had been sold at the Christmas Open House. She added the club has sold $--- of cookbooks. Josh Reynolds helped unload the cookbooks. Tracey suggested that a thank-you note be sent to him.
Tracey said that an e-mail has been received from WKMS, asking if MWC would be interested in participating in the spring phonathon.MOTION: Martha Crafton moved that MWC not participate in the phonathon this year. The motion was seconded and passed.
The president also reported that KFWC has dropped the Newcomer of the Year and Volunteer of the Year awards. Only the Club Member of the Year will remain. She asked if the Board wished to retain the Newcomer and Volunteer awards and make them within our own club.
MOTION: Martha Crafton moved that MWC keep the Newcomer and Volunteer of the Year awards and award them internally. The motion was seconded and passed.Tracey stated that MWC must send the name of the Club woman nominee to KFWC in January. The departments were asked to select their nominee and to present a background statement about that nominee at the January Board meeting.
She asked that reports on programs, volunteer hours, and donations be given to her as soon as possible.The president announced that items for Needline will be the Club collection for January. Three more items of business were dealt with.1. Kroger Cards: Each department received 3 cards. Money from sales and leftover cards should be brought to the January Board meeting.2. Eldercare: Volunteers are needed for mail & newspaper delivery at Spring Creek Health Care, 2:30-3:30 p.m. each Thursday and Friday. Volunteers signed are: December, Garden; January, Alpha; February, Theta; March, Creative Arts.3. The profit from the Heritage Ball was $---.
MOTION: Barbara Brandon moved that MWC send Josh Reynolds two tickets to the local movie theater in appreciation for his help with cookbooks.The motion was seconded and passed. [NOTE: order of action taken]
Gale Vinson, first vice-president, thanked the board members and all department members for helping with the Christmas Open House.
Cynthia Barnes, second vice-president, asked the Board to remind their department members that the deadline for entries in the Short Story/Poetry Contest is January 7. She has already made arrangements to collect entries from the school students.
Cathy Pigg, treasurer, reported that $--- was paid on the loan at Murray Bank. The remaining balance on the loan is $---. Profits from the Heritage Ball will be applied to this loan balance. She stated that the Beginning Cash Balance on November 1, 2007, was $---. Receipts were $--- and Disbursements were $--- for an Ending Cash Balance on November 30, 2007, of $---. Cathy thanked the department chairs for getting their reports to her so promptly.
DEPARTMENTAL REPORTS:
Alpha: The department gave $160 to bring local soldiers home for Christmas. A special speaker at the February 16,2008, meeting will be Dr. Withrow, director of the Heart Center at Western Baptist Hospital. This will be an open meeting; all are invited to the 9:30 a.m. presentation.
Home: The members packed 365 items of clothing for the New Opportunity School collection.
NOTE: Martha Crafton announced that she will be going to the Veterans’ Hospital in Nashville to deliver the items collected.
***The meeting was adjourned temporarily for the gift-giving, carol singing, and refreshments for the guests from the Girls’ Home.
The business meeting was resumed at 8:10 p.m.
Kappa: The Tour of Homes will be Sunday, December 9, from 1-4 p.m. Tickets may be purchased for $8 at any of the homes on the tour.
Sigma: Breakfast with Santa will be Saturday, December 8, from 9:30 -11:30 a.m.
Theta: Becky Rutledge will be the new co-chair.
COMMITTEE REPORTS:Advisory Pat Harrington reported on the expenses incurred at the Club House: trimming trees, cleaning and attaching gutters.
Meeting adjourned at 8:20 p.m.
Dates to remember:
Executive Committee Meeting Monday, January 7, 6:30 p.m.
Clubwoman Short Story/Poetry Entry deadline January 7

August 27, 2007 Minutes of Executive Board

2007-09-18T10:05:00.000-07:00

MURRAY WOMAN’S CLUB
Executive Board Minutes
August 27, 2007
The Murray Woman’s Club met at the Club House on Monday, August 27, 2007. This meeting was scheduled to avoid meeting on the Labor Day Weekend. President Tracey Wortham called the meeting to order at 6:30 p.m.The recording secretary called the roll at that time. Eighteen board members were present, with all departments except Alpha represented.
The minutes of the August 6, 2007, Executive Board meeting were approved without correction and filed for record.Martha Joiner, corresponding secretary, read a note of appreciation from Judge Rob Mattingly (Family Court) to MWC for their help in furnishing the children’s room for the court at the Judicial Building.
OFFICERS’ REPORTS:The president congratulated Pat Harrington on her selection as "Citizen of the Year" by the Murray Chamber of Commerce. She thanked the Board for their work on the First District Summer Workshop. She also thanked Sondra Rice for her work in compiling the Yearbook and having it ready for the September department meetings.
Other business items dealt with by the president include the following:
1. First District Fall Conference. The Conference will be held in the MWC Club House on October 17. The registration fee of $14 (which includes lunch should be given to Pat McMullin by October 10. Checks should be made out to Martha Crafton. NOTE:MOST OF THE STATE OFFICERS INCLUDING THE STATE PRESIDENT WILL BE ATTENDING.Governor Martha Crafton made an announcement about nominees for First District Governor. Pat Harrington is our nominee for governor; no candidate from MWC was nominated for vice-governor. The voting will take place at the October 17 First District Conference.
2. Southeastern Regional Conference of GFWC will be held in Williamsburg, VA, from Nov. 2- 4. Registration is due by October 1.
3. Mayfield (Murray) Girls’ Home. MWC members will be assisting with a Yard Sale that the girls from the Home will have on September 22 from 8 a.m.until Noon. MWC members can help by donating items and by bringing those items (already priced) to the Clubhouse (downstairs) on Thursday, Sept. 20 from 3:00 - 5:00 p.m. and on Friday, September 21 from 3:00 - 4:00 and 6:30 - 8:00 p.m. Members are needed to help on Saturday, September 22, the day of the sale. MOTION: Pat Harrington moved that MWC grant the use of the Club House (downstairs) as a collection point on Thursday and Friday and, if needed, as a place for the sale in case of rain on Saturday. The motion was seconded and passed.
4. Kroger Cards. These cards are now available from Tracey at a cost of $5 per card.
5. Report Forms. Monthly forms should be filled out promptly. Review the instructions for write-up that were distributed earlier by the president. Remind department members of the importance of reporting. [See the Agenda for new information on volunteer/donation/recycling.]6. Collection of the month. Please ask your members to bring paperback books, puzzles. white sox, playing cards, and game books in September and October for our annual holiday donation to the Veterans’ Hospital.
7. KET. Friends of KET will be sponsoring a special evening at the MWC Club House to announce a documentary entitled THE WAR, which will honor the generation who lived through W.W.II. At this time, KET will also introduce the Veterans History Project. MWC members are asked to attend. Hostesses representing MWC will be Sally DuFord, Virginia Randolph, and Gale Vinson.

Gale Vinson, first vice-president, announced that the first General Meeting of the year will be on Thursday, September 27, at 6:00 p.m. upstairs in the Club House. The hostesses for the annual Salad Supper will be the Kappa and Music Departments. There will be a short media presentation of Murray Woman’s Club history, followed by a short business meeting.
Cynthia Barnes, second vice-president, reported that the procedure for the Arts & Crafts contest will be slightly different this year. Judging will take place on the day before the Conference. Check-in for the items will be at the Club House from 4- 6 p.m on Monday, October 15. NO ENTRY WILL BE ACCEPTED PAST THE DEADLINE. Entry forms (preregistration) must be given to Cynthia by September 25. To aid in identifying the contest entries, those entering are asked to add a photograph of themselves with the contest object. Articles completed since January 1, 2007, may be entered. The 2007 contest must be the first one in which the article has been entered.

Treasurer’s Report The Beginning Cash Balance for August was $---. Receipts were $---, and Disbursements were $--- for an Ending Cash Balance of $---

DEPARTMENT CHAIRS:Creative Arts The Bazaar will be held on October 27 from 8 a.m. to 1 p.m. downstairs in the Club House. Outside vendors will be there.
Theta The department will be meeting now at 12:30 p.m. They have at least two 50 year members.
GOVERNOR’S REPORT:Martha Crafton reported that the First District had voted to give MWC $300 for the use of the Club House for the district meetings and workshops. She stated that the Summer Workshop netted MWC about $400. She plans to hold the First District Conference (Arts & Crafts Contests) at the Club House on October 17. State officers, including the KFWC president plan to attend. The governor asked that the Executive Board encourage all MWC members to come to the Conference--especially the members of the Board and departmental officers. NOTE: As a matter of etiquette and respect, all members should stand when the state president enters to speak.
COMMITTEE REPORTS:MWC Cookbook The committee stated that the publisher and the format for the cookbook has been chosen. Deadline for recipes will be October 1, 2007. Advisory Board Pat Harrington distributed the House Rental Summary. She also stated that she will forward the Board’s request for a locked file cabinet to the Advisory Board.
Family Literacy Meals for participants in this program have been scheduled through December. The Zeta Department will provide the meal in October.
Education Tracey asked that the corresponding secretary send a copy of Judge Mattingly’s letter of appreciation to both Pat McMullin and Martha Roberts.
Eldercare Janet Hough needs workers to deliver mail & newspapers to residents at Spring Creek. It will take about an hour. Eight people are needed in September to cover Thursdays and Fridays each week. The system will be reviewed at the October Board meeting.
Finance Kathy Stanfa announced that the Heritage Ball will be Saturday, October 27, at Curris Center. Karen Olsen will be contacting each department chair with a request to speak to its members. Sandra Whittenberg will have a sample table decoration set up at the September General Meeting. Also,she requested that each department provide hostesses for the evening. The following time slots were filled:
6:45 - 7:30 Delta
7:30 - 8:00 Zeta
8:00 - 8:30 Home
8:30 - 9:00 Music
9:00 - 9:30 Theta
9:30 - 10:00 Garden
10:00 -10:30 Kappa
10:30 - 11:00 Alpha
11:00 - 11:30 Sigma
**Creative Arts members will serve as backup.
The meeting was adjourned at 8:20 p.m.
Please check your Agenda sheet for important dates.
Respectfully submitted,
Virginia Randolph, Recording Secretary

2007-08-14T21:11:00.000-07:00

MURRAY WOMAN’S CLUBExecutive Board MeetingAugust 6, 2007

The Executive Board of the Murray Woman’s Club met on August 6, 2007, at 6:30 p.m. in the club house. President Tracey Wortham called the meeting to order and introduced Tory Daughrity, director of the Calloway County American Red Cross. Mrs. Daughrity thanked the Murray Woman’s Club for their support of the Red Cross and their assistance with the tea party last May. She said that MWC would be officially honored at a meeting on September 11, 2007, at 5:00 p.m. in the Curris Center on the Murray State University campus. She also requested that the Calloway County Red Cross be permitted to use the MWC club house for the tea party in May 2008. A motion was made to grant the Red Cross the use of the Clubhouse on an open date in summer 2008 to be determined by Tory Daughrity and Pat Harrington as an in-kind donation. The motion was seconded and passed.
Following the presentation by Mrs. Daughrity, President Tracey Wortham began the business meeting. Twenty board members were present, with all departments except Creative Arts represented.The minutes of the July Board meeting were approved without correction or addition and filed for record.
OFFICERS’ REPORTS:The president reminded the Board that the First District Summer Workshop will be held on Wednesday, August 8, at the club house. (Martha Crafton said that she will include 3-4 MWC centennial glasses for door prizes.)Tracey discussed the following items:
1. KFWC Workshop at Owensboro. The state newsletter will now be placed online because of print and mailing costs. Also, she said that the reporting of statistics on several items had been redefined. (Ex. support for the arts and international relations) That information will be given to department chairwomen.
2. September Board meeting. The meeting date will be moved up to August 27 at 6:30 p.m. because of the Labor Day holiday. The yearbooks will be distributed at that time.
3. Membership project. Each department is asked to provide two people to serve on a Membership Committee. The sign-up sheet was circulated to department chairwomen.
4. Murray Girls’ Home. The decision has been made to help the girls with a yard sale so they can raise funds for group activities. No date was set. The location for the sale is to be the parking lot of the clubhouse. Several members reported success when they hired the girls for small jobs. Call Don Yates at 759-4272.
5. Angels Clinic. There are opportunities for volunteer clerical service. Also,the nurses are willing to make presentations for departments.
6. Kroger Cards. See Tracey to purchase the new Kroger card ($5).
7. Coffee fundraiser. Information was presented on the More Than a Hill of Beans project. Several questions were raised.MOTION: Genie May moved that a committee be appointed to investigate further the "More Than a Hill of Beans" offer.The motion was seconded and passed.The president appointed Cathy Pigg and Virginia Randolph to serve with her on the committee.
8. New MWC Cookbook. Martha Crafton presented the information on costs for a new cookbook. She also showed samples of the types of books and gave the costs of publication.MOTION: Sally DuFord moved that MWC proceed with the project of publishing a new cookbook.The motion was seconded and passed.The committee for the project will be Martha Crafton, Sally DuFord, Gale Vinson, Pat Harrington, Lois Pharris, and Tracey Wortham. Members from departments will be added after contacting department chairs.
Gale Vinson, first vice-president, announced that the first General Meeting of the club's 2007-08 year will be September 27, 2007, at 6 p.m. She said that both the Salad Supper and the program will be held upstairs. There will be a brief business meeting following the program. Hostesses for the event will be the Kappa and Music Departments.
Cynthia Barnes, second vice-president, stated that she will send letters about the Fall Arts & Crafts Contest to the Murray City Schools. (Please note that the Hazel Woman’s Club is responsible for working with the Calloway County schools.) She will distribute materials about the contests to department chairs at the next meeting.
Cathy Pigg, treasurer, presented the current financial report. The beginning Cash Balance for July 2007 was $---. Receipts were $--- and Disbursements were $---. The Ending Cash Balance was $---. The Board decided not to add an additional $--- to the loan payment this month. The report included the current value of the stock investment.
Departmental Reports:Alpha Sandra Whittenberg reminded the Board that work was underway for the Heritage Ball and that it will be necessary for members to work to sell the tickets. Lois Pharris reported that a leather-bound edition of the Family History book is now available for $75.
Creative Arts Judy Kelso reminded the Board that the Creative Arts Bazaar will be the morning of Oct. 27.
Garden Judy Kelso said that the department will be selling floral saddles decorated for fall.
Music Martha Joiner stated that the department had provided the meal for the Family Resource Center group.
Zeta No club news. Barbara Brandon asked members to notify the Heritage Ball committee if they could furnish a kerosene lamp for table decoration.
Special Officers & Committees:Sally DuFord announced that Friends of KET were planning a special event to honor local veterans of World War II in conjunction with the Ken Burns KET series "The War" on September 13, 2007.MOTION: Martha Crafton moved that MWC allow the Friends of KET to use the club house for the veterans’ reception . The motion was seconded and passed.
Advisory Pat Harrington reported that several club house repairs had been necessary this month. She will present a detailed report to the Advisory Committee on the state of the club house and then present their recommendations to the Executive Board.
Education Pat McMullin said that she has been able to find some of the furniture necessary for the special Family Court room.
Recycling Lois Pharris stated that the next "Make a Difference Day" will be November
10.NEW BUSINESS:Gale Vinson reported she learned at the KFWC workshop that an individual member’s attendance at a play or concert will now count as support of the arts. She asked that department chairwomen make this known and get members torecord hours/money for the events.
Martha Joiner reminded department chairwomen that MWC stationery is available tonight. She said to contact her if more is needed later.The meeting was adjourned at 8:10 p.m.
Respectfully submitted,
Virginia Randolph,
Recording Secretary
Gale Vinson
RM 314 Curris Center
Murray State University
Murray KY 42071
270-809-6921

June 4, 2007Executive Board Minutes

2007-06-05T07:31:00.000-07:00

Murray Woman's Club
Executive Board Meeting
June 4, 2007

In the absence of Virginia Randolph, Recording Secretary, Martha Joiner, Corresponding Secretary checked the roll. All Departments were represented. Jackie Helm, Second Vice President was absent.

The minutes of the April Board meeting were approved.

The Department Officer Training Session will be held on Monday, June 4 at 6:00 p.m. at the clubhouse before the Executive Board Meeting. All incoming Department officers should attend especially Department chairs and treasurers. The Executive Board meeting will convene after the training sessions

All 2007-2008 Yearbook Information is to be emailed or sent to Sondra Rice by May 31 to be included in the new yearbook.

Again this year, Murray had a successful year with many awards being received at State Convention. Not only was the convention enjoyable, Murray took home 12 first, 5 second and 1 third place awards in addition to being named a 110% club and receiving the Press book sweepstakes award. Murray also received 4 arts and crafts awards and 4 literature awards. A list of the awards was given to each chairman to pass on to their departments. The entries from Karen Olson, first place photography winner and Joey Scaggs and Lauren Edminister, first place poetry winners will go to the GFWC Convention in June in Philadelphia to be judged.

Thanks were given to the Executive Board for providing the Family Literacy dinner in April. The Garden Department will be providing the dinner for May.

Gale stated that the May General Meeting would be held May 24 at 6:00. This is our annual memorial service and potluck dinner. We have 5 members who passed away this year. The families have been notified. After the chorus sings, we will go downstairs for dinner. Martha Crafton, our own First District Governor, will be the speaker. The Music Department will be responsible for decorating the upstairs and the Delta Department will be responsible for decorating the downstairs. The Hostesses will be the Home Department. That night the drawing will be held for free membership for the next club year.

Under the Departmental reports:
Alpha, - Trish Barton stated they will be awarding an educational scholarship to a local student from the money received from their historical books. She will report on this and plans for their Poetry and Essay Contest at the next Board Meeting. They also have 3 new members.
Theta - Donated to project graduation for Murray High and Calloway County High Schools. Will
be giving a 4-H camp scholarship.
Zeta - Held a bakeless bake sale and made $_. Also gave donation to project graduation for Murray High and Calloway County High Schools. They will also be giving a donation towards the clubhouse loan.
Barbara Brandon made a motion that the club reimburse Martha Crafton in the amount of $_ for the hotel rooms at the convention. Neva Gray seconded and the motion was approved.

Gale stated that Make a Difference Day will be May 19.

There are extra glasses from the centennial and they will be for sale for $5.00 each for those who want to purchase them. Money is to be turned in to Cathy.

There being no further business, the meeting was adjourned at 7:45 p.m.

Respectfully submitted,
Martha A. Joiner,
Acting Recording Secretary

March 5, 2007 Executive Board Minutes

2007-04-19T21:01:00.000-07:00

MURRAY WOMAN’S CLUB
Executive Board Meeting
March 5, 2007

The Executive Board of the Murray Woman’s Club met on March 5, 2007 at 6:30 p.m.

The president opened the meeting with a request for the Recording Secretary to call the roll. Eighteen board members were present with all departments represented.

First vice-president Gale Vinson stated that the minutes from the February Board meeting were approved without additions or corrections. The minutes were then filed for record.

Corresponding Secretary Martha Joiner said that cards had been sent to Patsy Suiter and to Oeida Boyd.

OFFICERS’ REPORTS:

Tracey Wortham, president, announced the date for the KFWC convention has been changed to April 19-April 21.Other items of business discussed briefly were the following:
1. Centennial Celebration. The committee would like to encourage members to dress in the period costumes which represent the year in which their department was started or perhaps the year in which they joined MWC. Also, each department will be asked to furnish one gallon of punch which is to be prepared by an assigned recipe.
2. Fifty-Year Members.Department chairs are asked to notify Tracey about any woman in their department who has been who has been a member for 50 years.
3. International Project. Two proposals have been received for a project to replace CHILD REACH. Board members have received information about both projects and will need to review the information in order to make a decision when the committee chairwoman has been appointed.
4. WKMS Phonathon. Getting volunteers was a struggle this year. The president thanked those members who served. The club will review this project before accepting the task next year.
5. Delta Memorial Plaque. The Deltas would like to place the plaque honoring Mary E.M. Hall, who engraved the mantel, in a more prominent place. The Board stated that the Deltas would need to present the matter to the Advisory Committee.
6. KET support.
MOTION: Pat Harrington moved that we call Sally DuFord, who is working on the telephone committee for KET tonight, and pledge $50 from the Murray Woman’s Club. The motion was seconded and carried.
7. Family Literacy Dinner: The Executive Board is responsible for providing food for Thursday, April 5. Gale Vinson will coordinate the project and will notify members what to bring.
8. Nominating Committee. The report from the Nominating Committee will be delayed.
Gale Vinson, first vice-president, announced that the next General meeting will be on Thursday, March 29, at 6:00 p.m. PLEASE MAKE NOTE OF THE TIME. The Garden and Zeta departments will serve as hostesses for the Awards meeting. Creative Arts has added an award for a youth art contest. Jackie Helm, second vice-president, stated that she has sent letters to those people who will be honored on the awards night. Club members who won awards are expected to attend this ceremony.
Cathy Pigg, treasurer, reported that the Beginning Cash Balance for March 1, 2007, was $---. Total Receipts for February were $---, and Total Disbursements were $---. The Ending Cash Balance was $---.

Cathy distributed a memo dealt with the Annual Form 990 which tax-exempt organizations must file with the IRS. She also handed out copies of the tax form which she has completed for this year and discussed the importance of being aware of and complying with governmental regulations.

After a brief discussion of the First District contests and the shared responsibilities of the Murray Woman’s Club and the Hazel Woman’s Club, the following motion was proposed:
MOTION: Martha Crafton moved that the Hazel Woman’s Club Board be invited to attend the next MWC General Meeting on March 29, which will be the contest awards’ night. The motion was seconded and carried.

DEPARTMENTAL REPORTS:

Garden: The department is continuing the sale of the floral saddles.
Kappa: The department’s Evening with Chocolate will be April 26 from 5:30- 7:30 p.m. Tickets will be $8. Also, the Kappa members worked on the WKMS phonathon. Recently, the department created a memorial near the MWC Club House by planting a dogwood tree and installing a wrought-iron bench in honor of past member Margaret Yuill.
Music: The department will again sponsor a team for the Relay for Life. The annual Relay bake sale fundraiser will be held on Saturday, April 7, from 8 a.m. to noon. in front of Kroger. The team is also selling purple ribbons for $10 each.
Sigma: The department is helping with the Hospice Luncheon. They also took food for the Family Literacy Project.
Theta: The department recently toured the local Merryman House office. The members participated in the WKMS phonathon. The group is still collecting Educational Boxtops and Campbell soup wrappers.
Zeta: The members worked in the WKMS phonathon and raised over $2000.

FIRST DISTRICT GOVERNOR’S REPORT:

Martha Crafton, First District governor, invited the MWC board members to come to the Open Suite at KFWC on the Thursday night of the conference.

COMMITTEE REPORTS:

Advisory: Pat Harrington repeated her request that any reservation to use the Club House by a department-- except for the regular meetings-- must be made with her. She added that the calendar in the main floor kitchen does not indicate all dates that have been reserved.
Education: Pat McMullin expressed thanks to the volunteers who helped babysit for parents who were in counseling services. She stated that Judge Mattingly wants volunteers to keep the children while their parents are in the courtroom. He is planning to convert one of the offices in his building into a place for keeping the children. Volunteers will be needed each Thursday. See Pat to volunteer.

OLD BUSINESS:
First drafts of a resolution from MWC to support Angels Attic/Angels Clinic were distributed and read.

MOTION: Barbara Brandon moved that Cynthia Barnes and Virginia Randolph combine the two drafts of the resolution and e-mail that final copy to the Executive Committee for approval. The motion was seconded and approved.

The meeting was adjourned at 8:30 p.m.

REMEMBER: GENERAL MEETING March 29 at 6:00 p.m.
Board Meeting April 2 at 6:30 p.m.

Respectfully submitted,

Virginia Randolph
Recording Secretary

April 2, 2007 Minutes Executive Board Meeting

2007-04-16T12:00:00.000-07:00

THE MURRAY WOMAN’S CLUB
Executive Board Meeting
April 2, 2007

The Executive Board of the Murray Woman’s Club met on Monday, April 2, at 6:30 p.m. Before the formal business meeting began, President Tracey Wortham introduced Don Yates, the superintendent of the Mayfield Girls Group Home which has been relocated to Murray. Mr. Yates discussed the purpose of the state-run home and stated that the young residents need positive experiences in the community. He invited the Murray Woman’s Club participate in the Citizens’ Advisory Committee and to visit the home.

President Tracey Wortham opened the formal meeting at 6:50 p.m. and asked the recording secretary to call the roll. Twenty-two Board members were present, and all departments were represented.

OFFICERS’ REPORTS:
Tracey Wortham, president, thanked Gale Vinson and Jackie Helm for their participation in the award’s night General Meeting. She also thanked the Garden and Zeta departments for hosting the meeting.

Items of business which the president discussed included the following:
1. Dr. Duane Bolin, history professor at Murray State University, suggested that MWC consider publishing a master’s thesis which one of his students had written in the 1980’s. Lois Pharris stated that the Alpha Department would be willing to review the project and report to the Board.
2. Big Brothers - Big Sisters Campaign. The Murray Woman’s Club has been asked to form a team for the Buddy Campaign to raise funds.
MOTION: Martha Crafton moved that the director of the Buddy Campaign be informed that MWC members are already participating in the campaign as individuals but that these individual donations will now be channeled through MWC, in lieu of forming a campaign team. The motion was seconded and passed.

3. Angels Attic petition. Virginia Randolph and Cynthia Barnes reported that a memorandum stating the Murray Woman’s Club’s concerns about Angels Attic had been delivered to Mayor Rushing and the City Council.
4. Yearbook 2007-2008. The president stated that Sondra Rice has agreed to become the Yearbook chairwoman. Departments should forward corrected member information, new officers, committees, and programs scheduled to her by June 2007.
5. Eldercare Program. The president asked for additional volunteers in the program. She said that Janet Hough reports the need for more people to help in the mail delivery to patients at Spring Creek.
6. Departmental Member Awards at May General Meeting. The consensus of the Board was to discontinue the project.

Gale Vinson, first vice-president, thanked the women of the Garden and Zeta Departments for hosting the March General Meeting. She reminded the Executive Board that they were scheduled to prepare the meal for the Thursday night, April 5, literacy meeting. She suggested that the group meet for a brief planning session after the Board adjournment. Gale also announced that the May General Meeting will begin with the annual Memorial Service and then will be followed by a salad supper. The meeting will begin at 6:00 p.m. The club women who will be remembered at the Memorial Service will be Betty Brockman, Delta; Libby Hart, Music and Zeta; Jo Elkins, Zeta; Margaret Yuill, Kappa; Hallie Kopperud, honorary member.

Jackie Helm, second vice-president, reminded the Board that she needs the MWC first-place award contest entries by April 15 to take to the State Convention.

Cathy Pigg, treasurer, reported that the Beginning Cash Balance for March 1, 2007, was $---. Receipts were $--- and Disbursements were $--- for an Ending Cash Balance of $---. She added that the balance on the Club’s loan is --- and suggested that it would be advantageous to pay that down.
MOTION: Martha Crafton moved that MWC pay $--- on the loan now and reevaluate additional payments on a month-by-month basis.
The motion was seconded and passed.

Martha Joiner, corresponding secretary, said there was no correspondence.

NEW BUSINESS:
The participation of the Murray Woman’s Club in activities for the Murray Girls Group Home was discussed.

MOTION: Barbara Brandon moved that the president of MWC sit on the Board of the Murray Girls Group Home and that the position rotate every two years to seat the incoming president. The motion was seconded and passed.

The consensus of the Board was that planned activities with the residents should be discussed further but that MWC would help provide refreshments for the Group Home’s Open House.

DEPARTMENTAL REPORTS:
Delta The Hospice Luncheon will be April 25. Each MWC department is asked to furnish 1 or more desserts. The desserts should be brought to the Club House by 9:30 a.m. on April 25 in disposable containers. Tickets are $10 and carryout are available. The luncheon is from 11:00 a.m. - 1:00 p.m.
Kappa The Evening with Chocolate will be held on April 26 and will benefit CASA. Tickets are $8.
Music The department’s Relay for Life team will hold a Bake Sale on April 7 from 8 a.m. to noon in front of Kroger. This Bake Sale is to benefit Relay for Life.
MOTION: Pat Harrington moved that the Murray Woman’s Club donate $100 to the Music Department’s Relay for Life Team since they will be representing the Club. The motion was seconded and passed.
Sigma The department will be participating in the Hospice Luncheon.
Zeta The department members have sent out the invitations for the MWC Centennial Celebration.

FIRST DISTRICT GOVERNOR: Martha Crafton announced that 7-8 members from the Murray Woman’s Club will attend the State Convention.

MOTION: Pat Harrington moved that MWC pay Cynthia Barnes’s expenses to the State Convention since she will be assuming office as second vice-president in June. The motion was seconded and passed.

STANDING COMMITTEE REPORTS:
Advisory Pat Harrington reported that the Advisory Committee has approved moving the Delta Department’s request to the move the memorial mantel plaque to the entry wall and that the Zeta Department will pay for refinishing the side door.

Public Marlene Beach asked that the department chairwomen remind their members to complete the library survey form they received and to return that form to the Calloway County Library.

Centennial The committee requests that each department furnish the following: 1 gal. of cold punch, 2 liters of ginger ale. One member from each department is needed to help in the kitchen.

Education Pat McMullin stated that the Family Court is working on providing a special room for the children. Furniture will be needed. Donations of furniture will be appreciated.

Finance Kathy Stanfa recommended that the Heritage Ball will be held on Saturday, October 27 at the Curris Center.
MOTION: Martha Joiner moved that MWC approve the date and place for the Heritage Ball. The motion was seconded and passed.

Legislative People to pack and deliver the snacks to poll workers for the primary election are needed. The cost for the snacks will be about $100. MOTION: Barbara Brandon moved that $100 be allocated to the Legislative Committee for snacks for the poll workers. The motion was seconded and passed.

KET Sally DuFord expressed appreciation for the MWC contribution. Recycling Lois Pharris reported the collection numbers for the past “Make a Difference Day.”

The meeting was adjourned at 8:12 p.m.

Please check the agenda for important dates.

Respectfully submitted,

Virginia Randolph, Recording Secretary

January 8, 2007 Minutes of Executive Board Meeting

2007-01-16T21:09:00.000-08:00

MURRAY WOMAN’S CLUB
Minutes of Executive Board Meeting
January 8, 2007

The Murray Woman's Club Executive Board met on Monday January 8, 2007, at 5:30 p.m. The date of the meeting had been changed because of holiday schedules. President Tracey Wortham called the meeting to order at 5:35 p.m. and requested a roll call of the board. Eighteen members were present with all departments represented.

The minutes of the December 4, 2006, meeting were approved without correction and filed for
record.

OFFICERS’ REPORTS:

The president asked that the correspondence received since the last meeting be read. Martha Joiner, corresponding secretary, read a letter from the New Opportunity School thanking MWC women for the clothing. She stated that she had sent a note to Tory Chapman at the Board’s request, explaining that the club was not able to donate money to her project.

Tracey Wortham, president, dealt with the following items of business:
1. Need for report forms to be turned in.
2. Discussion of the membership drive “New Year, New You.” Sandra Whittenberg reported that 19 vendors would be stationed upstairs in the club house. Chairwomen need to assign members for their departmental tables to stay for the two-hour period. These tables will be covered with a cloth and identified by a banner. Additional decoration is optional. Also, each department should bring two dozen cookies for refreshments and a $10 door prize.
3. Use of the Club House.
It is imperative that members check with Pat Harrington for the scheduling of any event other than regular departmental meeting date/time. The calendar in the upstairs kitchen IS NOT the official schedule. Only Pat can officially schedule the event.
4. Press book Chair vacancy.
The term for the Press book Chair runs from January to December. The president needs a volunteer to accept that responsibility.
5. Merryman House gifts.
The president related the expressions of gratitude for the gifts from the people at Merryman House.

The reports were interrupted for the president to conduct an election for the club’s “Newcomer of the Year “ and “Volunteer of the Year.” Cynthia Barnes was chosen “Newcomer of the Year,” and Gale Vinson was chosen “Volunteer of the Year.”

6. Heritage Ball.
Sandra Whittenberg stated that the planning committee proposed adding a special marketing person to solicit businesses next year. She also reported suggestions which had been made to the committee during the evaluation session. Proceeds from the Ball: approximately $--- was paid on the Club House renovation loan; $--- advanced “seed money” was paid back; and approximately $--- was retained for next year’s project.
MOTION: Martha Crafton moved that the money (approximately $---) in reserve for next year’s project be paid on the current loan instead of remaining in reserve. The motion was seconded and carried.

In the absence of Gale Vinson, first vice-president, Tracey announced that the next General Meeting will be on March 29 and will honor the First District contest winners for Arts & Crafts and Poetry/Short Story. Hostesses will be the Garden and Zeta Departments. As in the past, each department will be asked to provide cookies.

Jackie Helm, second vice-president, stated that she had received 96 student entries and 1 club member entry for the Poetry/Short Story contest. Members of the Alpha Department will serve as judges for the entries.

Cathy Pigg, treasurer, reported that the beginning cash balance for December 1, 2006 was $---. Total receipts for December were $--- and total disbursements were $---. The ending cash balance for December 31, 2006, was $---. The Saving Account balance is $---. She added Creative Arts gave $--- for the loan instead of selling tickets.

MOTION: Martha Crafton moved that the Club take the money from the Savings Account and pay down the current loan. The motion was seconded and carried.

ADDITIONAL REPORTS:

Sigma: The department sold $--- of tickets for “Breakfast with Santa” and netted $---
Kappa: The Kappa “Tour of Homes” netted $---. The department donated $--- of that amount to the Residential Hospice program and $--- to MCTA to provide “scholarship rides” for people who afford the fee.
Veterans’ Project: Martha Crafton reported on the delivery of more than 400 pairs of socks, 150 books and 75 puzzles to the Veterans’ Hospital in Nashville.
Sound System: Martha also reported that she had asked Bill Call to check out the sound system in the MWC Club House. He found the problem (microphone) and repaired it. The system now works. The president asked the corresponding secretary to write a “thank-you-note” to Bill Call.

Advisory: Pat Harrington stated her concern about funds for the upkeep of the Club House. She said that, at present, rentals are not are not paying the expenses.

Meals for Family Literacy Program:
Pat Harrington reminded the Board that we had voted to serve meals once each month for the Literacy Center. Each department chose a month, and the Board as a group volunteered to take a month. The Center does not have a refrigerator or oven but does have a microwave. Food should be there by 5:30 p.m. on the date assigned. Serving and cleaning up will also be necessary. The schedule is as follows: January - Alpha, February - Sigma, March - Delta, April - Board. See Pat to volunteer your department.

Centennial Committee:
The committee will meet on January 12 at 11 a.m. at Garden Gate restaurant. Marlene Beach asked that departmental pictures and histories be available to run in the newspaper. The committee also requested funds for the event: postage, invitations, food, etc.

MOTION: Martha Joiner moved that $--- from the General Fund be made available to the Centennial Committee for the anniversary. The motion was seconded and carried.

Education: Pat McMullin reported on the need for people to read to and play with the children at the Merryman House facility while their mothers are receiving counseling on Thursdays (11 a.m.- noon and 5 - 6 p.m). She also asked for $--- to purchase books from Angel’s Attic for these children.

MOTION: Martha Joiner moved that $--- from the General Fund be given to buy books for children at Angel’s Attic. The motion was seconded and passed.

CLUE: Lois Pharris said that she needs volunteers for this program which will be held on Tuesday, January 30. She needs facilitators and people to help with registration. Lois added that she will schedule an orientation meeting for the facilitators.

Civic/Recycling: The next “Make a Difference Day” will be January 13.

The meeting was adjourned at 6:55 p.m.

Respectfully submitted,
Virginia Randolph, Recording Secretary

NEXT BOARD MEETING: February 5, 2007, at 6:30 p.m.

Nov. 6, 2006 Minutes of Executive Board Meeting

2006-11-19T12:38:00.000-08:00

MURRAY WOMAN'S CLUB
EXECUTIVE BOARD MEETING
November 6, 2006

The Murray Woman's Club met at the Club House on Monday, November 6, 2006. President Tracey Wortham called the meeting to order at 6:30 p.m. and requested that the roll be called. Twenty-two board members were in attendance with all departments represented.

Cathy Elias was introduced by the president. Cathy reported on the Family Literacy Program, emphasizing the opportunities for helping families and the need for funds to prepare a meal for parents and children because of the time of the meetings. Members asked questions about the frequency and cost of the meals. Cathy stated that it cost her about $30 per meal and that she provided the meals once or twice a month. There is no budget for the food.

MOTION: Pat Harrington moved that the Murray Woman’s Club help in feeding these families through the following procedure: (1) the Executive Committee contribute $30 for one month --one meal and (2) each department take a month and provide $30 for one meal for that month. The motion was seconded and carried.

Sandra Whittenberg and Pat Harrington were asked to coordinate the project. There was some discussion about providing food or the $30 for the designated meal a month. No definite plan was made.

Following roll call, the minutes of the October 2, 2006, meeting were approved without corrections and filed for record.

OFFICERS REPORTS:
Martha Joiner, corresponding secretary, stated that cards had been sent to Shelia Vacca and Becky Rutledge and a thank-you card to D. K. Kelly.

Tracey Wortham, president, expressed her appreciation to the Board for their assistance in preparing for the First District Fall Conference and especially to Judy Kelso and Sondra Rice for coordinating the food preparation. The Fall Conference was also discussed by Martha Crafton, governor, who reported that 74 people attended and that the MWC made $632.

Tracey thanked Gale Vinson for representing the Murray Woman’s Club at the Conference. Gale announced the web site for KFWC (KFWC@bellsouth.net) and that individuals or clubs may come to the state convention and sell crafts. She also thanked the Music Department Chorus for singing at the meeting.

First District Governor Martha Crafton said that the 2007 Fall Conference shall be held on October 17 at the MWC Club House.

Judy Kelso thanked everyone for helping with the food.

Tracey discussed the Heritage Ball, stating the ticket sales are slow. Department chairs need to send their ticket stubs to Sue White by November 10 so that the committee can have an accurate count. Also, she emphasized that members are needed to help as hostesses.
2 The president asked Martha Joiner to send a thank-you note to Printing Services for donating posters advertising the Heritage Ball.

Other items discussed included the following:
1. KFWC cookbooks are available at a cost of $12.72 (members), $15 (nonmembers).
2. Reporting forms for departments should be completed and brought to the next board meeting. The end-of-the-year reports are needed.
3. New members must be reported to KFWC by December 1.
4. All dues must be paid by November 15.
5. Veterans Hospital Project. Bring books, puzzles, sox, etc. to the Club House by December 4.
6. Safe Halloween . Cathy Pigg reported a good turnout. Wal-Mart donated candies. (The corresponding secretary was asked to send a thank-you note to Wal-Mart.)
7. Proposal for dinner meeting for the December meeting. MOTION: Martha Joiner moved that MWC have a dinner and have it catered. The motion was seconded and carried. Note: The December meeting will begin at 6:00 p.m. Bring a wrapped gift for a child (designate girl or boy) up to 12 years of age.
8. Awards. Departments should plan to bring their nominees for Newcomer of the Year, Volunteer of the Year, and Outstanding Club Woman to the December meeting.
9. Gale Vinson,first vice-president, announced that the Christmas Open House will be Sunday, December 3. Kappas will decorate the front door and upstairs,and Alphas will be decorate downstairs. Zetas will be in charge of hostesses.
10. Jackie Helm, second vice-president, said that preparation for the Short Story/Poetry Contests was going well. The schools have been invited to have their students participate and have also been told of the deadline.
11. Arts & Crafts contest winners names were printed in an article in the Murray Ledger Times.

Cathy Pigg, treasurer informed the board that the state has given approval for a sales tax exemption for MWC. She emphasized that the exemption must not be misused. Only items that are for use by club should be tax-exempt. Questions should be referred to her. She also brought letters to be used as receipts for a donation to the Club, ex. Heritage Ball.

Cathy reported that the Beginning Cash Balance for October 1 was $---. Receipts were $--- and Disbursements were $--- for a Balance on Hand October 31 of $---. The Savings Account balance is $---.

DEPARTMENTAL REPORTS:

Alpha: Seven members are working on the Heritage Ball Committees.
Creative: Arts Their Bazaar made over $1500.
Garden: Floral saddles are still available.
Home: On November 17 at 11 a.m., the department will have an Open Meeting with lunch and an auction.
Kappa: The Tour of Homes will be held on December 10. Tickets will be $7. Transportation will be provided from Westside Baptist Church for $1.00 per person.
Music: The Music Department was awarded the Bronze Category Award for raising over $--- for Relay for Life. Four members were in the Heart Walk.
Sigma: Breakfast with Santa will be held at the Club House on Saturday, December 9, beginning at 9:30 a.m. Tickets are $5 children and $3 adults.
Theta: The department wishes to thank club members for saving Box tops for Education. Also, the department gave $--- in supplies to Merryman House.
Zeta: The members have sold 12 tickets for the Heritage Ball.

STANDING COMMITTEES:
Advisory: Pat Harrington reported some problems created by club house renters which required service calls: chocolate in dishwasher, improper items in garbage disposal, floors messed up.
Legislative: Cynthia Barnes stated that the Forum went well. She added that 124 bags were prepared for the poll workers at 28 precincts.
Membership: Sandra Whittenberg distributed invitations for the New Year: New You membership drive, asking that current club members send them to prospective members. There will be a planning meeting of the Membership Committee on Thursday, November 9.

SPECIAL COMMITTEES:
Community Improvement: Martha Crafton and other club members and planted pansies at the Triangle on 641 South and Sycamore Street.
New Opportunity School: Belinda Wallis asked that clothing be brought to the Club House by November 16.
Civic/Recycling: Lois Pharris presented the Recycling Report for November 4: 230 eyeglasses; 165 gals. oil; 100 ink jets; 200 lbs. clothing; 28 tons paper; 110 lbs. aluminum cans; 51 cell phones.

The meeting was adjourned at 8:20 p.m.

Respectfully submitted,

Virginia Randolph

Oct. 2, 2006 Minutes of Executive Board Meeting

2006-11-07T19:59:00.000-08:00

MURRAY WOMAN’S CLUB
Minutes of the Executive Board Meeting
October 2, 2006

The Executive Board of the Murray Woman’s Club met on October 2, 2006, at 6:30 p.m. President Tracey Wortham called the meeting to order and requested a roll call of the Board. All departments were represented.

The minutes of the August 28 (September),2006 meeting were reviewed and corrections noted. The minutes were then filed for record.

OFFICERS’ REPORTS:

Tracey Wortham, president, encouraged members to attend the First District Conference at the Murray Woman’s Club House on Wednesday, October 18. The conference will last from 8:30 a.m. until 2:30 p.m. The registration fee is $14 and should be given to Pat McMullin by October 10. The fee includes luncheon.

In addition she dealt with the following items of business:
1. KFWC Hospitality II Cookbooks: MWC is required to purchase a case of the books. Prices are $12.72 for members and $15 for nonmembers.
2. Departmental Report Forms: These should be completed after each departmental meeting and turned in at the Board meeting which follows.
3. WKMS Phonathon: The fundraising coordinator expressed appreciation for the volunteer help. The president related her dilemma when a department asked to pay $40 instead of providing 4 volunteer callers.(One member agreed to participate.)

MOTION: Trish Barton moved that the department which had originally offered to pay $40 in lieu of 4 volunteers be allowed to pay only $30 since they were able to provide one volunteer.The motion was seconded and carried.

The president stated that the Board would discuss the issue of volunteers for the Phonathon again in the spring.

4. Veterans’ Hospital Project: Department chairwomen should bring white socks, jigsaw puzzles, and books (paperback reading, crossword and sudoku puzzles, as well as word games to the November and December Board meetings. Martha Crafton will deliver the items to the hospital in December.

5. Heritage Ball: The committee will be meeting on October 3. Volunteers to serve as hostesses for the evening are needed.

6. New Opportunity School Clothing: After discussion the Board decided that clothing in good condition not needed for this project should be donated to the Rape Crisis Center and the Merryman House, as well as Angel’s Attic.

7. Safe Halloween-AmeriHost Event: The president asked if the Board wished to continue this project.

MOTION: Martha Crafton moved that MWC continue to support the “Safe Halloween” project.
The motion was seconded and carried.

Gale Vinson, first vice-president, thanked the Creative Arts and Sigma Departments for serving as hostesses for the September General Meeting and Cynthia Barnes for bringing voter registration forms to the meeting.

Jackie Helm, second vice-president, distributed information about the Short Story/Poetry Contests. Submissions are due before January 1, 2007.

Cathy Pigg,treasurer, presented the financial report for the past month. The Beginning Cash Balance on September 1, 2006 was $---. Total Receipts for September were $--- and Total Disbursements were $--- for an Ending Balance on September 30, 2006, of $---. She urged departmental chairwomen to remind their members to pay dues immediately.

DEPARTMENTAL REPORTS:

Music The department had 6 members who participated in the ALS Walk. Members also plan to participate in the October Heart Walk.

STANDING COMMITTEE REPORTS:

Advisory Pat Harrington distributed a form listing clubhouse rentals for September.

Legislative Cynthia Barnes reported that she had received 12 affirmative responses from candidates for the Legislative Forum on Monday, October 30 from 6:30 to 9:00 p.m. She asked for a volunteer to serve moderator for the Forum and also for two women from each department to serve as greeter/hostesses. She stated that snack bags for poll workers will be assembled immediately after the November Board meeting.

Finance: Tracey Wortham gave the Finance Committee report, announcing that the committee will meet tomorrow and reminding the departmental chairs to send their representative.

Yearbook Sally DuFord asked that department chairwomen check their meeting listings in the yearbook to make sure they are correct. She stated that it is very important that department chairs call Jo Burkeen (Jo’s Datebook) at the Ledger & Times as soon as possible if the date needs to be corrected.

Membership: Sandra Whittenberg proposed the “New Year New You” theme for a special membership drive in January 2007. She asked for the Board’s recommendations on the invitations, the date, and the businesses which should be invited to have a table at this event. She will provide more information about the event at the November meeting.

Note: Board members should review the “Dates to Remember” and alert their members of these special events.

The meeting was adjourned at 8:05 p.m.

Respectfully submitted,
Virginia Randolph
Recording Secretary

August 7, 2006 Minutes Executive Board

2006-08-28T08:51:00.000-07:00

MURRAY WOMAN’S CLUB
Minutes of the Executive Board
August 7, 2006

The Executive Board of the Murray Woman’s Club met on August 7, 2006. President Tracey Wortham called the meeting to order at 6:30 p.m. and announced Tory Daughtrity, Director of the American Red Cross in Calloway County would make a brief presentation.

Mrs. Daughrity thanked the Club for allowing the club house to be used without charge for the May tea which raised $---. She presented a “Good Neighbor Award” to the Murray Woman’s Club as an expression of the appreciation from the local Red Cross chapter. She stated that MWC will be formally recognized for their contribution at the meeting in the Barkley Room of Curris Center on September 19, 2006, at 5:00 p.m. Mrs. Daughrity also requested that the Red Cross chapter be allowed to use the club house for another fundraiser at about the same time next year.

Tracey began the formal business meeting of MWC with the request for a roll call of departments. Nineteen members were in attendance with all departments except Creative Arts represented.

The minutes of the July 10, 2006, meeting were approved and filed for record.

Martha Joiner, corresponding secretary, raised a question about procedure for mailing letters to prospective club members.

MOTION: Barbara Brandon moved that the department secretaries handle all correspondence which deals with their new members.
The motion was seconded and passed.

After a brief discussion the following procedure was agreed upon:
1. Departmental secretaries should send the invitation letter(s) to prospective members. A sample of the letter was included in a packet of materials which had been distributed by the corresponding secretary prior to the August 7 meeting
2. If the department secretary desired, she could request that the Board’s corresponding secretary format and send the letter(s) to any prospective members.
3. If requested, the Board’s corresponding secretary would forward by e-mail a copy of the sample letter which could be downloaded by the departmental secretary.

OFFICERS’ REPORTS:
Tracey Wortham, president, reported that 50 guests were fed at the First District Summer Conference luncheon. No report was available on the amount of money made.

Martha Crafton, First District Governor, expressed appreciation for the work done by members of the Murray Woman’s Club at the recent First District Conference. She stated that many favorable comments had been made by the guests.

Tracey Wortham, president, reminded the Board that the WKMS Phon-A-Thon would begin in September and that the Board had voted to participate. She distributed a sign-up sheet with the request that four (4) members of each department serve.

Gale Vinson, first vice-president, said that the first General Meeting of the new year will be held on September 28 and will be a Salad Supper which will begin at 6:00 p.m. NOTE THE TIME CHANGE. The program will feature Martha Broach. She added that the American Heart Association’s Heart Walk fundraiser will be held on October 28 at RSEC from 9:00 a.m. to 11:00 a.m. Registration will be at 8:30 a.m.

Jackie Helm, second vice-president, announced that information about the KFWC Arts & Crafts contests would be available at the August 28 Board meeting.

Cathy Pigg, treasurer, distributed the financial report for June 2006 to July 2006. The Cash Balance on June 1, 2006 was $---. Receipts for the two-month period were $--- and Disbursements were $---for a Net Income of $---. In addition to the Disbursements, a principal payment of $--- was made on the Loan for the Clubhouse repairs. The ending Cash Balance on July 31, 2006 was $---. She found no record of stock held or of a safe deposit box. Neva Grey Allbritten volunteered to try to get information about both items.
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The president stated that a sign-up sheet t the next meeting for the First District Fall Conference which will be held at the Murray Woman’s Club House on October 18, 2006
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DEPARTMENTAL REPORTS:

Alpha: Lois Pharris is considering a proposal for a fund raiser
which will benefit the local Adult Learning Center.
Creative Arts: The department’s cook book should be available in time for their Bazaar on October 28.
Delta The department is still collecting aluminum soft drink tabs. Sally DuFord reported the death of Betty Brockman.
Garden: The department will sell Floral Saddles (gravestone decorations) which must be pre-ordered. The members will be contacting other departments to request time for a presentation.
Kappa: The department continues to work on the “Tour of Homes.”
Sigma: The department has added three new members and has chosen their monthly project: providing supplies for Merryman House. They plan to continue the “Breakfast with Santa.”

At this point, the president asked for a discussion of Tori Daughrity’s request that Red Cross be permitted to use the MWC Club House for their Tea.

MOTION: Barbara Brandon moved that MWC allow the Calloway County Red Cross to use the Club House for their tea provided that a mutual agreement can be reached regarding the date.
The motion was seconded and passed.

Zeta: Barbara reported that several of the members were ill; in spite of this, four volunteers had signed for the Phon-A-Thon.

COMMITTEE REPORTS:
Advisory: Pat Harrington reported that the cleaning service she hired had spent 36 hours instead of the 24 specified in cleaning the Club House. Because of this mistake, they sent her two bills: one for 24 hours; one for 36 hours. She asked for advice on how to proceed.

MOTION: Martha Joiner moved that MWC pay the 24-hour bill and half of the additional 12-hour bill which together will total 30 hours.
The motion was seconded and passed.

Pat also reported on the estimates for a sound system. No action was taken. She also requested that people not change the thermostat settings because problems will result. The service man now used is Jim McBee.

Yearbook Sally said that the price for publishing 320 yearbooks will be $837, possibly more if this does not include tax.

MOTION: Martha Crafton moved that MWC have the 2006-2007 yearbook published by Printing Services for $837(+tax).
The motion was seconded and passed.

Finance Kathy Stanfa distributed tickets to be purchased for the Heritage Ball on November 18. The money from the sale of the tickets should be sent to Sue White, committee treasurer. Volunteers will be needed to assist the committee on the night of the Ball. She mentioned the possibility of a series of 5 dance lessons being offered on Friday nights at 6:00 p.m. beginning about the middle of September.

The president reminded the Board that the next meeting will be on August 28 because of the Labor Day weekend.

The meeting was adjourned at 8:10 p.m.

Respectfully submitted,

Virginia Randolph, Recording Secretary

July 10, 2006 Minutes of Executive Board Meeting

2006-07-21T08:01:00.000-07:00

MURRAY WOMAN’S CLUB
Executive Board Meeting
July 10, 2006

The Executive Board of the Murray Woman’s met on July 10, 2006, for the regular July meeting whose date had been changed because of the July 4 holiday. President Tracey Wortham called the meeting to order at 6:30 p.m. and asked the recording secretary to call the roll. Nineteen members were present, with all departments represented. The minutes of the June 5, 2006, Board meeting were approved and filed for record.

The corresponding secretary, Martha Joiner, stated that a note of consolation had been sent to Joan Niffenegger on the death of her mother. The secretary then read two notes of appreciation from voting volunteers, thanking MWC for the snack bags.

OFFICERS’ REPORTS:

Tracey Wortham, president, announced that the First District Summer Workshop will be held at the MWC Club House on Wednesday, August 2, 2006, from 9:00 a.m. to 2:00 p.m. She appointed a seven-person committee to work with her to make arrangements for the luncheon served that day. (Joanna Adams, Marlene Beach, Pat McMullin, Martha Joiner, Ve Severns, Gale Vinson). Five additional volunteers will be needed to serve as hostesses. The president circulated sign-up sheets, stating that 3 gallons each of sweetened and unsweetened tea will be needed.
She dealt with the following items of business:
1. WKMS Phonathon. WKMS has asked for MWC volunteers for a three-week campaign in September of 2006. Five workers will be needed each evening.
MOTION: Pat Harrington moved that Murray Woman’s Club provide volunteers for September 11-14 and September 18 - 21.
The motion was seconded and carried.

Tracey said that a schedule for workers will be distributed at the August Board meeting.

2. Centennial Committee: The president appoint a committee (Marlene Beach, chair; Neva Grey Allbritten, Barbara Brandon) to plan for the 2007 anniversary of founding of the Murray Woman’s Club. She asked that each department provide a representative to work with this committee. Department chairwomen should e-mail or call Tracey with the names.

Tracey also reported on two community events in which MWC participated.
1. Merryman Crisis Center’s Open House. An ample amount of food was provided by MWC members.
2. Freedom Fest. The Executive Committed approved a donation of $50 to sponsor a red wagon for the parade. These wagons will be given to the Santa Christmas project.

Gale Vinson, first vice-president, presented the information for the first two general meetings.
September SALAD SUPPER September 28 6:00 p.m. NOTE CHANGE OF TIME. HOSTESSES: Creative Arts &Sigma Departments

Christmas Open House December 3 2:00 p.m. Chair of Hostesses: Theta Department
Decorating upstairs and front door: Kappa Department; decorating side door and downstairs: Alpha Department.

Jackie Helm, second vice-president, said she was awaiting contest information from KFWC.
Cathy Pigg, treasurer, distributed the June financial statement. The beginning cash balance was $___. Receipts were $___ and Disbursements were $___. The ending cash balance on June 30 was $___. Sheree Story will present the 2005-2006 financial report at the August meeting.

Martha Crafton, First District Governor, reported that information materials for the coming year have not yet been received from the president of KFWC.

DEPARTMENTAL REPORTS:
Alpha: Yearbook information turned in to Sally DuFord.
Creative Arts: Members are completing a cookbook that will be on sale at the Bazaar.
Delta: Members are still collecting aluminum tabs.
Garden: Yearbook information turned in.
Kappa: Members are working on December Tour of Homes.
Sigma: The department is working on increasing membership.
Theta: Members are still collecting Box Tops for Education and Campbell’s soup cans labels.
Zeta: Planning for next year’s program has been completed.
Home: The department will continue to take major responsibility for the “New Opportunity School “ project.

The Board again raised questions about selection and mailing of clothing. The president read from the recommendations made at the June 5, 2006, Board meeting. (See June Minutes page 3 Home) The decision was made for the Board to reassess the situation.

COMMITTEE REPORTS:
Advisory Pat Harrington, chair of the Advisory Committee, reported the current sound system is non-operational. She recommended that the Board discuss the possibility of either repairing or replacing the sound system.
MOTION: Pat moved that the sound system in the Club House should not be rented for weddings and that the current statements in the contract should be removed. The motion was seconded and carried.

MOTION: Martha Joiner moved that the current sound be repaired or replaced before the First District meeting in August 2006. The motion was seconded After discussion, the motion was withdrawn. Pat will present information about the sound system to the Advisory Council for review and approval.

She also reported on the continuing serious problems with the air conditioner on the third level of the Club House.

MOTION: Belinda Wallace moved that repairs be made as soon as possible to the system whatever it may cost. The motion was seconded and carried.

Pat recommended that a cleaning service be employed to thoroughly clean the Club House before the August 2, 2006 meeting.
MOTION: Martha Joiner moved that a cleaning service be employed to clean the Club House before the First District Workshop on August 2, 2006. The motion was seconded and carried.

Legislative Cynthia Barnes stated that October 30 will be the date for the Legislative Forum. She asked departmental chairs to give her the names of their Legislative representatives.

Recycling: The next “Make a Difference” day will be August 5.

Yearbook: Sally DuFord will be contacting departmental chairs to try to complete the information needed for the Yearbook.

Community Improvement: Martha Crafton, chair, called attention to the planting of the Triangle Beds at Sycamore and 12th Streets. She also mentioned appreciation expressed by the staff of the Veterans’ Hospital after receiving the sox, books, and underwear.

The meeting was adjourned at 7:55 p.m.

Respectfully submitted,

Virginia Randolph, Recording Secretary

June 5, 2006 Minutes of Executive Board Meeting

2006-06-27T20:36:00.000-07:00

MURRAY WOMAN’S CLUB
Executive Board Meeting
June 5, 2006

The Executive Board of the Murray Woman’s Club met on Monday, June 5,2006. An orientation for departmental chairwoman, vice-chairwomen, secretaries, and treasurers was held prior to the Board meeting.

President Tracey Wortham called the business meeting to order at 6:30 p.m. and asked the recording secretary to call the roll. Eighteen members were in attendance, with all departments except Creative Arts represented. The minutes of the May 2006 Board meeting were approved and filed for record.

The president then introduced Jack Henshaw from Big Brothers/Big Sisters who discussed the organization, its services, and its needs. He thanked the Murray Woman’s Club for their past support and suggested that one way of continued support would be to form an MWC team for the next “Big Buddy” campaign and by individual contributions for this year’s campaign. In addition, he stressed that the organization still needs more volunteers and more funding.

OFFICERS’ REPORTS:
Tracey Wortham, president, expressed appreciation to the following departments for their help with the May General Meeting: Alpha for hosting, Garden and Theta for decorating the Clubhouse, and the Music Department Chorus for their performance. She also thanked department chairs for encouraging their members to attend the meetings this past year. She announced that Joan Niffenegger, Music Department, won the drawing for a paid membership for the coming year. Tracey asked the Board if the drawing should be continued for 2006-2007.

MOTION: Barbara Brandon moved that the drawing for a paid membership should be continued for in 2006-2007 to encourage attendance at the General Meetings. The motion was seconded and carried.

The president reported on the following items of business:
1.Yearbook information-- department officers and committees; membership list; programs including the dates, times, speakers and titles, topics; hostesses--is due before June 20. This information should be sent to Sally Duford; check the Agenda or 2005-06 Yearbook for her e-mail and street addresses. Remember to add the addresses(e-mail and street), as well as the telephone numbers of all your members; and to make corrections.

2. MWC Centennial Anniversary. Marlene Beach will chair a planning committee for this occasion. Each department should have a representative on the committee. Submit names to the president by the July 10 Board meeting.

3. KFWC theme for 2006-2007. The federation president has chosen Faith, Love, and Hope as her theme and Eldercare, Diabetes, and Public Libraries for her special projects. Try to incorporate the theme and the projects into your departmental programs and/or projects, if possible.

4. CASA needs. CASA wishes to make scarves for the teddy bears which are given to the children it serves. Materials for the scarves should be taken to Merryman House or to the CASA offices (Michelle Gantt’s office across the street from the new judicial building).

5. Open House at Merryman Crisis Center. The event will be held on June 15, beginning at 1:30 p.m. and will include a tour of the new office building at 629 Broad Street. Call Pat Harrington or Tracey if you can provide a dessert. Bring desserts to the facility by noon.

6. American Red Cross Tea Party. MWC is partnering with the Calloway County Red Cross by providing the Clubhouse (for cleaning charge only) for this event on June 11. Tickets may be purchased for $25 at Vintage Rose or re- served by calling the Red Cross Office. Deadline is June 5.

Tracey reported to the Board that Pat Harrington’s mother-in-law had passed away and that the corresponding secretary had sent a card of condolence.

There were no reports from the first vice-president or the second vice-president.

Sheree Story, treasurer for 2004-2006, stated that she will present the 2005-2006 year’s financial report at the July meeting. At that time she will pass the treasurer’s duties to Cathy Pigg, treasurer for 2006-2007.

The president introduced Martha Crafton, who is the incoming governor of the First District of KFWC. Martha presented her theme for the coming year “A Rose for You,” and said that the rose symbolizes love, which ties in with the KFWC theme of “Faith, Love, and Hope.” Also, she announced that both the First District Summer Workshop and the Fall Conference will be held at the MWC Clubhouse. The Summer Workshop will be on August 2 from 9:00 a.m. until 2:30 p.m. Martha asked that a committee be formed to plan for the luncheon which will be a fund raiser for MWC. No date for the Fall Conference was announced.

DEPARTMENTAL REPORTS:

Alpha Members are still working with the yearbook sales.

Home Members plan to continue the “New Opportunity “ clothing project. The board discussed the project and made the following suggestions: (1) that only clothing in good condition be accepted (2) that the clothing meet the standard for a business interview (3) and that the limit of $50 for packing/or mailing be observed. Several members made the suggestion that taking the clothing to Berea might be more economical. Also, other department chairs volunteered to help with the project.

At this point, Martha Crafton reported on the delivery of the sox, underwear, and books to the Veterans’ Hospital in Nashville. She stated that the staff was very appreciative of the clothing and books.

Martha also asked for volunteers to help plant flowers at the Triangle of 12th and Sycamore streets. The project will begin at 4:30 p.m. on Tuesday, June 6.

Theta The department is still collecting Box Tops for Education and Campbell Soup Labels. They also sell Stanley products. The 4-H Club is the beneficiary of these ales.

Zeta The department has recently completed two projects: (1) collecting and sorting Wal-Mart clothing to take to the Family Resource Center at East Elementary School and (2) a “Bakeless Bake Sale” which raised $520. The proceeds from the “Bake Sale” have been donated to MWC for the Clubhouse renovation project.

COMMITTEE REPORTS:

Civic/ Recycling The next “Make a Difference Day” will be August 5.

New Business:

Pictures should be made of the women planting flowers in the Triangle so that a picture can be sent to the Ledger-Times for publication (and MWC’s Press Book). With no other business for consideration, the president adjourned the meeting at 7:45 p.m.

Respectfully submitted,

Virginia Randolph, Recording Secretary