ACNA-MAC Membership

6/6/2006 ACNA-MAC Annual Meeting Minutes

2006-06-26T17:34:00.000-04:00

ACNA/MAC Minutes

Annual Meeting

6 June 2006

The quarterly business meeting of the Audi Club North America/Mid Atlantic Chapter was called to order at 7:00 PM at Chili’s by President Dan Jackson.

Attendees: Dan Jackson, Alex Green, Andrea Holland, Carl Holland, Drew Nurenberg, Heath Durrans, Austin Romine.

A motion was made and seconded to waive the reading of the minutes of the last business meeting. The motion was passed.

The Board announced that it had appointed Drew Nurenberg to take over the duties of Treasurer since Bob Brown has been unavailable for health reasons. Paperwork was distributed to the officers to change the signatures on the Club bank account.

Old Business:

Calendar Discussion:

The calendar of events was discussed and amended to include a fun run on July 16 which is being organized by Alex Green and Heath Durrans and a carting event on November 18 being organized by Alex Green. (note - subsequently changed to Saturday November 11 to avoid an Eagle's game scheduling conflict.)

Audi Mobile Museum 2006:

Dan Jackson reported that there were enough registrations at Carlisle (61) to cover the cost of the two tents. Therefore, no expenditure by the Chapter was needed. Carl Holland reported that he had started the article for Quattro Quarterly and hopes to complete it in the near future.

New Business:

Audi Mobile Museum 2007:

It was decided that the Chapter would participate in the 2007 Carlisle Import/Kit Car Nationals. The consensus was that the Sleep Inn Hotel used in 2006 was fine. It will be booked again for 2007. Carl Holland will include this information in the 2006 event recap article for Quattro Quarterly along with a call to all Audi owners to join in next year.

ACNA/MAC Website:

Dan Jackson reported that the new web site was up and running (www.acna-mac.com). Alex Green handled the registration of the domain name and the contract with the hosting company. He is owed a check for $98.00 to cover the costs.

Alex reported that there are still a couple of dead links on the site. Dan will look into them and ftp the necessary files.

Elections:

Three new Directors were elected—Drew Nurenberg, Heath Durrans and Carl Holland—bringing the slate of directors to the maximum of nine (9). (Earlier Bob Brown was removed for health reasons.)

This year, the positions of President and Secretary were up for election. Dan Jackson had previously indicated that he did not want to run for reelection as President.

The Directors present elected Alex Green as President and reelected Andrea Holland as Secretary. Heath Durrans was appointed to serve the remainder of Alex Green’s term as Vice President. (Earlier, the Directors had appointed Drew Nurrenberg to serve the remainder of Bob Brown’s term as Treasurer.)

The Directors appointed Dan Jackson as Director of Activities, Membership Enhancement and Sponsorship.

Membership:

Although the Chapter has over 300 members, very few are active on a regular basis. A discussion was held on ways to increase the participation of members and to increase the base of active members. Austin Romine agreed to work with Dan Jackson to develop and implement a membership enhancement plan.

Heath suggested taking an inventory of tools available to the Chapter. Dan will forward to the officers copies of all existing materials. Dan will develop a reach-out plan for discussion at the next quarterly meeting. Members are encouraged to forward any ideas to Dan at 818jackson@gmail.com.

Articles for Quattro Quarterly:

Dan Jackson will transition to Carl Holland the task of submitting the quarterly 150 word article to the Quattro Quarterly.

ACNA Monthly Calls:

Alex Green agreed to replace Dan Jackson as the Chapter representative for the monthly ACNA conference call to chapters. Dan will handle the transition.

The next quarterly business meeting is scheduled for September 5, 2006.

The meeting was adjourned at 9:30.

Andrea Holland

Secretary, ACNA/MAC

Treasurer Change - effective 18 May 2006

2006-05-18T06:38:00.000-04:00

Effective 18 May 2006, Drew Nurenberg has assumed the position of Treasurer, ACNA-MAC. Drew replaces Bob Brown who was instrumental in a number of positive changes in the ACNA-MAC's finances over the past year. Drew will fulfill Bob's remaining term as Treasurer which is until June 2007.

The ACNA-MAC Board thanks Bob and wishes him well. The ACNA-MAC Board also welcomes Drew to his new position.

Dan Jackson - President
Alex Green - Vice-President
Andrea Holland - Secretary

3/7/2006 ACNA-MAC Business Meeting Minutes

2006-03-14T12:03:00.000-05:00

ACNA/MAC Minutes
Quarterly Business Meeting
March 7, 2006

The quarterly business meeting of the Audi Club North America/Mid Atlantic Chapter was called to order at 7:00 PM at the Kildare’s Restaurant by President Dan Jackson.

Attendees: Dan Jackson, Alex Green, Drew Nurenberg, Andrea Holland, Carl Holland

A motion was made and seconded to waive the reading of the minutes of the last business meeting. The motion was passed.

Because Treasurer, Bob Brown was unable to attend the meeting, it was moved and seconded to waive the reading of the financial report. Note – per an email from Bob, there have been no expenditures or charges from the last Business Meeting. The motion was passed.

Old Business:

Calendar Discussion:

Timing of the Late Fall Run was discussed since it is only one month following the Oktoberfest Run. It was reported that the event had been moved forward from December with a dinner following because participants complained of having to finish the run in the dark. After discussion, it was moved and seconded to hold the run on December 10; however, scheduling it earlier culminating with a brunch instead of a dinner.

Participation in the Radnor Concours was discussed. Drew said that last year, no one contacted him with interest in participating. It was voted to remove this event from the calendar. Alex will investigate an indoor carting event as a possible substitution.

The calendar was adjusted as described.

New Business:

Audi Mobile Museum 2006:

Dan reported that our registration is on track with last year. He also reported that Audi World has decided to make this one of their national events.

The issue of the two tents for this event was discussed. The officers decided that, even if we don’t get the fifty registrants necessary to qualify to receive two free tents, we will use $150 of Treasury money, if necessary, to guarantee that we have two tents.

Grouping cars by model and year was discussed. It was decided that we want to try to do this on Saturday. Dan asked Drew and Carl to be on hand to help the officers with the vehicle positioning.

Elections in May:

Both the President and Secretary positions will be up for election in May. Discussion was held regarding recruiting new blood for the leadership roles. Dan indicated that he would be willing to serve as chairman of an events committee but explained that he is most interested in working on attracting sponsorships for the Club.

ACNA/MAC Website:

Dan expressed a feeling that our URL is too long and is making it difficult for people to visit and use the site. He expressed the opinion that it might be time for ACNA/MAC to register its own domain—ACNA-MAC.org or ACNA-MAC.com. (Apparently both are available.) Alex reported that discussions with the National organization had indicated that they would still be able to link to our site. Dan reported that other chapters currently do this.

Carl mentioned a company—123inter.net—that handles domain registration and hosting. Drew mentioned experience using godaddy.com. Carl, Alex and Drew agreed to investigate these sources and report back with costs.

Alan Gochin had been suggested previously as webmaster and apparently has agreed. Alex to discuss with Alan and confirm.

Dan hopes to have the new site up and running before Carlisle. Dan suggested that the chapter should commit no more than $150/year for the domain registration and hosting. Worst case, we would have to ask National to cover the cost if the chapter was unable. If the annual cost is more than $150, then further discussion will be needed before proceeding.

Dan indicated that he felt that he would be able to get sponsors—APR, AWE, Holberts, etc.—who would be able to cover the cost of the website. Carl asked if sponsors would be permitted to have more than just there logos on our website. It was agreed that there should be at least links back to sponsors sites. Dan noted that the ACNA/MAC currently provides links to event sponsors on the website. Alex to discuss with Alan.

ACNA Tradition:

Richard Kleinberger, Kirstin Shut and Dan Jackson are forming an overlay special interest group called ACNA-Tradition. More information can be found on the ACNA website such as the link to the NSU resource site. This new special interest group plans to embrace Carlisle as their East Coast national event. The ACNA/MAC leadership team agreed to support this endeavor as long as there is no cost involved. It was agreed that this might be of great interest to our membership and possibly attract new members.

Monthly Conference Calls by National:

National has started holding monthly conference calls with one representative of each chapter invited to participate. The purpose is to make the local chapters more aware of what National is doing as well as to share information between chapters.

Dan has been the ACNA/MAC representative. He gave a brief rundown on subjects covered. Such things as the proliferation of local message boards, the fact that National has not made a commitment to Audi World and questions like: “Where does the member’s $40 membership go?” (All fees go to National – not to chapters, unless on request.)

Location of Monthly GTGs:

Dan is of the opinion that changing the location of the monthly GTGs every quarter hasn’t worked. The officers decided that the business meetings will continue at Kildare’s, but that the monthly GTGs will return to Chili’s.

Audi License Plates:

Drew reported that some states now have Audi Club license plates. Drew agreed to look into requirements in Pennsylvania and report back to the board. It is thought that we must substantiate that we are a 501T3 non-profit organization and must guarantee sales of at least 300 license plates at a $25 premium fee per plate. Dan pointed out that Bob Brown has ACNA-MAC recognized by the IRS as a non-profit organization but that we still need to obtain the necessary documentation from National.

The next quarterly business meeting is scheduled for June 6, 2006.

The meeting was adjourned at 9:00.

________________________________
Andrea Holland
Secretary, ACNA/MAC

11/14/2005 ACNA/MAC Business Meeting Minutes

2006-03-07T14:40:00.000-05:00

ACNA/MAC Minutes
Quarterly Business Meeting
14 November 2005

The quarterly business meeting of the Audi Club North America/Mid Atlantic Chapter was called to order at 7:00 PM at the Rock Bottom Restaurant by President Dan Jackson.

Attendees: Dan Jackson, Alex Green, Andrea Holland, Carl Holland

A motion was made and seconded to waive the reading of the minutes of the last business meeting. The motion was passed.

Because Treasurer, Bob Brown was unable to attend the meeting, it was moved and seconded to waive the reading of the financial report. The motion was passed.

Old Business:

A brief review of the final half of 2005 was presented by Dan Jackson and discussed.

New Business:

Dan presented a schedule of event for the 2006 calendar year. A discussion was held and it was suggested that the late Fall Fun Run was too close to the Oktoberfest run. It was decided that the late Fall run should be kept on the calendar, but moved a bit later in the season.

Dan Jackson suggested that in 2006 the quarterly business meetings be changed to the 1st Tuesday of each quarter so as not to conflict with the NEPA monthly get-together which is held the 3rd Tuesday of each month.

With minor changes the 2006 Events Calendar was approved.

A discussion was held regarding the 2006 AMM2K6 at Carlisle. It was indicated that the hotels were rapidly filling up because of the Dickenson graduation and it was suggested that everyone be reminded to book soon. It was decided that there would be no shirt sales this year. Dan reported that all of the Audi contingents had combined to register as one “Audi Club.” This includes the ACNA/MAC, the NSU Enthusiasts USA, the DKW Club of America, the Audi 4000/CGT Club and the Ur-quattro preservation group. There will once again be a tent and a combined Audi barbeque on Saturday, May 20.

The next quarterly business meeting is scheduled for March 7, 2006.

The meeting was adjourned at 9:00.

________________________________
Andrea Holland
Secretary, ACNA/MAC

ACNA/MAC bylaws draft - for approval at 5/17/2005 ACNA/MAC annual/meeting

2005-05-08T07:54:00.000-04:00

ARTICLE I: Name and Records

1.1
Name: The name of the organization shall be the Audi Club North America/MidAtlantic Chapter (ACNA/MAC). Chapter (ACNA/MAC) a subordinate of the Audi Club North America (ACNA). In those usage situations where “/” is a restricted character, the name of the organization will be represented as Audi Club North America_MidAtlantic Chapter (ACNA_MAC).

1.2
Records: The records of this organization shall be kept at such place as shall be determined from time to time by the Executive Committee.

ARTICLE II: Powers and Purpose

2.1
Powers: ACNA/MAC shall be empowered to do all things and conduct all business, not for profit, necessary to carry out the general purpose of the organization as set forth in these bylaws.ACNA/MAC is organized exclusively as a not-for-profit organization under section 501 (c)(3) of the Internal Revenue Code and, therefore, its powers will be in accordance with this code and the laws of the Commonwealth of Pennsylvania governing non-profit organizations.
and agrees to: 1) conform to the articles and bylaws of ACNA; 2) allow ACNA to file all appropriate federal, state and local tax returns on behalf of ACNA/MAC at no cost to ACNA/MAC; 3) conduct and insure all driving events in conformity with ACNA policies.

2.2
Purpose: ACNA/MAC and its members are pledged to the furtherance and promotion of the enjoyment, goodwill and fellowship engendered by owning an Audi. Specifically, this includes, but is not limited to:
To enhance the Audi ownership experience for our members by teaching driver/safety education.
The engagement in such social and other events or activities as may be agreeable to the membership.
The maintenance of the highest standards of operation and performance of the marque by sharing and exchanging technical and mechanical information.
The establishment and maintenance of mutually beneficial relationships with Audi dealers and service sources so that the marque will prosper and continue to maintain its unique position.
The interchange of ideas and suggestions with other Audi Club North America chapters with such cooperation as may be desirable by the membership.
The establishment of such mutually cooperative relationships with other sports car clubs as may be desirable.

At no time, will the ACNA/MAC conduct charitable gaming, or use professional fundraisers.

ARTICLE III: Membership, Dues and Privileges

3.1
Definitions: An “Audi” automobile is defined as an automobile manufactured by Audi AG.
3.2
Active Member: Active membership shall be restricted to owners, co-owners, lessees or co-lessees of Audi automobiles who are 18 years of age or older and are members in good standing of the Audi Club North America (ACNA), and to other persons described in Section 3.3 below.
If an active member sells or transfers ownership of his or her Audi and does not replace it with another Audi, he or she becomes an Associate Member for the remainder of the membership term purchased.
Dues for active members are paid annually to ACNA.
3.3
Family Member: A person, 18 years of age or older named by an active member at the time of joining. The family member must have the same residence as the active member.
3.4
Associate Member: A person 18 years of age or older who does not own or lease an Audi but has an interest in Audis.
Dues for Associate Members are paid annually to ACNA and will be equal to the annual dues paid by Active Members to ACNA.
3.5
Membership Year: Membership will commence upon payment of dues and continue for the term purchased.
3.6
Privileges and Voting Rights: Active Members and Associate Members in good standing will be entitled to all privileges of ACNA/MAC; however, only Active Members can vote for officers or hold elected office. An Associate Member cannot vote for officers, hold elective office nor designate a family member to membership.
3.7
Suspension and Expulsion: Any member may be suspended by a ¾ vote of the Executive Committee for any action adverse to the general purpose or best interests of ACNA/MAC. Upon written notice of such suspension, the suspended member shall be afforded reasonable opportunity to be heard in person, concerning the alleged misconduct, by the Executive Committee or by a committee or designee appointed by it for the purpose. The Executive Committee may thereafter continue the suspension, expel the member or take whatever action it deems appropriate. This decision shall be final.

ARTICLE IV: MEETINGS

4.1
Meeting Place: Meetings shall be held at such locations as are determined from time to time by the Executive Committee.
4.2
Annual Meeting: There will be an Annual Meeting of the membership each year, on a date set by the Executive Committee, for the purpose of receiving the annual reports of the officers, directors and committees and the transaction of other business, to include but not be limited to, the election of officers.
The Executive Committee shall designate the location of the meeting.
The date, time and location of the meeting shall be announced on the ACNA/MAC web site, in the annual ACNA/MAC calendar and by Email at least 30 days in advance.
The members present and entitled to vote for officers will constitute a quorum.
A majority vote of the members present and entitled to vote will be sufficient to transact any business.
4.3
Executive Committee Meetings: The Executive Committee shall hold regular meetings at times and locations determined by it, and posted on the ACNA/MAC web site.
4.4
Business Meetings: Business Meetings of the Board of Directors and invited Committee Chairpersons will be held quarterly at times and locations determined by the Executive Committee and posted on the ACNA/MAC web site and in the ACNA/MAC annual calendar.
All ACNA/MAC members may attend any Business Meeting to observe the proceedings as well as to ask questions and make suggestions/recommendations to the Executive Committee and/or the Board of Directors.
ARTICLE V: Officers and Directors

5.1
Officers: The officers of ACNA/MAC and their duties will be as set forth in these bylaws.
Officers will be elected by the Board of Directors at the Annual Meeting to serve for terms as prescribed in ARTICLE V, Section 5.6 of these bylaws.
Only Active Members, as described in ARTICLE III, Sections 3.2 and 3.3 of these bylaws, may hold elective office.
Any vacancies occurring during an officer’s term will be filled by appointment. This appointment will be made by the President at the direction of a majority vote of the remaining members of the Executive Committee.
5.2
President: The President shall be the Chief Executive Officer of ACNA/MAC and shall be responsible for the general supervision, direction and management of the affairs of ACNA/MAC.
The President may execute on behalf of ACNA/MAC all contracts, deeds, conveyances and other instruments, which may be required or authorized by the Executive Committee for the proper and necessary transaction of the business of ACNA/MAC.
The President shall preside at all meetings of the Executive Committee and Board of Directors.
The President shall be an ex-officio member of all standing committees.
5.3
Vice President: The Vice President will assist the President in the performance of his duties or perform these duties in the absence or disability of the President.
Actions taken by the Vice President on behalf of ACNA/MAC, whenever the President is unable to serve, will have the same force and effect as if the President executed them.
The Vice President will perform such other duties as may be assigned from time to time by the Executive Committee.
5.4
Secretary: The Secretary will keep accurate minutes of all meetings of the Executive Committee and shall be the custodian of the records, documents and papers of ACNA/MAC.
The Secretary will have and may exercise other powers and duties pertaining to law, regulation or practice of this office or imposed by these bylaws.
The Secretary will perform such other duties as may be assigned from time to time by the Executive Committee.
5.5
Treasurer: The Treasurer will be responsible for maintaining accurate financial records for ACNA/MAC and for safeguarding ACNA/MAC assets.
The Treasurer will present a report of ACNA/MAC’s financial transactions and status at the Annual Meeting and from time to time will make other reports to the Executive Committee, Board of Directors or membership as requested by the President or Executive Committee.
The Treasurer will be responsible for the timely filing of required federal, state and local tax returns.
The Treasurer will regulate the investment of ACNA/MAC funds.
The Treasurer will perform such other duties as may be assigned from time to time by the Executive Committee.
5.6
Tenure: Officers of ACNA/MAC, as set for in these bylaws, will be elected by the Board of Directors to serve for terms of two (2) years, or until their successors are chosen, in a staggered manner, so that only two (2) of the four (4) officers will be elected in one year.
The President and Secretary will stand for election in one year and the Vice President and Treasure will stand for election in the following year, on an on-going basis.
No person may hold more than one office at the same time.
No officer shall serve in the same office more than two consecutive terms.
Any officer may be removed at any time with or without cause by a ¾ vote of the Executive Committee.
5.7
Additional Powers: Any officer of ACNA/MAC, in addition to the powers conferred upon him or her by these bylaws, will have such powers and perform such additional duties as may be prescribed by the Executive Committee.
5.8
Directors: Directors of ACNA/MAC will be elected by the membership at the annual meeting to serve two-year terms and will perform the specific duties assigned by the Executive Committee as related to the individual areas or functions that they were appointed to serve.
There will be a minimum of five (5) and a maximum of nine (9) Directors elected and serving at any given time.
Directors will attend and participate in the Quarterly Business Meetings of ACNA/MAC.
Directors will advise and make recommendations to the Executive Committee.
Directors will perform such other duties as may be assigned form time to time by the Executive Committee.
5.9
Board of Directors: The four officers and the remaining directors will constitute the Board of Directors of ACNA/MAC.

ARTICLE VI: Election of Directors and Officers

6.1
Election Committee: The Executive Committee will appoint an Election Committee three (3) months prior to the Annual Meeting. This committee will be made up of active members and be charged with the responsibility of nominating candidates to fill the director positions that are up for election that year.
The Election Committee will appoint a Chairperson who will have responsibility to report to the Executive Committee.
The Election Committee will present its list of candidates, along with biographies, to the Executive Committee for inclusion on the ACNA/MAC web site as well as in an Email announcing the Annual Meeting one (1) month prior to the meeting date.
The Election Committee will be responsible for conducting the election, tabulating the votes and reporting the results to the Executive Committee.
6.2
Conduct of Election: Elections will take place at the Annual Meeting and be presided over by the Chairperson of the Election Committee.
At the time of elections, the Chairperson of the Election Committee will present the candidates for director and open the floor to discussions and comments.
After discussion and comment, the floor will be opened for the nomination of additional candidates for directors.
When the nominations have been closed, the Election Committee will pass out ballots and then collect them upon completion.
6.3
Results of Election: Before the close of the Annual Meeting, the Election Committee will tally the votes and report the results to the Executive Committee.
After having confirmed that each voting member was an active member in good standing, the results will be declared official and announced to the membership present.
The results of the election will be posted on the ACNA/MAC web site.
Newly elected directors will assume their positions following the close of the Annual Meeting at which they were elected.
6.4
Election of Officers: Immediately following the Annual Meeting, a special Board of Directors meeting will be held for the express purpose of electing the two (2) officers that are due to be elected that year. The Directors will elect these officers to serve as stipulated in ARTICLE V, Section 5.6 of these bylaws.

ARTICLE VII: Executive Committee

7.1
The Executive Committee: The Executive Committee will consist of the four (4) officers of ACNA/MAC and shall manage the property, activities and concerns of ACNA/MAC.
The Executive Committee will have powers, not limited to but including, the power to appoint and direct agents and committees; to grant general or limited authority to directors, committee members or members at large; to make, execute and deliver contracts and other instruments and documents in the name of and on behalf of ACNA/MAC.
The Executive Committee may exercise all the powers of the ACNA/MAC and do all lawful acts, which are not reserved for the members, by law or by the bylaws of ACNA/MAC.
The Executive Committee will interpret the bylaws.
7.2
Quorum: Three (3) members of the Executive Committee will constitute a quorum at any Executive Committee meeting.
A vote of the majority of members present at any such meeting where a quorum is present will constitute an act of the Executive Committee.
In the absence of a quorum, the President may adjourn any meeting until a quorum is present.
7.3
Presiding Officer: The President will preside at all meetings of the Executive Committee. In the absence of the President, the Vice President shall preside.
7.4
Resignation: Any officer may resign at any time by oral tender of resignation at any of the Executive Committee meetings, or by such tender to the President, or by giving written notice thereof to the President.
Any resignation will be effective immediately unless a date is specified for it to take effect.
Any vacancy on the Executive Committee will be filled by appointment. This appointment will be made by the President at the direction of a majority vote of the remaining members of the Executive Committee and will stand for the remainder of the officer’s elected term.

ARTICLE VIII: Committees

8.1
Committees: From time to time, committees may be established by specified resolutions adopted by a majority of the members of the Executive Committee.
A. Each such committee will be established for a specific purpose and for a specific duration of time and have such duties and responsibilities as are granted or delegated by the Executive Committee.
8.2
Chairperson: The chairperson of each committee will be appointed by the President at the direction of a majority vote of the Executive Committee.
A. The chairperson will be responsible for filling the membership of the committee either by accepting volunteers or appointing members.
8.3
Meetings and Voting: Meetings of any committee may be held at any time and place as are announced by the committee chairperson.
Special meetings of any committee may also be called by the President of ACNA/MAC on at least five (5) days prior notice by Email, telephone or in person.
The presence of a majority of the membership of any committee will constitute a quorum at any meeting.
A majority vote of the members of a committee shall be sufficient for the transaction of the business of such committee.
Committee actions, except those of the Executive Committee, are not binding until approved by the Executive Committee.

ARTICLE IX: Indemnification

9.1
Indemnification of Officers and Directors: To the full extent permitted by any applicable law, ACNA/MAC shall indemnify each person made or threatened to be made party to any threatened, pending or completed civil, criminal, or administrative claim, litigation, arbitration or investigative proceeding including a proceeding by or in the right of ACNA/MAC, by reason of the present or former capacity of such person as an officer, director, committee member or employee of ACNA/MAC against judgments, penalties, fines, settlements and reasonable attorneys’ fees and disbursements incurred by the person in connection with the proceeding.
A. Indemnification shall continue as to a person who has ceased to be an officer, director, committee member or employee will inure to the benefit of heirs, executors and administers of such person.
B. Any indemnification realized other than under this section will apply as a credit against any indemnification provided under this section.
9.2
Insurance: ACNA/MAC may, to the full extent permitted by applicable law, from time to time purchase and maintain insurance on behalf of any person who is or was an officer, director, committee member or employee of ACNA/MAC against any liability asserted against such person and incurred by such person in any such capacity.

ARTICLE X: Financial

10.1
Fiscal Year: The fiscal year of ACNA/MAC will begin on January 1 and end on the succeeding December 31.
10.2
Deposit of Funds: All funds of ACNA/MAC will be deposited from time to time to the credit of this organization in federally insured banks, trust companies or other depositories as the Executive Committee may approve or designate upon the recommendation of the Treasurer.
A. All such funds will be withdrawn only in the manner or manners authorized by the Executive Committee.
10.3
Use of Funds: No part of the funds of ACNA/MAC will inure to the benefit of, or be distributed to its officers, directors, members or other private persons, except that the organization will be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in ARTICLE II, section 2.2 of these bylaws.
10.4
Financial Orders: The Treasurer and two other officers will be authorized to sign checks and other orders for the payment of monies in the name of ACNA/MAC; however, all such checks and orders will require one signers.
10.5
Authority to Borrow or Encumber Assets: No officer, director, agent or employee of ACNA/MAC will have any power or authority to borrow money, execute an operating or capital lease on its behalf, to pledge its credit or to mortgage or pledge its real or personal property except within the scope of the authority delegated by resolutions adopted from time to time by the Executive Committee.
A. Authority may be given by the Executive Committee for any such purposes and may be general or limited to specific instances.

ARTICLE XI: Miscellaneous

11.1
All powers, authorities, duties, procedures and activities not specifically mandated by these bylaws will be left to the discretion of the Executive Committee.

ARTICLE XII: Amendment of Bylaws

12.1
Proposed Amendments: The Executive Committee, a bylaws committee appointed by the Executive Committee or a consortium of fifty (50) active members may propose amendments to these bylaws.
A. Amendments proposed by the active members must be submitted to the Secretary in writing and must be signed by each of the active members requesting the amendment.
12.2
Notice of Proposed Amendment(s): The notice of any proposed amendment(s) to these bylaws must be posted on the web site one (1) month before the Annual Meeting and included in the Email announcement of the Annual Meeting.
12.3
Amendment Procedure: These bylaws may be amended by a majority vote of the active members present at the Annual Meeting.

2/15/05 ACNA/MAC Business/Meeting

2005-03-06T16:05:00.000-05:00

Audi Club North AmericaMidAtlantic ChapterFebruary 15, 2005 Business/Meeting Notes

Attendees:
Daniel (Dan) Jackson
David Stone
Robert (Bob) Brown
Alex Green
Carl Holland
Andrea Holland
Victoria (Vickie) Owen

Item 1: ACNA/MAC Chapter Structure - ACNA/MAC is a non-profit, 100% volunteer Audi enthusiast chapter of the ACNA.- ACNA membership fees (appox $40 annually) are sent directly to national (and not the Chapter) and the Chapter, from time-to-time obtains financing for Chapter endeavors by requesting disbursements from national.

- ACNA membership fees cover the quattro quarterly, insurance, Chapter disbursements and paid staff at national.

- Currently there is appox $600 in the ACNA/MAC checking account which was sourced from the local Chapter membership fees, which were discontinued in June 2003 and sponsorship support in 2004.

Item 2: It was put forward and agreed upon: - That new Chapter officers be put in place effective at the business/meeting. The officers effective 2/15/05 include:

--- President: Dan Jackson
--- Vice President: Alex Green
--- Treasurer: Bob Brown
--- Secretary: Andrea Holland

- That these Chapter officers would be temporary until the May 2005 Business/Meeting at which time formal nominations and voting at the May 2005 meeting for Chapter officers as well as a Chapter board made up of officers, regional representatives and functional representative be conducted.

- That the future officer and board members would be nominated (self or otherwise) and voted in on a staggered basis to ensure Chapter continuity as well as prevent repeated officer elections.

- That the Chapter Charter would be updated and voted on at the May 2005 business/meeting. Carl Holland agreed to lead this endeavor and review it with the attendees of the business/meeting over the next couple of months in preparation for its review and approval at the May 2005 business/meeting.

- That the management of the current Chapter checking account would be transitioned from its current arrangement to Bob Brown.

Item 3: It was further put forward and agreed upon:

- That the working event calendar is supported by the Chapter including (subject to change):

3/1 Opt-in List
3/13 River Road quattro/qruise
4/17 Hawk’s Nest Road/Cruise* (tentative)
4/30 Mt Gretna Road Rally
5/15 Reading Ferrari G2G
5/20 Virtual Audi Museum
6/8 Drag/Day
6/18 Lehigh Valley Concours* (tentative)
6/18 Winner Audi Tech/Session
8/1 Miata Club Track Event
8/21 Summer Fun/Run
9/10 Radnor Hunt Concours
11/3 Late Fall Road/Cruise

- That the Chapter understands and supports that Drew Nurenberg and Dan Jackson are spending their own money to obtain Audi related posters (and possibly t-shirts) to sell at the Carlisle event in May 2005 and that they will be reimbursed for their direct costs and that any money left over would be donated to the Chapter. It was also made clear if there was any shortfall, the Chapter would not be responsible nor would the Chapter be able to lay claim to any unsold merchandise.

- That the Chapter's participation in the Mt Gretna Road Rally (as well as the Radnor Concours) was one of 'sponsorship' and not as organizer.

- That transition to the google e-list was slower than anticipated and that dual messaging (direct e-mail and e-list) would continue until 5/1/05 at which time the e-list will be the primary way to communicate with Chapter members.

Item 4: Discussion regarding membership and participation in Chapter events was inconclusive but worthy of additional thought and possible direction.

Item 5: It was agreed to by all attendees that the Chapter's organizers be as open, forthcoming and transparent regarding Chapter workings as possible in spirit and in deed.

Conclusion: Next ACNA/MAC business/meeting is set for mid-May 2005 (May 17, 2005 actually)

Signed: Dan Jackson, Alex Green, Bob Brown, Andrea Holland

How to join!

2005-01-08T08:16:00.000-05:00

The Audi Club North America MidAtlantic Chapter (ACNA/MAC) is one of more than 20 chapters of the ACNA. The ACNA/MAC represents members from the central, northern and eastern part of the state of Pennsylvania. Note that members in the western part are included in the Ohio Valley Chapter (ACNA/OVC).

To join the ACNA/MAC, all you need to do is join the ACNA which you can do at www.audiclubna.org. They will then assign you to a specific ACNA chapter. On the membership form, where it asks you how you heard about the ACNA, be sure to enter "jackson 13496" which will enable us to track how well we're doing in getting the word out about the ACNA.

At the same time, you can join the ACNA/MAC e-list. This is one of the several ways we provide news and updates regarding events, etc. To get more information on the e-list, click here!

Welcome to the Audi Club North America!

Dan Jackson
danjackson@audiclubna.org

ACNA/MAC e-list

2004-12-14T13:53:00.000-05:00

Effective March 1, 2005, the ACNA/MAC will be using an 'opt-in' e-list as it's primary way to email members information regarding ACNA/MAC news and events.

We decided to take this approach for several reasons:

1) Member's email id's frequently change.
2) The email id's which were provided to ACNA at time of joining are frequently incomplete or inaccurate.
3) Many members did not provide email id's when they joined.
4) Many members do not update their email id's.

This approach also ensures that members can update their email id's when they change.

After extensive research into various list servers, we selected google because of its combination of security features, limited advertising and overall usefulness. Note that all google terms and conditions apply.

When you join the ACNA/MAC e-list, you will need to provide some group sign-in information as well as select your privacy features and how you want to receive emails. As an added level of screening, joining the list is reviewed.

If you are interested in the latest news about the ACNA/MAC, we encourage you to join the e-list as soon as possible so that you don't missing anything. Of course, you might receive duplicate emails until 3/1/05... please accept our apologies in advance!

If you would now like to join the e-list, return to the ACNA/MAC homepage by clicking here ACNA/MAC Homepage and utilize the subscription box.

If you have any questions or concerns, send me an email - danjackson@audiclubna.org.

I

Event Descriptions - autoxross

2004-10-25T13:25:00.000-04:00

MidAtlantic Chapter Autocross (or Autoxross as we call it!)

Members of the MidAtlantic Chapter of the Audi Club of North America (MAC/ACNA) Chapter have a wide range of interests. There is literally something for everyone! From social GTG's to Driver Safety Schools to autocross events.

Autoxross events for the MAC/ACNA are usually with established autocross programs (usually with the SCCA). In this way, MAC/ACNA members can have fun without a lot of organizational work.

If you are interested in Autoxross or even just curious, then contact Tom Elliott at tom_elliott@comcast.net and let him know. Tom and a couple of others are working to set up some events for the MAC/ACNA with established autocross event organizers and he'll be glad to include you!

So here's your chance to "join in"! Get in touch with Tom and enjoy yourself!

Event Descriptions - ACNA Driver Safety Schools

2004-10-25T13:19:00.000-04:00

First of all, Audi Club North America (ACNA) Driver Safety Schools are NOT RACING schools!

So what is it? It's a chance to drive your Audi in a fun, safe, learning environment, on some of the best tracks in the country. It's a chance to learn more about yourself, your driving skills, and your car. It's even a chance to meet and socialize with a diverse group of people who really enjoy their cars.

Overall Approach

First time students at driver safety schools run by the ACNA will spend the morning of the first day in a short classroom session and several driving exercises. The class and exercises are designed to enhance car control skills and knowledge of your car. The remaining time in the two day event is spent in lapping sessions on the track. Students get to drive the track at the speeds they are comfortable with during 20 minute sessions with an instructor riding along. This provides an excellent opportunity to apply, and practice, the skills learned.

Classroom

The classroom session covers many of the basic concepts that provide a foundation for the driving skills taught in the exercises. Some of the many topics covered would include, car prep, driving position, attitude, vision, weight transfer, tire adhesion and cornering techniques. The details of club and local track rules for the lapping sessions are also covered in the classroom.

Driving Exercises

During all driving exercises the students drive their own Audi's and are coached by club instructors after each pass through the exercise. This provides helpful input to ensure the students gets the most out of the experience, while maintaining a safe environment. Helmets and seatbelts are required during all driving exercises and lapping.

Slalom

The slalom course is where the student can get a feel for their car's weight transfer during cornering. This is also an excellent chance to develop steering inputs that are smooth yet sufficiently assertive for higher speed cornering.

Braking

The braking exercise gives students a chance to see how their car handles under hard braking. In this exercise the car is brought up to highway speed and then stopped as quickly as possible in a target area, roughly the size of a parking space. This is designed to give the student a better feel for the stopping ability of their car. Most new cars are equipped with anti-lock brakes, so many students get their first experience with this feature on dry pavement. Threshold braking techniques (talked about in the classroom session) can also be practiced in this exercise, especially on cars without anti-lock brake systems.

Lane Toss

The lane toss exercise is, for many, the most challenging and for some the most fun. This exercise is designed to mimic an accident avoidance situation. The students drive down a single lane at normal street speeds of around 30 mph. This lane is lined with traffic cones on either side. Holding the 30 mph speed, the car approaches 3 lanes (also delineated by traffic cones) with one lane straight ahead, and one on either side. At the end of each of the 3 lanes is a traffic signal light with all lights green. As the car approaches a short section where there are no cones separating the lanes, 2 of the 3 lights go red. At this point the driver must make a decisive move to change to the lane with the green light, and then stop the car. This exercise emphasizes the importance of vision and assertive steering inputs, as well as getting the turning operation done before using the brakes.
Other exercises for teaching more advanced techniques are also used as the drivers skill and experience levels dictate.

Lapping

Running laps on the track makes up the rest of the 'seat-time' at the events. Run groups are established to allow students to run laps with other drivers of similar experience. Novice students always have an instructor in the car during lapping sessions until the student and the instructor (and a second instructor) are ready for the student to solo on that track. Passing is only allowed on straight sections of the course, and under controlled circumstances, making for a very safe environment. Lapping on these tracks provides a great opportunity to safely learn advanced driving techniques and explore the capabilities of both car and driver.

Conclusion

We hope that this brief description of the ACNA's Driver Safety School has convinced you that these events are fun, interesting and a worthwhile investment in getting the most out of your Audi ownership experience. The full schedule of ACNA Driver Safety Schools is available through links on the MAC/ACNA's Events page.

Event Descriptions - Get Togethers (GTG)...

2004-10-25T13:14:00.000-04:00

MidAtlantic Chapter of the Audi Club of North America (MAC/ACNA) Chapter activities are numerous and varied. They provide a wealth of opportunities to explore various facets of the Audi ownership experience - from Technology and Performance to Community and Lifestyle. While it is impossible to describe all of the experiences membership in the ACNA provides, here are some of the highlights…

Technical Education & DIY Open Garage Sessions: Technical sessions are way to learn about your car and work on it yourself in a fun and social atmosphere. Usually, the event is held at a sponsor's location - Audi dealer, Aftermarket shop, etc. They open their service area/bays for a day on a weekend or weeknight at no charge to members.

The sponsor's Technicians are present to advise and provide assistance if you elect to use the facilities to work on your car. Lifts and special tools are also available. This is a good opportunity to complete some basic maintenance on your car or install those after-market accessories, which you bought with your ACNA discount!

Everyone is welcome to attend to learn about Audi's, socialize, and "kick tires" with fellow enthusiasts. Refreshments are usually provided as well.

Driving Safety Schools and Safety Seminars: Our members have a wide range of experience when it comes to driving. However, we all want to improve our skills so as to drive more safely whether we are weekend racers or suburban commuters. ACNA's Driving Schools and Safety Seminars cater to all skill levels from beginner to expert. The Driving School and Safety Seminars are held throughout North America in order to give ACNA members, lots of opportunities to participate.

ACNA Driving Safety Schools and Safety Seminar students are assigned to groups based on their level of experience. This enables students to feel comfortable as they learn new skills in their Audi. The ACNA Driving School and Safety Seminar consists of introductory classroom instruction followed by driving sessions. Groups of cars driven by students of similar skills take to the track at scheduled times accompanied with experienced instructors familiar with the capabilities of our Audi's.

These events are not only a real opportunity to hone your driving skills but also a wonderful opportunity to get to know your fellow enthusiasts both on the track and at the associated social functions, often hosted by our sponsors. It is quite common for non-students to join in as well!
Social Events: Social events include a variety of activities such as fun/runs, rallies, GTG's, Autoxrosses and more!

Fun runs are great drives in the countryside with fellow enthusiasts. The group meets at a convenient 'meet point' followed by a day of fun driving over a scenic route selected by the organizers that enables the drivers and passengers alike to enjoy their Audi's (and other types of cars are welcomed as well!). The route may include scenic landmarks, historic sites or the route may have a special theme. Stops for meals and to enjoy one another are usually included. There are many variations to these events, which is big part of the fun.

Other events throughout the year may include barbecues, go-karting, new model introductions, GTG's, Autoxrosses, visits to car shows and anything else our members would like to do.

Conclusion: The MAC/ACNA Events section has the latest on events taking place in the Chapter as well as what may be of interest in neighboring Chapters. It also provides calendar and logistics information.

It's all about fun, so now that you have joined - join in!

New Member Orientation!

2004-10-22T11:09:00.000-04:00

Welcome to the MidAtlantic Chapter of the Audi Club North America (MAC/ACNA). This simple guide is designed to enable you to quickly and easily learn how to use the unique and valuable benefits of your MAC/ACNA membership.

Chapters:

Participation in a regional Chapter is one of the best ways to get the most out of your new ACNA membership – in this case, the MidAtlantic Chapter.

Each Chapter – and there are now 22 ACNA Chapters throughout North America – has a variety of activities designed to reflect the interests of its membership. The Chapters enable you to join fellow Audi enthusiasts in a range of social, technical and performance activities. And as we all know, Audi owners are some of the most congenial folks around!

You might like to give some thought as to what activities you would like to take advantage of. Are you a driving enthusiast? Do you like to organize and run things? Would you like to meet others who have made modifications to their Audi? Would you like to participate in technical sessions regarding the features and capabilities of your Audi? Do you like to do things for charity?

The best approach is to review this website of the MidAtlantic Chapter to get an idea of whom to contact and when events might be scheduled. Every Chapter heartily welcomes new members. With membership in the MAC/ACNA, there is something for everybody, so, don’t wait! Explore ‘your’ website and see what interests you.

Web:

Your membership in MAC/ACNA gives you unique and unparalleled access to a wealth of information regarding Audi and Audi automobiles. In addition to loads of technical and feature information provided through the ACNA quattro quarterly magazine, MAC/ACNA members also have exclusive access to the "Members Only" section of the ACNA website. The ACNA Members Only website provides you with access to technical information, a message board for conversations with fellow ACNA members, a classified section as well as ACNA member profiles so that you can meet others who have your same interests.

Sign-up for the ACNA Members Only website, requires registration (it is exclusive after all!). To obtain access (usually within 48 hours) simply email Shelley Rummel (shelly@audiclubna.org) and provide your name, address, city, state and zip, along with your ACNA membership number and membership expiration date. The sooner you sign up, the sooner you can take advantage of this valuable ACNA membership feature.

Discounts:

Your membership in the MAC/ACNA enables you to take advantage of the discounts offered by national sponsors (for example – Ronal) as well as advertisers in ACNA’s exclusive magazine, quattro quarterly. In addition, the ACNA Members Only website shows the latest suppliers offering exclusive ACNA membership discounts.

The discounts that are offered do vary from time to time but in our Winter 2004 edition of quattro quarterly, we had 19 aftermarket suppliers offering ACNA members discounts ranging from 5% - 20%. Using these discounts even once may be more than enough to offset the cost of your ACNA membership for a year. A real value. These discounts reflect the commitment and value of ACNA membership.

To take advantage of these exclusive ACNA membership discounts, simply contact the qualified supplier and let them know that you are an ACNA member along with your ACNA membership number for verification. It’s as simple as that.

Events:

Your membership in the MAC/ACNA offers you the unique opportunity to participate in a wide range of events … from Driving Schools to Fun Runs to Auto Shows. You are welcome to participate as little or as much as you would like but it’s clear that the more you participate, the more you’ll appreciate your ACNA membership. Some events originate within the MidAtlantic Chapter. Others events are offered on a national basis or by other Chapters in the region. Every ACNA member is welcome to participate.

The national events are generally the extremely popular Driver Safety and Education Schools. As a new member, you may have some misconceptions of these Driving Schools and might be nervous about participating or think that it would be too expensive. Nothing is further from the truth!

While these events are geared for a wide range of driving experience, they are designed to welcome novices who are interested in not only having a lot of fun, but also learning how to get more out of the performance and safety features of their Audi. Keep in mind, that everything about the ACNA is unique including the congenial and welcoming attitude of fellow ACNA members at these events. Through ACNA’s unique arrangements, ACNA is able to offer these wonderful events at very reasonable prices.

The Chapter events, in addition to Chapter led Driving Schools, also include a variety of other activities such as seasonal "fun runs", runs-for-charity, auto-crosses, Chapter visits to auto shows, tech sessions at a local dealer or aftermarket supplier as well as social events such as dinners and picnics. The one thing common with all of the events is that they reflect the warm and friendly attitude of your fellow MAC/ACNA members.

As you are now an MAC/ACNA member, you may want to consider bringing a fellow Audi owner friend with you! (In fact, bring a friend who is willing to join ACNA, as these events are exclusive to ACNA membership and your friend can usually join the ACNA on the spot! Even better, have them sign up ahead of time.)

Volunteer:

Membership in the MAC/ACNA offers all sorts of opportunities for its members – beyond sharing in the enjoyment of our Audi automobiles. Are you an individual who "never follows"? Would you like to do more than simply participate in the events and activities of the club? Would you like to lend a hand or even lead things?

The MAC/ACNA has all sorts of areas of participation. In particular, the MAC/ACNA welcomes individuals who are interested in supporting and organizing the ‘mechanics’ of running a high performance Chapter such as meeting coordination, event scheduling, sponsorship development with dealers and aftermarket suppliers, public relations, charity support and even membership drives. One of the easiest ways to feel comfortable about ‘joining in’ is doing things that you are comfortable with. So, feel free to use the skills that you have developed at work or home to help the MAC/ACNA to continue to grow!

To volunteer, simply navigate to the "Volunteers" section of this section.

Conclusion:

The sole purpose of the MAC/ACNA is to offer its members the unique fellowship of other Audi owners. The club is a warm reflection of its congenial members – such as you. Welcome to the Mid-Atlantic Chapter of the Audi Club of North America.

Now that you’ve joined - Join in!

Member Services!

2004-10-22T10:58:00.000-04:00

Welcome to the Member Services section of the MidAtlantic Chapter of the Audi Club of North America (MAC/ACNA) site. Think of this as the administrative portion of the MAC/ACNA. From here you can join/renew your membership in the ACNA, submit a change of address, secure your MAC/PCC and ACNA sites passwords, and review Chapter Board Meeting notes.

Membership Administration:

New Membership:

Membership in the MAC/ACNA is handled through the ACNA National office. If you would like to join the MAC/ACNA, then simply click here: www.audiclubna.org

If you would rather join over the phone then call (262) 567-5476 (Visa/MC Accepted)

Membership Renewal:

Call (262) 567-5476 (Visa/MC Accepted)

Change Address or Email ID:

Call (262) 567-5476

Forum Access (signup and passwords)

Just as folks live in lots of different neighborhoods, there are lots of different Audi enthusiast communities. This enables Audi lovers with common interests to join together. There are regional, national and Special Interest forums...something for everyone. We suggest that you explore the various forums and find the one that you are comfortable with and get the most out of. The following are some of the more common forums. Join in!

(Please note that the forums are not the best place to raise a question or concern about your membership, volunteering or other admistrative activities. Please feel free to contact one of the MAC/ACNA officers or the National office at (262) 567-5476 if you have a particular concern.)

The ACNA has a discussion board which you are welcome to join. You need to send an email to obtain your Login and Password to access more of the national site then just the forums. To obtain the latest information regarding ACNA forums, simply navigate to the ACNA website by clicking here ---> www.audiclubna.org

There are forums (and events) managed by clubs or groups which are "affiliated" with the ACNA such as TT East and TT West, (we call them "Alliance Groups") but they are not Chapters of the ACNA. This means that we have a number of members in common, share event information and work together. We do so because of our love for our Audi's!

(Fine Print: It is important to keep in mind that there are specific membership requirements to participate in ACNA events and that other Clubs may have different requirements. You need to check to see if your ACNA membership applies for these Clubs' activities. )

There are many more sites as well. Some focus on earlier Audi models such as Audi Coupes (The Potomac Chesapeake Chapter runs a Special Interest Group (SIG) for Audi Coupes!). Others focus on making modifications. The important thing is to find one that works for you. So explore all these communities! Join in!

Volunteer!

2004-10-22T10:51:00.000-04:00

Here at the MidAtlantic Chapter of the Audi Club of North America (MAC/ACNA), we're always looking for individuals or groups who are interested in running tech sessions, fun runs and other social events. But from time to time, we need help in other areas as well.

Do you have a background in Human Resources?
Do you have expertise in Direct Mail?
Do you enjoy meeting new people?
Are you a writer with an interest in technology and/or performance?
Do you have a marketing background?

We recognize that Audi Club members come from a wide variety of backgrounds and experiences. Part of being a member of the Audi ‘Community’ is being able to create and do things that are rewarding to you and your fellow MAC/ACNA members.

If you are a student, a retiree, you’re working full-time/part-time or in-between jobs, we invite you to join in and participate in the MidAtlantic Chapter.

We’re looking for members with skills, interest and abilities in a number of areas:

These include:

- Human Resources experience to help recruit volunteers.
- Direct Marketing experience to help the Chapter reach out to its existing members (and potential members!) more effectively.
- Dealership/Distribution management experience to help the Chapter work effectively with its key sponsors and partners.

Here’s more!

- Writers to create articles that would appeal to our Chapter members.
- Event Planners to ensure that our Chapter events are well coordinated and run smoothly.
- Market researchers to survey the Chapter’s members to ensure we’re meeting their needs.

If any of these sound interesting to you and you feel that you can give your Chapter a small amount of time to help (as well as team with a great group of like-minded members!) then contact me at your earliest convenience. If you have other skills or abilities that you would like contribute, let us know!

We look forward to hearing from you. Join in!

Thanks!