Madisonville City Council - Agendas / Minutes

2009-12-18T09:13:00.000-08:00

REGULAR COUNCIL MEETING DECEMBER 14, 2009

2009-12-16T14:33:00.000-08:00

MINUTES COUNCIL MEETING NOVEMBER 9, 2009

2009-12-16T14:31:00.000-08:00

REGULAR CITY COUNCIL MEETING pg 1
November 9, 2009
MINUTES

The Madisonville City Council met in a regular meeting on November 9, 2009 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas

Meeting called to order at 6:00 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem-absent
Donald Myrick-Council Member-absent
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
John Bankhead-City Attorney
Rosa Barrera- City Secretary

I. MEETING CALLED TO ORDER: 6:00 P.M.
II. INVOCATION – Fred Randle
III. PLEDGES

IV. CITIZENS COMMENTS: This is an opportunity for citizens to address the City Council concerning an issue of community interest that is not on the agenda. Comments on a specific agenda item must be made when the agenda item comes before the Council. The Mayor may place a 3 minute time limit on all comments. Any deliberation of an issue raised during Citizens Comments is limited to a proposal to place it on the agenda at a later meeting.
***None**

V. Updates, Presentations and Recognitions
• Madisonville EDC – John Hardy, president
• Madisonville Chamber of Commerce – Sharon Phelps
• Recognition of City Employees Relating to the 8th Mushroom Festival
• Report from council appointed committee for the hiring of Chamber and
Tourism Director
***Discussion only on all the above items

Pg 2 11/09/09

VI. Consent Agenda;

1. Approval of the minutes as written for the October 13, 2009
***Motion was made by Debra Drake to approve the minutes with some corrections
made by Mayor Don Dean. Seconded by Lois Brown all voting aye, motion carried
2. Approval of Accounts Payable as written for the previous month:
***Motion was made by Lois Brown to approve the Accounts Payable as written
Seconded by Terri Creel, all voting aye motion carried
3. Approval of Accounts Payable for Drakes Service for the previous month:
Council Member Drake shall abstain from all discussions and from voting on this matter.
***to continue this item

VII. OLD BUSINESS: The City Council will discuss and take actions on the following
Agenda Items:

1. Remove from the table the request of the Madisonville Volunteer Fire
Department to amend their Bylaws
***Motion was made by Terri Creel to remove from table, Seconded by Debra Drake
all voting aye, motion carried
• Discussion and action regarding an amendment to the Madisonville Volunteer Fire Department Bylaws. (Requested by Thom Jones, Fire Chief, Madisonville Volunteer Fire Department)
***Motion was made by Debra Drake to amend the Fire Department Bylaws.
Seconded by Terri Creel all voting aye motion carried

2. Remove from the table the request of the Madisonville Volunteer Fire
Department to re-establish per diem for members of the volunteer fire
department.
***Motion was made by Debra Drake to remove from table, Seconded by Terri Creel
all voting aye, motion carried
• Discussion and action on the request of the Madisonville Volunteer Fire Department to re-establish per diem for members of the volunteer fire department. (Requested by Thom Jones, Fire Chief, Madisonville Volunteer Fire Department)
***Motion was made by Lois Brown to deny the request and discuss this item on a
Workshop for next budget year, seconded by Debra Drake all voting aye motion
carried.

Pg 3 11/09/09

VIII. NEW BUSINESS

1. Public hearing, discussion and action to rezone all property between
Lance Street, McIver Street, Madison Street and the South boundary
of Washington Street, from SF-2 (Single family-2 residential) Zoning
District to MF (manufactured housing residential)Zoning District.
Mayor Dean Open the public hearing
***Motion was made by Terri Creel to rezone this area, Seconded by
Lois Brown all voting aye motion carried

2. Discussion and action on the purchase of budgeted fire apparatus
for the Madisonville Volunteer Fire Department. (Requested by
Thom Jones, Fire Chief, Madisonville Volunteer Fire Department)
***Motion was made by Lois Brown to continue until December’s
meeting, Seconded by Debra Drake all voting aye motion carried

IX. STAFF REPORTS:

• City Manager
Police
Water and Wastewater
• Municipal Court
• Madisonville Volunteer Fire Dept
***Discussion only

***Motion was made by Terri Creel to closed the open session and go into
Closed executive session at 7:00 p.m. Seconded by Lois Brown all voting
aye motion carried.

• City Manager position

CLOSED EXECUTIVE SESSION:

The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.)

***Motion was made by Terri Creel to go back into Open Session at 7:15 p.m., Seconded by
Lois Brown all voting aye motion carried

X. RECONVENE IN OPEN SESSION:

• City Manager position
***Motion was made by Terri Creel to authorize Judy Miller ( Interim City
Manager) advertize for the City Manager position on TML website and City’s
Website , screen applicants and schedule interviews for the month of
December. Seconded by Lois Brown all voting aye motion carried

XI. Future Agenda Items – The council will request the Interim City Manager to
to place items on a future designated agenda.

ADJOURNMENT:
A motion was made by Terri Creel to adjourn at 7:55 p.m. and seconded by Debra Drake
All voting aye. Motion Carried

___________________________
Don Dean - Mayor
ATTEST:
____________________________
Rosa Barrera – City Secretary

REGULAR COUNCIL MEETING NOVEMBER 9, 2009

2009-12-16T14:24:00.000-08:00

MINUTES REGULAR COUNCIL MEETING OCTOBER 13, 2009

2009-12-16T14:19:00.000-08:00

REGULAR CITY COUNCIL MEETING pg 1
October 13, 2009
MINUTES

The Madisonville City Council met in a regular meeting on October 13, 2009 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas

Meeting called to order at 6:00 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Judy Miller-Interim City Manager
John Bankhead-City Attorney-absent
Rosa Barrera- City Secretary

I. MEETING CALLED TO ORDER: 6:00 P.M.
II. INVOCATION – Lois Brown
III. PLEDGES
IV. VISITORS FORUM-none

V. CONSENT AGENDA:

1. Approval of the minutes as written for the September 10, 2009, September
14, 2009, and September 22, 2009
***Motion was made by Lois Brown to approve the minutes as written
Seconded by Debra Drake all voting aye motion carried
2. Approval of Accounts Payable as written for the previous month:
***Motion was made by Lois Brown to approve Accounts Payable as written
Seconded by Debra Drake all voting aye motion carried
3. Approval of Accounts Payable for Drakes Service for the previous month: Council Member Drake shall abstain from all discussions and from voting
on this matter.
***Motion was made by Terri Creel to approve Drakes Service as written,
Seconded by Lois Brown, (4) four approved-Terri Creel, Donnie Myrick,
Lois Brown and Marvin Stanton (1) abstained was Debra Drake from
Drake Service motion carried
Pg2 10/13/09

II. NEW BUSINESS: The City Council will discuss and take actions on the following Agenda Items:

1. Public hearing discussion and action on a request by Lessie Robinson,
(owner) to rezone from a Single Family-2 to a Manufactured Home Lot 12
Section 1, Booker T Washington Addn, (106 B W. Rucker).
***Motion was made by Donnie Myrick to table until next Council Meeting
Seconded by Debra Drake all voting aye motion carried

2. Discussion and action on a Resolution No. 37-2009 designating
individuals as authorized signators for the City’s 2009 TxCDBG #729491
contract award for sewer improvements.(Mary Kay Thomas, Amazing
Grants)
***Motion was made by Marvin Stanton to approve the Resolution No. 37-2009
designating individuals as authorizing signators for the City’s 2009 TxCDBG
#729491 contract award for sewer improvements. Seconded by Donnie Myrick
all voting aye motion carried.

3. Discussion and action on a Resolution No. 38-2009 designating
individuals as authorized signators for the City’s TxCDBG Hurricane Ike –
Disaster Recovery Program contract award for a generator.
(Mary Kay Thomas, Amazing Grants)
***Motion was made by Marvin Stanton to approve the Resolution No. 38-2009
designating individuals as authorizing signators for the City’s TxCDBG
Hurricane Ike disaster recovery program contract award for a generator
Seconded by Donnie Myrick all voting aye motion carried

4. Discussion and action appointing Mary Kay Thomas the Labor Standards
Officer for the City’s 2009 TxCDBG #729491 contract award. (Mary Kay
Thomas, Amazing Grants)
***Motion was made by Donnie Myrick to appoint Mary Kay Thomas the Labor
Standards Officer for the City’s 2009 TxCDBG #729491 contract award.
Seconded by Lois Brown all voting aye motion carried

5. Discussion and action appointing Mary Kay Thomas the Labor Standards
Officer for the City’s TxCDBG-Hurricane Ike Disaster Recovery Program
contract award. (Mary Kay Thomas, Amazing Grants)
***Motion was made by Terri Creel to appoint Mary Kay Thomas the Labor
Standards Officer for the City’s TxCDBG-Hurricane Ike Disaster Recovery
Program contract award, Seconded by Lois Brown all voting aye motion carried

6. Discussion and action authorizing the Mayor to sign the close-out
documents for the Buc-ees grant #726162.
(Mary Kay Thomas, Amazing Grants)
***Motion was made by Donnie Myrick to authorize the Mayor to sign the close-out
Documents for the Buc-ees grant #726162, Seconded by Lois Brown all voting
aye motion carried

Pg 3 10/13/09

7. Discussion and action on an amendment to the Purchasing Policy
(Sec 2 B 4, & Sec 2 C 2). (requested by staff)
***Motion was made by Marvin Stanton to approve an amendment to the Purchasing
Policy Sec 2 B 4, & Sec 2 C 2), Seconded by Terri Creel all voting aye
Motion Carried

8. Discussion and action regarding an amendment to the Fire Department
Bylaws. (Fire Dept)
***Motion was made by Lois Brown to table until next Council Meeting
Seconded by Debra Drake all voting aye motion carried

9. Discussion and action regarding the request of the Madisonville Volunteer
Fire Department for free water and sewer fees for Madisonville Volunteer
Fire Department members. (Fire Dept)
***Motion was made by Terri Creel to deny the Fire Department for free
water and sewer fees for the Madisonville Volunteer Fire Department
Seconded by Marvin Stanton all voting aye motion carried

10. Discussion and action to re-establish fire per diem for fireman and
firewoman. (Fire Dept)
***Motion was made by Donnie Myrick to table until next Council Meeting
Seconded by Debra Drake all voting aye motion carried

VII. STAFF REPORTS:

• City Manager
Police
Convention and Tourism
Water and Wastewater

• Municipal Court
• Madisonville Volunteer Fire Dept
• Economic Development Corporation
***Discussion only on all above items

Pg 4 10/13/09
CLOSED EXECUTIVE SESSION:

The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.)

• None

ADJOURNMENT:
A motion was made by Lois Brown to adjourn at 7:00 p.m. and seconded by Marvin Stanton
All voting aye. Motion Carried

___________________________
Don Dean - Mayor
ATTEST:
____________________________
Rosa Barrera – City Secretary

REGULAR COUNCIL MEETING OCTOBER 13, 2009

2009-12-16T14:06:00.001-08:00

MINUTES SPECIAL CALLED MEETING SEPTEMBER 22, 2009

2009-12-16T14:02:00.000-08:00

CALLED CITY COUNCIL MEETING
September 22, 2009
MINUTES

The Madisonville City Council met in a called meeting on September 22, 2009 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas

Meeting called to order at 6:00 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Pro Tem
Donnie Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member-absent
Terri Creel-Council Member

I. CALL MEETING TO ORDER-6:00 p.m.
II. INVOCATION-Marvin Stanton
III. PLEDGES
***Motion was made by Terri Creel to go into Closed Executive Session, Seconded by Donnie
Myrick all voting aye motion carried.

CLOSED EXECUTIVE SESSION: IN ACCORDANCE WITH TEXAS GOVERNMENT CODE CHAPTER 551.074 (a) (1)
SECTION: 551.074 - PERSONNEL MATTERS -To discuss, review and/or interview applicants for the position of the Interim city manger of the City of Madisonville.

SECTION:551.074- PERSONNEL MATTERS - For the position of Interim City Manager. To discuss, review, and/or interview applicants for the position of Interim City Manager of Madisonville.

***Motion was made by Debra Drake to go back into Open Session at 8:06 p.m. Seconded by Terri Creel all voting aye motion carried.

OPEN SESSION:
1. Consider and approval of item deliberated on in Executive Session-for the
Position of Interim City Manager of the City of Madisonville-To deliberate
The appointment, employment, duties, compensation, hiring of an individual
for the position of Interim City Manager of the City of Madisonville.
***Motion was made by Debra Drake to hire Judy Miller from Texas First Group and
Have Mayor Don Dean to contact Kerry Sweatt from Texas First Group to sign the contract, Seconded by Terri Creel all voting aye motion carried.
2. If no action is taken on item No. 1, discuss and possible approval of setting
dates and interviewing applicants for the position of Interim City Manager for the City
of Madisonville.
***Motion was made by Terri Creel to take out City Manager Job Posting out of the TML Website and City’s Website until further notice, seconded by Debra Drake all voting aye
Motion carried.
CLOSED EXECUTIVE SESSION:

The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic
Development.”

ADJOURNMENT:

A motion was made by Marvin Stanton to adjourn at 8:15 p.m. and seconded by Debra Drake. all voting aye motion carried.

___________________________
Don Dean –Mayor
ATTEST:
____________________________
Rosa Barrera

AGENDA SPECIAL CALLED CITY COUNCIL MEETING SEPTEMBER 22, 2009

2009-12-16T14:00:00.000-08:00

NOTICE OF SPECIAL CALLED MEETING PURSUANT TO SEC. 22.038 (b)
TEXAS LOCAL GOVERNMENT CODE,
THIS MEETING IS POSTED PURSUANT TO THE TEXAS OPEN
MEETING ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551
THE CITY OF MADISONVILLE WILL HOLD A SPECIAL CALLED MEETING
SEPTEMBER 22, 2009 AT 6:00 P.M., AT 210 W. COTTONWOOD MADISONVILLE TEXAS

OPEN MEETING:
An open meeting will be held to consider the following subjects:

AGENDA:

I. CALL MEETING TO ORDER
II. INVOCATION
III. PLEDGES

CLOSED EXECUTIVE SESSION: IN ACCORDANCE WITH TEXAS GOVERNMENT CODE CHAPTER 551.074 (a) (1)
SECTION: 551.074 - PERSONNEL MATTERS -To discuss, review and/or interview applicants for the position of the Interim city manger of the City of Madisonville.

SECTION:551.074- PERSONNEL MATTERS - For the position of Interim City Manager. To discuss, review, and/or interview applicants for the position of Interim City Manager of Madisonville.

OPEN SESSION:
1. Consider and approval of item deliberated on in Executive Session-for the
Position of Interim City Manager of the City of Madisonville-To deliberate
The appointment, employment, duties, compensation, hiring of an individual
for the position of Interim City Manager of the City of Madisonville.

2. If no action is taken on item No. 1, discuss and possible approval of setting
dates and interviewing applicants for the position of Interim City Manager for the City
of Madisonville.

CLOSED EXECUTIVE SESSION:

The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic
Development.”

ADJOURNMENT:

I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL 210 W. COTTONWOOD, MADISONVILLE, TEXAS, SEPTEMBER 18, 2009, at 5:00 P.M.

_____________________________
CITY SECRETARY

CITY HALL IS WHEELCHAIR ACCESSIBLE SLOPED CUBE ENTRY IS AVAILABLE. THE MAIN ENTRANCE WITH SPECIALLY MARKED SPACES NEARBY. REQUEST FOR SIGN INTERPRETERS OF SPECIAL SERVICES MUST BE RECEIVED FORTY-EIGHT (48) HOURS PRIOR TO THE MEETING. CALL (936) 348-2748.

I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA OF ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED BY ME FROM THE CITY HALL BULLETIN BOARD ON THE ______ DAY OF __________2009.

MINUTES REGULAR COUNCIL MEETING SEPTEMBER 14, 2009

2009-12-16T13:53:00.000-08:00

REGULAR CITY COUNCIL MEETING pg 1
September 14, 2009
MINUTES

The Madisonville City Council met in a regular meeting on September 14, 2009 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas

Meeting called to order at 6:00 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
John Bankhead-City Attorney
Rosa Barrera- City Secretary

I. MEETING CALLED TO ORDER: 6:00 P.M.
II. INVOCATION – Lois Brown
III. PLEDGES
IV. VISITORS FORUM – Bob Wallace Item # 7 was moved to the top by Mayor and Council Members
V. Discussion and possible action(s) to terminate the Services of the Wallace
Group on Task Order # 9
Motion was made by Donnie Myrick to not terminate the services of the Wallace Group
on Task Order # 9. Seconded by Donnie Myrick, all voting aye motion carried
-John Hardy-talk about a project that the City of Madisonville has helped on

VI. CONSENT AGENDA:

1. Approval of the minutes as written for the August 10, 2009, August 17th,
2009; August 18th, 2009; August 20th, 2009, August 24th, 2009 and August
31st, 2009 meetings.
***Motion was made by Terri Creel to approve the minutes, Seconded by Lois
Brown all voting aye. motion carried
2. Approval of Accounts Payable as written for the previous month:
***Motion was made by Lois Brown to approve the Accounts Payable, Seconded
by Donnie Myrick, all voting aye motion carried

Pg 2 9/14/09

3. Approval of Accounts Payable for Drakes Service for the previous
month: Council Member Drake shall abstain from all discussions
and from voting on this matter.
***Motion was made by Terri Creel to approve Drakes Service as written,
Seconded by Donnie Myrick, (4) four approved-Terri Creel, Donnie Myrick, Lois
Brown and Marvin Stanton (1) abstained was Debra Drake from Drake Service
motion carried

4. Discussion and possible Actions to approve an Ordinance amending
the Budget for FY 2008-2009.
***Motion was made by Donnie Myrick to approve an Ordinance amending
the Budget for FY 2008-2009, Seconded by Debra Drake all voting aye,
Motion carried

II. OLD BUSINESS: The City Council may discuss and take actions on the following Agenda Items:

1. The City Council may enter Closed or Executive Session to discuss legal matters
with the City Attorney – Government Code – 551.071.
***Mayor Dean and Council Member did not go into Closed Executive Session
Discuss in open session.
CLOSED EXECUTIVE SESSION:

The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.”

• To Discuss Enforcement Actions against the City’s wastewater treatment
plant / collection system by the TCEQ.

OPEN SESSION:

2. The City may take actions on any items as discussed in Executive Session.

• To Discuss Enforcement Actions against the City’s wastewater treatment
plant / collection system by the TCEQ.
***Motion was made by Terri Creel to go with the set program, Seconded by Lois
Brown all voting aye motion carried

Pg 3 9/14/09

3. Presentation of information regarding the Wallace Group, Inc.

• Discussions regarding recent actions to increase water pressure to the St. Joseph Hospital –
i. Presentation regarding actions taken thus far and the results of those actions:
ii. Discussions regarding further actions which the City may consider taking. (Such as a pressure tank)
*****Discussion only, Kevin Story will follow up with the Hospital
4. Discussion and possible actions regarding the possible award of a bid
for the construction of three lift stations. (Greenbriar, McIver & Park Street)
(Diamond E Services)
****Motion was made by Donnie Myrick to accept the award of a bid for the
construction of three lift stations. Seconded by Lois Brown all voting aye motion carried
5. Discussion and possible action(s) regarding the possible award of a bid
for 100,000 gallon elevated storage tank rehabilitation.(Utility Services Company
Inc).
****Motion was made by Donnie Myrick to accept the award of a bid for 100,000 gallon
elevated storage tank rehabilitation. Seconded by Lois Brown all voting aye motion carried
6. Discussions and possible action(s) regarding the rehabilitation of the
City’s fire hydrants & how the City may want to proceed with the repairs.
***Motion was made by Donnie Myrick to use $50,000 from the CIP fund for
the rehabilitation of the fire hydrants. Seconded by Debra Drake all voting aye motion
carried
7. Discussion and possible action(s) to terminate the Services of the Wallace
Group on Task Order # 9
***was moved to the top of the agenda

VI. NEW BUSINESS: The City Council may take actions on the following agenda Items:

1. The City shall conduct a public hearing in regards to the proposed budget for FY
2009-2010.
***no discussion
2. The City shall discuss and approve an ordinance for the budget for FY 2009-2010.
***Motion was made by Marvin Stanton to approve an Ordinance for the
budget for FY 2009-2010, Seconded by Donnie Myrick all voting aye motion carried
3. The City shall discuss and consider an ordinance approving the tax rate for
FY 2009-2010 Budget.
***Motion was made by Debra Drake to approve an ordinance for the tax rate FY
2009-2010 budget
4. Discuss and possible approval of an ordinance establishing special trash pick up
rates (for large-trash garbage items that can not be disposed in poly-cart containers).
***no action taken
5. Discussion and possible action(s) regarding the possible purchase of a
pot hole patching machine.
***no action taken
6. Discussion and possible action(s) regarding the approval of the ramp grant
for FY 2009-2010.
***Motion was made by Debra Drake to approve the ramp grant for FY 2009-2010
Seconded by Donnie Myrick, all voting aye motion carried

Pg 4 9/14/09

7. Discussion and possible action(s) regarding the approval of an
Emergency Management Plan – Shelly Butts.
***Motion was made by Terri Creel to approve of the Emergency Management Plan
Seconded by Lois Brown all voting aye motion carried
8. Discussions and possible action(s) regarding the approval or disapproval
of the Madison County Appraisal District Budget.
***Motion was made by Lois Brown to approve the Madison County Appraisal
District Budget, Seconded by Terri Creel, all voting aye motion carried
9. The City Council may enter Closed or Executive Session to discuss the Resignation
of the City Manager, take action to accept the resignation of Paul Catoe as
City Manager (September 9, 2009) and Discuss and Possible take action replace
or initiate the service to research for an interim City Manager - Government
Code 551.074.
***Motion was made by Terri Creel to accept the resignation of Paul Catoe as
City Manager (September 9, 2009) Seconded by Debra Drake all voting aye motion carried
***Motion was made by Terri Creel to replace or initiate the service to research for an
Interim City Manager, Seconded by Lois Brown all voting aye motion carried

***Motion was made by Terri Creel to go into closed executive session
Seconded by Debra Drake, all voting aye motion carried

CLOSED EXECUTIVE SESSION:

The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.”

***Motion was made by Terri Creel to go back into Open Session, Seconded by
Donnie Myrick all voting aye motion carried
OPEN SESSION:
10. Upon returning to open session, the City Council may take the appropriate
actions regarding the subject matter discussed while in Executive Session.

***Motion was made by Terri Creel to advertize for City Manager on TML and City’s
Website and for Marvin Stanton and Mayor Dean to check the two applicants, Seconded
by Lois Brown all voting aye motion carried

ADJOURNMENT:
A motion was made by Terri Creel to adjourn at 7:55 p.m. and seconded by Debra Drake
All voting aye. Motion Carried

___________________________
Don Dean - Mayor
ATTEST:
____________________________
Rosa Barrera – City Secretary

REGULAR COUNCIL MEETING SEPTEMBER 14, 2009

2009-12-16T13:47:00.000-08:00

NOTICE OF CALLED MEETING
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A REGULAR COUNCIL MEETING ON SEPTEMBER 14, 2009AT 6:00 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS

CITY OF MADISONVILLE
AGENDA

I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES
IV. VISITORS FORUM ( 3 MINUTES)
V. CONSENT AGENDA

All consent agenda items are considered to be routine by the City Council and will be enacted by a motion. There will be no separate discussion on these items unless a Council Member so request, in which event the item will be removed from the Consent Agenda and considered as a normal agenda item for discussion.

1. Approval of the minutes as written for the August 10, 2009, August 17th, 2009; August 18th, 2009; August 20th, 2009, August 24th, 2009 and August 31st, 2009 meetings.
2. Approval of Accounts Payable as written for the previous month:
3. Approval of Accounts Payable for Drakes Service for the previous month: Council Member Drake shall abstain from all discussions and from voting on this matter.
4. Discussion and possible Actions to approve an Ordinance amending the Budget for FY 2008-2009.

VI. OLD BUSINESS: The City Council may discuss and take actions on the following Agenda Items:

1. The City Council may enter Closed or Executive Session to discuss legal matters with the City Attorney – Government Code – 551.071.

CLOSED EXECUTIVE SESSION:

The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.”

• To Discuss Enforcement Actions against the City’s wastewater treatment plant / collection system by the TCEQ.

OPEN SESSION:

2. The City may take actions on any items as discussed in Executive Session.

• To Discuss Enforcement Actions against the City’s wastewater treatment plant / collection system by the TCEQ.

3. Presentation of information regarding the Wallace Group, Inc.

• Discussions regarding recent actions to increase water pressure to the St. Joseph Hospital –
i. Presentation regarding actions taken thus far and the results of those actions:
ii. Discussions regarding further actions which the City may consider taking. (Such as a pressure tank)

4. Discussion and possible actions regarding the possible award of a bid for the construction of three lift stations. (Greenbriar, McIver & Park Street)
(Diamond E Services)
5. Discussion and possible action(s) regarding the possible award of a bid for 100,000 gallon elevated storage tank rehabilitation.(Utility Services Company Inc).

6. Discussions and possible action(s) regarding the rehabilitation of the City’s fire hydrants & how the City may want to proceed with the repairs.

7. Discussion and possible action(s) to terminate the Services of the Wallace Group on Task Order # 9

VI. NEW BUSINESS: The City Council may take actions on the following agenda Items:

1. The City shall conduct a public hearing in regards to the proposed budget for FY
2009-2010.

2. The City shall discuss and approve an ordinance for the budget for FY 2009-2010.

3. The City shall discuss and consider an ordinance approving the tax rate for FY 2009-2010 Budget.

4. Discuss and possible approval of an ordinance establishing special trash pick up
rates (for large-trash garbage items that can not be disposed in poly-cart containers).

5. Discussion and possible action(s) regarding the possible purchase of a pot hole patching machine.

6. Discussion and possible action(s) regarding the approval of the ramp grant for FY 2009-2010.

7. Discussion and possible action(s) regarding the approval of an Emergency Management Plan – Shelly Butts.

8. Discussions and possible action(s) regarding the approval or disapproval of the Madison County Appraisal District Budget.

9. The City Council may enter Closed or Executive Session to discuss the Resignation of the City Manager, take action to accept the resignation of Paul Catoe as City Manager (September 9, 2009) and Discuss and Possible take action replace or initiate the service to serarch for an interim City Manager - Government Code 551.074.

CLOSED EXECUTIVE SESSION:

The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.”

OPEN SESSION:

10. Upon returning to open session, the City Council may take the appropriate
actions regarding the subject matter discussed while in Executive Session.

Adjournment

I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON SEPTEMBER 11, 2009.

_______________________________
CITY SECRETARY

IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2009.

_____________________
CITY SECRETARY

MINUTES CALLED CITY COUNCIL MEETING SEPTEMBER 10, 2009

2009-12-16T12:55:00.000-08:00

CALLED CITY COUNCIL MEETING pg 1
September 10, 2009
MINUTES

The Madisonville City Council met in a regular meeting on September 10, 2009 at 5:30 p.m.
at 210 W. Cottonwood, Madisonville, Texas

Meeting called to order at 5:30 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Rosa Barrera- City Secretary

I. MEETING CALLED TO ORDER: 5:30 P.M.
II. INVOCATION – Lois Brown
III. PLEDGES
IV. DEPARTMENT HEAD REPORTS:

1. Discussions regarding Economic Development Activities for the month of August,
2009 – John Hardy, Madison County EDC President.
• Request for apartments-Austin Homebuilder
• Request to clean areas 4 H-Club etc-Street sewer
• Where are we on clean up and dispose of abandoned property
• Navasota Entergy
• Set meeting with City-Quarterly
• Discuss utilities at Business Park
• Sign is being replaced
• Old Oaks Subdivision
***Discussion only on all the above items
2. Discussion of Municipal Court Report, which consist of (1.) New cases filed;
(2.) Disposition prior to Trial; (3.) Disposition at Trial; (4.) Cases Dismissed;
(5.) Community Service Ordered; (6.) Cases Appealed; (7.) Juvenile/Minor Activity;
(8.) Parent Contributing to Non-Attendance; (9.) Safety Responsibility and
DL Suspension; (10.) Search Warrants issued; (11.) Arrest Warrants issued;
(12.) Magistrate Warnings Given; (13.) Emergency Mental Health; (14.) Mag.
Ordinance of Protection; (15.) Total Revenues and citations issued.
***Discussion only
Pg 2 9/10/09

3. Discussion of Police Department Report – Chief Clendennen:

• Discussions regarding an altercation which took place on 08-20-09.
• Discussions regarding computer software updates for the evidence room as per the JAG Grant.
• Discussions regarding new badges which have been ordered and which are currently in the process of being made by TDCJ inmates.
• Discussions regarding new patches which will soon be ordered.
• Discussion regarding the purchase of new uniforms which will partially be funded
by the JAG Grant.
• Presentation of monthly activity report to include Alarms, Animal related calls,
Assist Other Agency, Assaults, Arrest, Burglary of Habitation, Burglary
of a Building, Burglary of a motor vehicle, Criminal Mischief, Criminal
Trespass, Disorderly Conduct, DWI, Possession of Marijuana,
Homicide Investigation, Investigation of Theft, Missing/Lost Persons,
Possession of Drug Paraphernalia, Possession Manufactured Delivery of A
controlled Substance, Public intoxication, Found Recovered of
Property, Forgery/Fraud, Stolen Vehicles, Theft, Vandalism,
Verbal Disputes, Warrant Arrest, Domestic Violence, Sexual Assault,
Robbery, Citations issued by Officer, Breakdown of Citations, the number
of miles driven by Officers, Total fuel used and Total Runs to Rita B.
Huff Center (ACO).
***Discussion only on all the above items
4. Discussion of Fire Department Report –

• Presentation of information regarding the donation letters which will soon
be mailed out.
• Presentation of information for a new forestry grant application for a new
grass truck for the Madisonville Volunteer Fire Department.
• Review of number of calls and presentation of monthly report, which consist
of Fire Calls to include Grass Fires, Structure Fires, vehicle Fires, Wrecks,
Oil Spills, Air Lift of Patients, Gas Spills, Other, Drills, Calls Inside the
City, Calls Outside the City, and the amount of fuel used for the month.
***Discussion only on all the above items
5. Presentation of Convention and Tourism Report – Sharon Phelps.

• Presentation regarding major activities for the previous month and the
meetings and activities attended.
• Presentation regarding the activities provided to assist the Mushroom Festival.
• Presentations regarding the types of phone calls received.
***No discussion
6. Presentation of Report by the Director of Utilities – Kevin Story:

Pg3 9/10/09
• Discussion of progress of collection system main line improvements on
Collard Street.
• Presentation of Pot-Hole Report for the Month of August, 2009.

• Discussions of recent clean-up activities in regards to the continuation
of clean-up activities after the June 26, 2009 storm and the burning
of the brush materials at the rock yard.
• Discussions regarding recent park repairs – Asphalt walkway for the
concession stand.
***Discussion only on all the above items

7. Presentation of Report by the Director of the Wastewater Treatment Plant – John Reed:

• Discussions regarding the overall plant operations.
• Response Letter mailed to the TCEQ regarding Docket No. 2008-17030
MWD-E Case No. 3679 in reference to the Enforcement Order for the
WWTP filed with the City of 11-19-08 for high levels of TSS and Ammonia
Nitrogen.
***Discussion only on the above items
8. Presentation of City Manager’s Report – Paul Catoe:

• Presentation of the fiscal report for the month of August, 2009.
• Presentation of letters received from the Texas Office of Rural
Community Affairs.
• Presentation of the recent public service announcement which appeared
in the Madisonville Meteor on September 2, 2009 and September 9, 2009
and which also was place on the local radio station for broadcast over
the next couple of week.
• Discussions regarding the use of inmate labor to clean up brush around the City.
• Discussions regarding request for reimbursement of 50% of the expenses
of the RAMP Program for the current fiscal year.
***No Discussion

V. ADJOURNMENT:

A motion was made by Terri Creel to adjourn at 6:30 p.m. and seconded by Lois Brown
All voting aye. Motion Carried

___________________________
Don Dean - Mayor

ATTEST:
____________________________
Rosa Barrera – City Secretary

AGENDA CALLED CITY COUNCIL MEETING SEPTEMBER 10, 2009

2009-12-16T12:50:00.000-08:00

NOTICE OF CALLED MEETING
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A CALLED COUNCIL MEETING ON SEPTEMBER 10, 2009AT 5:30 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS

OPEN MEETING:
An Open Meeting will be held to consider the following subjects:

AGENDA

I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES

DEPARTMENT HEAD REPORTS:
(The City Council may discuss and or take actions on any items as discussed in regards to
the reports presented.)

( Items, which are not on the Agenda may not be discussed.)

1. Discussions regarding Economic Development Activities for the month of August, 2009 – John Hardy, Madison County EDC President.
• Request for apartments-Austin Homebuilder
• Request to clean areas 4 H-Club etc-Street sewer
• Where are we on clean up and dispose of abandoned property
• Navasota Entergy
• Set meeting with City-Quarterly
• Discuss utilities at Business Park
• Sign is being replaced
• Old Oaks Subdivision

2. Discussion of Municipal Court Report, which consist of (1.) New cases filed; (2.) Disposition prior to Trial; (3.) Disposition at Trial; (4.) Cases Dismissed; (5.) Community Service Ordered; (6.) Cases Appealed; (7.) Juvenile/Minor Activity; (8.) Parent Contributing to Non-Attendance; (9.) Safety Responsibility and DL Suspension; (10.) Search Warrants issued; (11.) Arrest Warrants issued; (12.) Magistrate Warnings Given; (13.) Emergency Mental Health; (14.) Mag. Ordinance of Protection; (15.) Total Revenues and citations issued.

Pg 2 9/10/09
3. Discussion of Police Department Report – Chief Clendennen:

• Discussions regarding an altercation which took place on 08-20-09.
• Discussions regarding computer software updates for the evidence room as per the JAG Grant.
• Discussions regarding new badges which have been ordered and which are currently in the process of being made by TDCJ inmates.
• Discussions regarding new patches which will soon be ordered.
• Discussion regarding the purchase of new uniforms which will partially be funded by the JAG Grant.
• Presentation of monthly activity report to include Alarms, Animal related calls, Assist Other Agency, Assaults, Arrest, Burglary of Habitation, Burglary of a Building, Burglary of a motor vehicle, Criminal Mischief, Criminal Trespass, Disorderly Conduct, DWI, Possession of Marijuana, Homicide Investigation, Investigation of Theft, Missing/Lost Persons, Possession of Drug Paraphernalia, Possession Manufactured Delivery of A controlled Substance, Public intoxication, Found Recovered of Property, Forgery/Fraud, Stolen Vehicles, Theft, Vandalism, Verbal Disputes, Warrant Arrest, Domestic Violence, Sexual Assault, Robbery, Citations issued by Officer, Breakdown of Citations, the number of miles driven by Officers, Total fuel used and Total Runs to Rita B. Huff Center (ACO).

4. Discussion of Fire Department Report –

• Presentation of information regarding the donation letters which will soon be mailed out.
• Presentation of information for a new forestry grant application for a new grass truck for the Madisonville Volunteer Fire Department.
• Review of number of calls and presentation of monthly report, which consist of Fire Calls to include Grass Fires, Structure Fires, vehicle Fires, Wrecks, Oil Spills, Air Lift of Patients, Gas Spills, Other, Drills, Calls Inside the City, Calls Outside the City, and the amount of fuel used for the month.

5. Presentation of Convention and Tourism Report – Sharon Phelps.

• Presentation regarding major activities for the previous month and the meetings and activities attended.
• Presentation regarding the activities provided to assist the Mushroom Festival.
• Presentations regarding the types of phone calls received.

6. Presentation of Report by the Director of Utilities – Kevin Story:

• Discussion of progress of collection system main line improvements on Collard Street.
• Presentation of Pot-Hole Report for the Month of August, 2009.

Pg 3 9/10/09
• Discussions of recent clean-up activities in regards to the continuation of clean-up activities after the June 26, 2009 storm and the burning of the brush materials at the rock yard.
• Discussions regarding recent park repairs – Asphalt walkway for the concession stand.

7. Presentation of Report by the Director of the Wastewater Treatment Plant – John Reed:

• Discussions regarding the overall plant operations.
• Response Letter mailed to the TCEQ regarding Docket No. 2008-17030 MWD-E Case No. 3679 in reference to the Enforcement Order for the WWTP filed with the City of 11-19-08 for high levels of TSS and Ammonia Nitrogen.

8. Presentation of City Manager’s Report – Paul Catoe:

• Presentation of the fiscal report for the month of August, 2009.
• Presentation of letters received from the Texas Office of Rural Community Affairs.
• Presentation of the recent public service announcement which appeared in the Madisonville Meteor on September 2, 2009 and September 9, 2009 and which also was place on the local radio station for broadcast over the next couple of week.
• Discussions regarding the use of inmate labor to clean up brush around the City.
• Discussions regarding request for reimbursement of 50% of the expenses of the RAMP Program for the current fiscal year.

Adjournment.

I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON SEPTEMBER 4, 2009.
_______________________________
CITY SECRETARY

IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2009.
_____________________
CITY SECRETARY

MINUTES WORKSHOP AUGUST 31, 2009

2009-12-16T12:49:00.001-08:00

CITY COUNCIL SPECIAL CALLED MEETING
WORKSHOP AUGUST 31, 2009
MINUTES

The Madisonville City Council met in a regular meeting on August 31, 2009 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas

Meeting called to order at 6:00 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Pro tem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Catoe- City Manager
Rosa Barrera- City Secretary

I. INVOCATION-Paul Catoe
II. PLEDGES
III. VISITORS FORUM ( 3 MINUTES)-Roger Padon gave an update on Little League

IV. NEW BUSINESS:
1. General Fund Revenue Report
**Council decided on salary raise; if you have been here less than a year,
You will get your raise in your anniversary, if you have been here more than
a year you will get your raise in October
2. General Fund Administrative Expenditures.
**Discussion only
3. General Fund Inspection and Dog Catcher Expenditures.
**Discussion only
4. General Fund Airport Fund Expenditures.
**Discussion only
5. General Fund Fire Department Expenditures.
**Discussion only
6. General Fund Municipal Court Expenditures.
**Discussion only
7. General Fund Parks Department Expenses.
**Discussion only
8. General Fund Police Department Expenditures.
Pg 2 8/31/09
**Discussion only
9. General Fund Street Department Expenditures
**Discussion only
10. General Fund Shop Expenditures.
**Discussion only

V. The City Council may discuss and take any actions on any or all of the following agenda items in the Hotel Motel Fund.

1. Hotel Motel Revenues.
**Discussion only
2. Hotel Motel Expenditures.
**Discussion only

VI. The City Council may discuss and take any actions on any or all of the Following Agenda items in the Enterprise Fund.

1. Enterprise Fund Revenue Report
**Discussion only
2. Enterprise Fund Water Administration Expenditures.
**Discussion only
3. Enterprise Fund Water Maintenance Expenditures.
**Discussion only
4. Enterprise Fund Sewer Administration Expenditures.
**Discussion only
5. Enterprise Fund Sewer Maintenance Expenditures.
**Discussion only
6. Enterprise Fund Refuse Collection Expenditures.
**Discussion only
7. Enterprise Fund Debt Service Expenditures.
**Discussion only

VII. The City Council may discuss and take actions on any or all of the Following Agenda items in the General Debt Service Fund.

1. General Fund Debt Service Fund Revenues.
**Discussion only
2. General Fund Debt Service Fund Expenditures.
**Discussion only
IX. The City Council may discuss and consider the burning of brush materials
as approved by the TCEQ in a letter dated 08-26-09.
**Motion was made by Terri Creel to burn of the brush, Seconded by Lois Brown
All voting aye motion carried

Pg 3 8/31/09

**Motion was made by Terri Creel to go into Closed Executive Session at 7:30 p.m.
Seconded by Lois Brown all voting aye motion carried.

CLOSED EXECUTIVE SESSION:

The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.”

X. The Council may enter closed or Executive Session to discuss legal matters
with the City Attorney-Government Code 551-071 .
**Motion was made by Marvin Stanton to go back into open session at 8:00 p.m.
Seconded by Debra Drake all voting aye motion carried

OPEN SESSION:

VIII. The City Council may take any actions regarding the information discussed in the previous Executive Session.
**No discussion made

Adjournment.

A motion was made by Lois Brown to adjourn at 8:00 p.m. and seconded by Donnie Myrick, All voting aye. Motion Carried

AGENDA BUDGET WORKSHOP AUGUST 31, 2009

2009-12-16T12:36:00.000-08:00

NOTICE OF CALLED MEETING
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A CALLED COUNCIL (WORKSHOP) MEETING ON AUGUST 31, 2009
AT 6:00 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS

BUDGET WORKSHOP FOR FY 2009-2010

I. CALL MEETING TO ORDER.

II. INVOCATION

III. PLEDGES

IV. VISITORS FORUM ( 3 MINUTES)

• The City Council may make a Statement of Fact; Or
• The City Council may provide existing City Policy; Or
• The City Council may move to place an item on a future City Council Agenda.

V. NEW BUSINESS: The City Council may discuss and take actions on any or all of the following agenda items in the General Fund:

1. General Fund Revenue Report
2. General Fund Administrative Expenditures.
3. General Fund Inspection and Dog Catcher Expenditures.
4. General Fund Airport Fund Expenditures.
5. General Fund Fire Department Expenditures.
6. General Fund Municipal Court Expenditures.
7. General Fund Parks Department Expenses.
8. General Fund Police Department Expenditures.
9. General Fund Street Department Expenditures
10. General Fund Shop Expenditures.

VI. The City Council may discuss and take any actions on any or all of the following agenda items in the Hotel Motel Fund.

1. Hotel Motel Revenues.
2. Hotel Motel Expenditures.

VII. The City Council may discuss and take any actions on any or all of the Following Agenda items in the Enterprise Fund.

1. Enterprise Fund Revenue Report
2. Enterprise Fund Water Administration Expenditures.
3. Enterprise Fund Water Maintenance Expenditures.
4. Enterprise Fund Sewer Administration Expenditures.
5. Enterprise Fund Sewer Maintenance Expenditures.
6. Enterprise Fund Refuse Collection Expenditures.
7. Enterprise Fund Debt Service Expenditures.

VIII. The City Council may discuss and take actions on any or all of the Following Agenda items in the General Debt Service Fund.

1. General Fund Debt Service Fund Revenues.
2. General Fund Debt Service Fund Expenditures.

IX. The City Council may discuss and consider the burning of brush materials
as approved by the TCEQ in a letter dated 08-26-09.

X. The City Council may enter closed or Executive Session to discuss legal matters
with the City Attorney – Government Code 551-071.

CLOSED EXECUTIVE SESSION:

The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.”

OPEN SESSION:

XI. The City Council may enter closed or Executive Session to discuss legal matters
with the City Attorney – Government Code 551-071.

XII. The City Council may take any actions on any items as may have been discussed
in the previous Executive Session.

Adjournment.

I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON AUGUST 28, 2009.
_______________________________
CITY SECRETARY

IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2009.

_____________________
CITY SECRETARY

MINUTES WORKSHOP AUGUST 24, 2009

2009-11-25T10:07:00.000-08:00

CITY COUNCIL SPECIAL CALLED MEETING
WORKSHOP AUGUST 24, 2009
MINUTES

The Madisonville City Council met in a regular meeting on August 24, 2009 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas

Meeting called to order at 6:00 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Pro tem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Catoe- City Manager
Rosa Barrera- City Secretary

I. INVOCATION-Don Dean
II. PLEDGES
III. VISITORS FORUM ( 3 MINUTES)

IV. NEW BUSINESS:
1. General Fund Revenue Report
**Discussion only
2. General Fund Administrative Expenditures.
**Discussion only
3. General Fund Inspection and Dog Catcher Expenditures.
**Discussion only
4. General Fund Airport Fund Expenditures.
**Discussion only
5. General Fund Fire Department Expenditures.
**any expense regarding fire truck repairs or purchase needs to be approved by the city council
6. General Fund Municipal Court Expenditures.
**Discussion only
7. General Fund Parks Department Expenses.
**Discussion only
8. General Fund Police Department Expenditures.
**City Council decided that the Lieutenant position will remain in the policy manual, Council will have to approve this position before hiring a Lieutenant.
Pg 2 8/24/09
**Council decided to allow the Police Department to purchase one (1) vehicle a year.
9. General Fund Street Department Expenditures
**Discussion only
10. General Fund Shop Expenditures.
**Discussion only

V. The City Council may discuss and take any actions on any or all of the following agenda items in the Hotel Motel Fund.

1. Hotel Motel Revenues.
**Discussion only
2. Hotel Motel Expenditures.
**Discussion only

VI. The City Council may discuss and take any actions on any or all of the Following Agenda items in the Enterprise Fund.

1. Enterprise Fund Revenue Report
**Discussion only
2. Enterprise Fund Water Administration Expenditures.
**Discussion only
3. Enterprise Fund Water Maintenance Expenditures.
**Discussion only
4. Enterprise Fund Sewer Administration Expenditures.
**Discussion only
5. Enterprise Fund Sewer Maintenance Expenditures.
**Discussion only
6. Enterprise Fund Refuse Collection Expenditures.
**Discussion only
7. Enterprise Fund Debt Service Expenditures.
**Discussion only

VII. The City Council may discuss and take actions on any or all of the Following Agenda items in the General Debt Service Fund.

1. General Fund Debt Service Fund Revenues.
**Discussion only
2. General Fund Debt Service Fund Expenditures.
**Discussion only

**Motion was made by Terri Creel to go into Closed Executive Session at 7:20 p.m.
Seconded by Debra Drake all voting aye motion carried.

Pg 3 8/24/09

CLOSED EXECUTIVE SESSION:

The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.”

VIII. The City Council may enter closed or Executive Session to discuss the job duties of the Director of Convention and Tourism – Government Code 551-074.
**Motion was made by Donnie Myrick to go back into open session at 8:50 p.m.
Seconded by Lois Brown all voting aye motion carried

OPEN SESSION:

IX. The City Council may take any actions regarding the information discussed in the previous Executive Session.
**Motion was made by Terri Creel to approve job description and job duties for the
Director of Convention and Tourism, Seconded by Lois Brown all voting aye motion
carried.

Adjournment.

A motion was made by Terri Creel to adjourn at 8:50 p.m. and seconded by Donnie Myrick, All voting aye. Motion Carried

AGENDA WORKSHOP AUGUST 24, 2009

2009-11-25T10:02:00.000-08:00

NOTICE OF CALLED MEETING
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A CALLED COUNCIL (WORKSHOP) MEETING ON AUGUST 24, 2009
AT 6:00 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS

BUDGET WORKSHOP FOR FY 2009-2010

I. CALL MEETING TO ORDER.

II. INVOCATION

III. PLEDGES

IV. VISITORS FORUM ( 3 MINUTES)
• The City Council may make a Statement of Fact; Or
• The City Council may provide existing City Policy; Or
• The City Council may move to place an item on a future City Council Agenda.

V. NEW BUSINESS: The City Council may discuss and take actions on any or all of the following agenda items in the General Fund:

1. General Fund Revenue Report
2. General Fund Administrative Expenditures.
3. General Fund Inspection and Dog Catcher Expenditures.
4. General Fund Airport Fund Expenditures.
5. General Fund Fire Department Expenditures.
6. General Fund Municipal Court Expenditures.
7. General Fund Parks Department Expenses.
8. General Fund Police Department Expenditures.
9. General Fund Street Department Expenditures
10. General Fund Shop Expenditures.

VI. The City Council may discuss and take any actions on any or all of the following agenda items in the Hotel Motel Fund.

1. Hotel Motel Revenues.
2. Hotel Motel Expenditures.

Pg 2 8/24/09

VII. The City Council may discuss and take any actions on any or all of the Following Agenda items in the Enterprise Fund.

1. Enterprise Fund Revenue Report
2. Enterprise Fund Water Administration Expenditures.
3. Enterprise Fund Water Maintenance Expenditures.
4. Enterprise Fund Sewer Administration Expenditures.
5. Enterprise Fund Sewer Maintenance Expenditures.
6. Enterprise Fund Refuse Collection Expenditures.
7. Enterprise Fund Debt Service Expenditures.

VIII. The City Council may discuss and take actions on any or all of the Following Agenda items in the General Debt Service Fund.

1. General Fund Debt Service Fund Revenues.
2. General Fund Debt Service Fund Expenditures.

CLOSED EXECUTIVE SESSION:

The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.”

IX. The City Council may enter closed or Executive Session to discuss the job duties of the Director of Convention and Tourism – Government Code 551-074.

OPEN SESSION:

X. The City Council may take any actions regarding the information discussed in the previous Executive Session.

Pg 3 8/24/09

Adjournment.

I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON AUGUST 21, 2009.
_______________________________
CITY SECRETARY

IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2009.

_____________________
CITY SECRETARY

MINUTES WORKSHOP AUGUST 20, 2009

2009-11-25T09:53:00.000-08:00

CITY COUNCIL SPECIAL CALLED MEETING
WORKSHOP AUGUST 20, 2009
MINUTES

The Madisonville City Council met in a regular meeting on August 20, 2009 at 6:05 p.m. at 210 W. Cottonwood, Madisonville, Texas

Meeting called to order at 6:05 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Pro tem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Catoe- City Manager
Rosa Barrera- City Secretary

I. INVOCATION-Lois Brown
II. PLEDGES
III. VISITORS FORUM ( 3 MINUTES)

IV. NEW BUSINESS:

1. Discussion and possible actions to approve the contracts for the Engineering Services with the Wallace Group for the CDBG Grant for 2009-2010. (Placed on the Agenda as per Mary Kay Thomas’s request)
***Motion was made by Marvin Stanton to approve the contracts for the
Engineering Services with the Wallace Group for the CDBG Grant 2009-2010
Seconded by Terri Creel all voting aye motion carried
2. Discussion and possible actions to approve the contract for Administrative Services with Amazing Grants for the CDBG Grant. ( Placed on the Agenda as per Mary Kay Thomas’s Request)
***Motion was made by Marvin Stanton to approve the contract for
Administrative services with Amazing Grants for the CDBG Grant, Seconded
by Terri Creel all voting aye motion carried

V. BUDGET REQUEST FOR THE HOTEL / MOTEL TAX FUNDS

1. Presentation Regarding Hotel Motel Revenues – Ruth Smith.
***Discussion only
Pg2 8/20/09
2. Presentation Regarding Hotel Motel Expenditures – Ruth Smith.
***Discussion only

VI. BUDGET REQUEST FOR THE ENTERPRISE FUND.

1. Presentation Regarding Enterprise Fund Revenues – Ruth Smith.
***Discussion only
2. Presentation Regarding Enterprise Fund Water Fund Administration – Ruth Smith.
***Discussion only
3. Presentation Regarding Water Maintenance Expenditures – Kevin Story.
***Discussion only
4. Presentation Regarding Enterprise Fund Sewer Fund Administration – Ruth Smith.
***Discussion only
5. Presentation Regarding Enterprise Fund Sewer Maintenance – John Reed.
***Discussion only, City Council requested for John Reed to get more quotes
6. Presentation regarding Enterprise Fund Expenditures for Refuse Collection – Ruth Smith.
***Discussion only
7. Presentation of Enterprise Fund Debt Service – Ruth Smith.
***Discussion only
8. Presentation of Debt Service Fund Revenues from Property Taxes – Ruth Smith.
***Discussion only
9. Presentation of Debt Service Fund Expenditures from Property Taxes. – Ruth Smith.
***Discussion only
Adjournment.

A motion was made by Terri Creel to adjourn at 7:55 p.m. and seconded by Lois Brown, All voting aye. Motion Carried

MINUTES BUDGET WORKSHOP AUGUST 18, 2009

2009-11-25T09:49:00.000-08:00

CITY COUNCIL SPECIAL CALLED MEETING
WORKSHOP AUGUST 18, 2009
MINUTES

The Madisonville City Council met in a regular meeting on August 18, 2009 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas

Meeting called to order at 6:00 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Pro tem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Catoe- City Manager
Rosa Barrera- City Secretary

I. INVOCATION-Donnie Myrick
II. PLEDGES
III. VISITORS FORUM ( 3 MINUTES) Bob Colwell from the Madison Co Fair Association-requested funds from the Hotel/Motel-3,000
Father Mike Barone from Mushroom Festival, Downtown Merchants and Arts
Council requested funds-10,000

IV. NEW BUSINESS: The City Council may discuss and take actions on any or all of the following agenda items:

1. Presentation of the General Fund Revenue Report – Paul Catoe.
**Discussion only
2. Presentation of the General Fund Administrative Expenditures – Paul Catoe.
**Discussion only
3. Presentation of the General Fund Inspection and Dog Catcher Expenditures – Chief Clendennen.
**Discussion only
4. Presentation of the General Fund Airport Fund Expenditures – Kevin Story.
**Discussion only

Pg 2 8/18/09
5. Presentation Regarding the General Fund Fire Department Expenditures – Thom Jones.
**City Council advice the City Manager and Thom Jones to get three (3) more bids on the maintenance for the fire department on Monday 31, 2009
6. Presentation regarding the General Fund Municipal Court Expenditures – Paul Catoe.
**No Discussion
7. Presentation regarding the General Fund Parks Department Expenses – Kevin Story.
**Discussion only
8. Presentations regarding the General Fund Police Department Expenditures- Chief Clendennen.
**Discussion only
9. Presentation regarding the General Fund Street Department Expenditures – Kevin Story.
**Discussion only
10. Presentation regarding the General Fund Shop Expenditures – Kevin Story.
**Discussion only

Adjournment.

A motion was made by Terri Creel to adjourn at 9:30 p.m. and seconded by Donnie Myrick, All voting aye. Motion Carried

MINUTES CALLED CITY COUNCIL MEETING AUGUST 17, 2009

2009-11-25T09:33:00.000-08:00

CITY COUNCIL SPECIAL CALLED MEETING
WORKSHOP AUGUST 17, 2009
MINUTES

The Madisonville City Council met in a regular meeting on August 17, 2009 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas

Meeting called to order at 6:00 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Pro tem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Catoe- City Manager
Rosa Barrera- City Secretary

I. INVOCATION-Paul Catoe
II. PLEDGES
III. VISITORS FORUM ( 3 MINUTES)none

V. NEW BUSINESS: The City Council may discuss and take actions on the following agenda items regarding General Fund Expenditure Requests from various entities and organizations: (Each Presenter will be allowed a 5-minute presentation.)

1. Presentation by the Soil Conservation Services.
**Discussion only, Soil Conservation is requesting 250.00
2. Presentation by the Child Protective Services.
**Discussion only, CPS is requesting 1,000
3. Presentation by the Madisonville Health and Recreation Services.
**No representative
4. Presentation by the Health Resource Center.
**Discussion only, HRC is requesting 12,000
5. Presentation by the Keep Texas Beautiful Services.
**Discussion only, KTBS is requesting 900
6. Presentation by the Meals on Wheels Program.
**Discussion only, meals on wheels is requesting 10,000
7. Presentation by the Mental Health/Mental Retardation Program.
**Discussion only, MHMRP is requesting 2,000
8. Other Request
**None

VI. The City Council may discuss and take action on the following agenda Items regarding the expenditure of Hotel/Motel Tax Funds from various entities and organizations: (Each Presenter will be allowed a 5-minute presentation.)

1. Madisonville Cattlemen’s Sidewalk Association.
**Discussion only, MCSA is requesting 3,000
2. Presentation by the Fair Association.
**No representative
3. Presentation by the Museum.
**Discussion only, Museum is requesting same as last year
4. Presentation by the Mushroom, Downtown Merchants & Arts Festival.
**Discussion only Mushroom ,Downtown merchants No representative
Arts Council is requesting 1,000
5. Presentation by the Coon Hunters Association.
**Discussion only requesting 7500
6. Presentation by the El Camino Real Association.
**Discussion only EL Camino Real is requesting 1200
7. Other Request.
**None
Adjournment.

A motion was made by Terri Creel to adjourn at 7:10 p.m. and seconded by Lois Brown, All voting aye. Motion Carried

MINUTES REGULAR COUNCIL MEETING AUGUST 10, 2009

2009-11-25T09:31:00.000-08:00

REGULAR CITY COUNCIL MEETING pg 1
August 10, 2009
MINUTES

The Madisonville City Council met in a regular meeting on August 10, 2009 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas

Meeting called to order at 6:00 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Catoe- City Manager
John Bankhead-City Attorney
Rosa Barrera- City Secretary

I. MEETING CALLED TO ORDER: 6:00 P.M.
II. INVOCATION – Marvin Stanton
III. PLEDGES
IV. VISITORS FORUM (3 Minutes) Father Mike Barone gave an update about the
Mushroom Festival
V. CONSENT AGENDA:

1. Approval of the minutes as written for the July 9, 2009 and the July 13th,
2009 meetings.
****Motion was made by Donnie Myrick to approve the minutes as written,
Seconded by Lois Brown all voting aye motion carried
2. Approval of Accounts Payable as written for the previous month
****Motion was made by Lois Brown to approve the accounts payable as
written, Seconded by Terri Creel all voting aye motion carried
3. Approval of Accounts Payable for Drakes Service for the previous month Council Member Drake shall abstain from all discussions and from voting
on this matter.
****Motion was made by Terri Creel to approve Drakes Service as written,
Seconded by Lois Brown, (4) four approved-Terri Creel, Donnie Myrick, Lois
Brown and Marvin Stanton (1) abstained was Debra Drake from Drake Service
motion carried

Pg 2 8/10/09

II. OLD BUSINESS: The City Council may discuss and take actions on the following Agenda Items:

*****Motion was made by Terri Creel to go into closed executive session at 6:12 p.m.
Seconded by Lois Brown all voting aye motion carried

1. The City Council may enter Closed or Executive Session to discuss legal matters with the City Attorney – Government Code – 551.071.
• To Discuss Enforcement Actions against the City’s wastewater treatment
plant / collection system by the TCEQ.

CLOSED EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.”

*****Motion was made by Lois Brown to go back into open session at 6:45 p.m.
Seconded by Terri Creel all voting aye motion carried

OPEN SESSION:

2. The City may take actions on any items as discussed in Executive Session.

• To Discuss Enforcement Actions against the City’s wastewater treatment plant / collection system by the TCEQ.
****No action taken, Mr. Paul Catoe will attend in a meeting on August 13, 2009 with
TCEQ
3. Presentation of information regarding the Wallace Group, Inc.

• Discussions regarding recent actions to increase water pressure to
the St. Joseph Hospital –
i. Presentation regarding actions taken thus far and the results
of those actions:
ii. Discussions regarding further actions which the City may
consider taking. (Such as a pressure tank)
****Discussion only
4. Discussion and possible actions to approve a revision to approve a task order
No. 9 to take out one of the generators for water well # 5 and to add one lift
station as far as providing generators. (According to our grant writer,
the HUD Funds should provide generators for both wells # 3 & Wells
# 5. which should be funded in different funding cycles.)
****Motion was made by Debra Drake to approve a task order No. 9 to take out one of
the generators for water well #5 and to add one lift station as far as providing generators.
Seconded by Lois Brown, all voting aye, motion carried

Pg 3 8/10/09

5. Discussion and possible actions to approve Task Order No. 10. in reference
to miscellaneous projects which may require the services of an engineer
such as shooting elevations to review sewer flows for different development tracts.
****Motion was made by Donnie Myrick to approve task order no.9 not to exceed $10,000
Seconded by Lois Brown (4) four approved Donnie Myrick, Lois Brown, Debra Drake and
Terri Creel. (1) one abstained was Marvin Stanton motion carried

6. Discussion and possible actions to approve Task Order No. 11. In reference
to the design of the SCADA System and the Automatic Dialers.
****Motion was made by Terri Creel to tabled task order no. 11. Seconded by Debra Drake
All voting aye motion carried

7. Discussion and possible actions to approve Task Order No. 12. To
provide an emergency generator for the City Hall.
***Motion was made by Terri Creel to tabled task order no. 12. Seconded by Debra Drake
All voting aye motion carried

8. Discussion and possible actions to approve a Pre-Agreement for the 2009
CDBG Program.
***Motion was made by Donnie Myrick to approve a Pre Agreement for the 2009 CDBG
Program Seconded by Debra Drake all voting aye motion carried

9. Discuss and consider change order #1 for the Collard Street sewer main project.
(The Sewer main will have to be moved into the street due to the location
of an existing water line)
***Motion was made by Donnie Myrick to change order #1 for the Collard Street sewer
project. Seconded by Debra Drake all voting aye motion carried

VI. NEW BUSINESS: The City Council may take actions on the following agenda Items:

1. Discussion and possible actions regarding providing internet services for the
City of Madisonville – Ronnie Lockhart. (Ronnie Lockhart came in front of
the Council to request a letter of approval so, he can apply for a Grant)
***Motion was made by Donnie Myrick to approve the request of the letter for a grant
Seconded by Terri Creel all voting aye motion carried

2. Presentation regarding a new outdoor warning system for the City – Clyde
Turknett DH Marketing.
***Discussion Only

3. Discussions and possible actions regarding Extreme Promotions – Fire
Chief Thom Jones.
***Motion was made by Donnie Myrick to not approve Extreme Promotions
Seconded by Marvin Stanton all voting aye motion carried

4. Discussion and possible actions to replace Lisa Miller on the Planning &
Zoning Commission as she has moved to Corsicana.
***Motion was made by Terri Creel to replace Lisa Miller with David Williams on the
Planning & Zoning Commission, Seconded by Donnie Myrick all voting aye motion carried

Pg 4 8/10/09
5. Discussion and possible actions in regards to picking up brush items and
trash items throughout the City.
***Motion was made by Terri Creel to hired three (3) temporary workers to pick up
Brush items and trash items throughout the City. Seconded by Donnie Myrick, all voting
aye motion carried

6. Discussions in regards to conducting a seal coating program or purchasing a
pot hole patching machine under line item No. 10-80-813 in the Street
Department. We currently have $114,335.60 remaining in the line item.
***Discussion only

7. Discussion and possible actions regarding the approval of an ordinance which
would allow the Code Enforcement Officer / Animal Control Officer to issue
citations for violations of the city codes.
***Motion was made by Donnie Myrick to change the revision to animal control officer, and
not a code enforcement officer (non technical areas) Seconded by Terri Creel all voting
aye motion carried.

8. The City Council may enter Closed or Executive Session to discuss legal
issues with the City Attorney - Government Code 551.071
***Motion was made by Terri Creel to go into closed executive session at 8:20 p.m.
Seconded by Donnie Myrick all voting aye, motion carried

CLOSED EXECUTIVE SESSION:

The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071 (Consultation with Attorney),
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.74 (Personnel Matters), 551.076
Deliberations abut Security Devices) and 551.086 (Economic Development).”

a. To discuss the City’s legal obligations to provide certain services
after the 10 year statute of limitation expires in regards to
the municipal service plan.

b. To discuss the legal requirements in regards to the City providing
funds to public and or private entities through the allocation of
general funds and hotel/motel tax funds.

****Motion was made by Donnie Myrick to go back into open session at 8:40 p.m.
Seconded by Debra Drake all voting aye motion carried

OPEN SESSION:

Pg 4 8/10/09

a. To discuss the City’s legal obligations to provide certain services
after the 10 year statute of limitation expires in regards to
the municipal service plan.

b. To discuss the legal requirements in regards to the City providing
funds to public and or private entities through the allocation of
general funds and hotel/motel tax funds.

****No discussion

ADJOURNMENT:

A motion was made by Terri Creel to adjourn at 8:40 p.m. and seconded by Lois Brown
All voting aye. Motion Carried

___________________________
Don Dean - Mayor
ATTEST:
____________________________
Rosa Barrera – City Secretary

REGULAR COUNCIL MEETING AUGUST 10, 2009

2009-11-25T09:28:00.000-08:00

NOTICE OF CALLED MEETING
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A REGULAR COUNCIL MEETING ON AUGUST 10, 2009AT 6:00 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS

CITY OF MADISONVILLE
AGENDA
08-10-09; 6:00 P.M.

I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES
IV. VISITORS FORUM ( 3 MINUTES)

• THE COUNCIL MAY MAKE A STATEMENT OF FACT; OR
• THE COUNCIL MAY PROVIDE EXISTING CITY POLICY; OR
• THE COUNCIL MAY MOVE TO PLACE THE ITEM ON A FUTURE AGENDA.

V. CONSENT AGENDA

All consent agenda items are considered to be routine by the City Council and will be enacted by a motion. There will be no separate discussion on these items unless a Council Member so request, in which event the item will be removed from the Consent Agenda and considered as a normal agenda item for discussion.

1. Approval of the minutes as written for the July 9, 2009, July 13th, 2009 and August 6, 2009 meetings.
2. Approval of Accounts Payable as written for the previous month:
3. Approval of Accounts Payable for Drakes Service for the previous month: Council Member Drake shall abstain from all discussions and from voting on this matter.

VI. OLD BUSINESS: The City Council may discuss and take actions on the following Agenda Items:

1. The City Council may enter Closed or Executive Session to discuss legal matters with the City Attorney – Government Code – 551.071.
• To Discuss Enforcement Actions against the City’s wastewater treatment plant / collection system by the TCEQ.

CLOSE EXECUTIVE SESSION:

The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.”

OPEN SESSION:

2. The City may take actions on any items as discussed in Executive Session.

• To Discuss Enforcement Actions against the City’s wastewater treatment plant / collection system by the TCEQ.

3. Presentation of information regarding the Wallace Group, Inc.

• Discussions regarding recent actions to increase water pressure to the St. Joseph Hospital –
i. Presentation regarding actions taken thus far and the results of those actions:
ii. Discussions regarding further actions which the City may consider taking. (Such as a pressure tank)

4. Discussion and possible actions to approve a revision to approve a task order No. 9 to take out one of the generators for water well # 5 and to add one lift station as far as providing generators. (According to our grant writer, the HUD Funds should provide generators for both wells # 3 & Wells # 5. which should be funded in different funding cycles.)

5. Discussion and possible actions to approve Task Order No. 10. in reference to miscellaneous projects which may require the services of an engineer such as shooting elevations to review sewer flows for different development tracts.

6. Discussion and possible actions to approve Task Order No. 11. In reference to the design of the SCADA System and the Automatic Dialers.

7. Discussion and possible actions to approve Task Order No. 12. To provide an emergency generator for the City Hall.

8. Discussion and possible actions to approve a Pre-Agreement for the 2009 CDBG Program.

9. Discuss and consider change order #1 for the Collard Street sewer main project. ( The Sewer main will have to be moved into the street due to the location of an existing water line)

VI. NEW BUSINESS: The City Council may take actions on the following agenda Items:

1. Discussion and possible actions regarding providing internet services for the City of Madisonville – Ronnie Lockhart.

2. Presentation regarding a new outdoor warning system for the City – Clyde Turknett DH Marketing.

3. Discussions and possible actions regarding Extreme Promotions – Fire Chief Thom Jones.

4. Discussion and possible actions to replace Lisa Miller on the Planning & Zoning Commission as she has moved to Corsicana.

5. Discussion and possible actions in regards to picking up brush items and trash items throughout the City.

6. Discussions in regards to conducting a seal coating program or purchasing a pot hole patching machine under line item No. 10-80-813 in the Street Department. We currently have $114,335.60 remaining in the line item.

7. Discussion and possible actions regarding the approval of an ordinance which would allow the Code Enforcement Officer / Animal Control Officer to issue citations for violations of the city codes.

8. The City Council may enter Closed or Executive Session to discuss legal issues with the City Attorney - Government Code 551.071

a. To discuss the City’s legal obligations to provide certain services after the 10 year statute of limitation expires in regards to the municipal service plan.

b. To discuss the legal requirements in regards to the City providing funds to public and or private entities through the allocation of general funds and hotel/motel tax funds.

CLOSE EXECUTIVE SESSION:

The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.074 (Personnel Matters), 551.076
Deliberations about Security Devices) and 551.086 (Economic Development.”

OPEN SESSION:

9. Upon returning to open session, the City Council may take the appropriate
actions regarding the subject matter discussed while in Executive Session.

a. To discuss the City’s legal obligations to provide certain services after
the year statute of limitation expires in regards to the municipal service plan.

b. To discuss the legal requirements in regards to the City providing funds
to public and or private entities through the allocation of general funds
and hotel/motel tax funds.

V111. Adjournment

I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON AUGUST 7, 2009.

_______________________________
CITY SECRETARY

IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2009.

_____________________
CITY SECRETARY

MINUTES CALLED CITY COUNCIL MEETING AUGUST 6, 2009

2009-11-25T07:43:00.000-08:00

CALLED CITY COUNCIL MEETING pg 1
August 6, 2009
MINUTES

The Madisonville City Council met in a regular meeting on August 6, 2009 at 5:35 p.m. at 210 W. Cottonwood, Madisonville, Texas

Meeting called to order at 5:35 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem-absent
Donald Myrick-Council Member-absent
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Catoe- City Manager
Rosa Barrera- City Secretary

I. MEETING CALLED TO ORDER: 5:35 P.M.
II. INVOCATION – Paul Catoe
III. PLEDGES
IV. DEPARTMENT HEAD REPORTS: (The City Council may discuss and or take
actions on any items as discussed in regards to the reports presented.
1. Discussions regarding Economic Development Activities for the month of June,
2009 – John Hardy, Madison County EDC President.
• Discussion on industrial park concerning sewer lines, sewer service and
other enhancements.
• Discussion of “Old Oak Housing Development in regards to conversations
with contractor, completion of the homes and the issuance of a Certificate
of Occupancy.
• Discussions regarding of monthly meetings – to be held on the 2nd Tuesday
of each month.
• Discussions regarding individual who may be interested in a storage barn
for the storage of hay materials for Monterey Mushroom. He will need
land and possibly utilities.
• Discussions regarding inquiry regarding assisted living facility in reference
to water and sewer services to be provided. Suggested the developer
see Bob Baragin at the SBA office in Huntsville.
• Discussions regarding the presentation of the Texas A & M Students in
regards to the Development of the Downtown Area.
• Discussions regarding Navasota Energy.
• Discussions regarding quarterly meeting with the City Council in September.
******Discussion only on all the above items

Pg 2 8/6/09

2. Discussion of Municipal Court Report, which consist of (1.) New cases filed;
(2.) Disposition prior to Trial; (3.) Disposition at Trial; (4.) Cases Dismissed;
(5.) Community Service Ordered; (6.) Cases Appealed; (7.) Juvenile/Minor Activity;
(8.) Parent Contributing to Non-Attendance; (9.) Safety Responsibility and
DL Suspension; (10.) Search Warrants issued; (11.) Arrest Warrants issued;
(12.) Magistrate Warnings Given; (13.) Emergency Mental Health; (14.) Mag.
Ordinance of Protection; (15.) Total Revenues and citations issued.
Discussions regarding warrant cases turned over to Management Koncepts,
Inc. for collection.
*****Discussion only
3. Discussion of Police Department Report – Chief Clendennen:
• Discussions regarding the progress of filling the Lieutenants position.
• Presentation of Code Enforcement Activity Report to include the names, addresses, citations issued, number of pictures, compliance and status.
• Presentation of Animal Control Activity Report to present the addresses of complaints.
• Presentation of monthly activity report to include Alarms, Animal related calls,
Assist Other Agency, Assaults, Arrest, Burglary of Habitation, Burglary
of a Building, Burglary of a motor vehicle, Criminal Mischief, Criminal
Trespass, Disorderly Conduct, DWI, Possession of Marijuana,
Homicide Investigation, Investigation of Theft, Missing/Lost Persons,
Possession of Drug Paraphernalia, Possession Manufactured Delivery of A
controlled Substance, Public intoxication, Found Recovered of
Property, Forgery/Fraud, Stolen Vehicles, Theft, Vandalism, Verbal
Disputes, Warrant Arrest, Domestic Violence, Sexual Assault, Robbery,
Citations issued by Officer, Breakdown of Citations, the number of miles
driven by Officers, Total fuel used and Total Runs to Rita B. Huff Center (ACO).
*****Discussion only on all the above items
4. Discussion of Fire Department Report – Danny Butts
• Presentation of reimbursement forms for Revenue Recovery, Inc.
• Review of number of calls and presentation of monthly report, which consist
of Fire Calls to include Grass Fires, Structure Fires, vehicle Fires, Wrecks,
Oil Spills, Air Lift of Patients, Gas Spills, Other, Drills, Calls Inside the
City, Calls Outside the City, and the amount of fuel used for the month.
• Discussions regarding fire Department activities after the July 26th, 2009 Storm.
*****Discussion only on all the above items
5. Presentation of Convention and Tourism Report – Sharon Phelps.
• Presentation regarding major activities for the previous month and the
meetings and activities attended.
• Presentation regarding the meeting held with the Downtown Merchants
on 07-30-09.
• Presentations regarding the types of phone calls received.
******Discussion only on all the above items
6. Presentation of Report by the Director of Utilities – Kevin Story:
• Discussion of progress of collection system main line improvements on Collard
Street.
• Progress report on the static and residual pressures at the St. Joseph’s
hospital & installation of new line.
• Presentation of Pot-Hole Report for the Month of June, 2009.

Pg 3 8/6/09

• Discussions of recent clean-up activities in regards to the continuation of
clean-up activities after the June 26, 2009 storm.
• Discussions regarding the cleaning of the elevated and ground storage
tanks and repairs of ladder for the 300,000 gallon elevated storage tank.
• Discussions regarding recent park repairs.
• Discussions regarding the number of recent water main breaks and repairs.
*****Discussion only on all the above items
7. Presentation of Report by the Director of the Wastewater Treatment Plant – John Reed:
• Discussions and possible actions regarding recent letter received from
the TCEQ and actions taken up to this point.
*****Discussion only
8. Presentation of City Manager’s Report – Paul Catoe:
• Presentation of the fiscal report for the month of July, 2009.
• Presentation regarding Transmittal Letter to Bruce Dvorak with
the Department of Landscaping at Texas A&M University in
regards to our Parks and Wildlife Trail Grant.
• Presentation of Transmittal Letter to Chad L. Bohne, P.E.
of the Texas Department of Transportation regarding our approved
advanced funding agreement.
• Presentation of the Transmittal Letter to Joel Klump with the TCEQ
in regards to our approved cross connection control ordinance.
• Presentation of a transmittal letter to Paul Boyer in regards to our
approved task order # 9. and amendment to task order # 4.
• Presentation of article which appeared in the Madisonville Meteor
on July 22, 2009.
• Presentation of projects presented to the Texas Water Development
Board for funding consideration.
• Presentation of information regarding the Meals on Wheels Program.
• Presentation of letter received from The Honorable Jim Dunnam,
State Representative, District 57
*****Discussion on all the above items

ADJOURNMENT:

A motion was made by Terri Creel to adjourn at 7:15 p.m. and seconded by Lois Brown
All voting aye. Motion Carried

___________________________
Don Dean - Mayor
ATTEST:
____________________________
Rosa Barrera – City Secretary

AGENDA CALLED CITY COUNCIL MEETING AUGUST 6, 2009

2009-11-25T07:38:00.000-08:00

v NOTICE OF CALLED MEETING
THIS MEETING WAS POSTED PURSUANT TO THE TEXAS OPEN MEETING
ACT V.T.C.A. GOVERNMENT CODE CHAPTER 551THE CITY OF MADISONVILLE WILL HOLD A CALLED COUNCIL MEETING ON AUGUST 6, 2009AT 5:30 P.M. AT 210 W. COTTONWOOD MADISONVILLE, TEXAS

OPEN MEETING:
An Open Meeting will be held to consider the following subjects:

AGENDA

I. CALL MEETING TO ORDER.
II. INVOCATION
III. PLEDGES
IV. DEPARTMENT HEAD REPORTS:
(The City Council may discuss and or take actions on any items as discussed in regards to the reports presented.)
( Items, which are not on the Agenda may not be discussed.)

1. Discussions regarding Economic Development Activities for the month of June, 2009 – John Hardy, Madison County EDC President.
• Discussion on industrial park concerning sewer lines, sewer service and other enhancements.
• Discussion of “Old Oak Housing Development in regards to conversations with contractor, completion of the homes and the issuance of a Certificate of Occupancy.
• Discussions regarding of monthly meetings – to be held on the 2nd Tuesday of each month.
• Discussions regarding individual who may be interested in a storage barn for the storage of hay materials for Monterey Mushroom. He will need land and possibly utilities.
• Discussions regarding inquiry regarding assisted living facility in reference to water and sewer services to be provided. Suggested the developer see Bob Baragin at the SBA office in Huntsville.
• Discussions regarding the presentation of the Texas A & M Students in regards to the Development of the Downtown Area.
• Discussions regarding Navasota Energy.
• Discussions regarding quarterly meeting with the City Council in September.

2. Discussion of Municipal Court Report, which consist of (1.) New cases filed; (2.) Disposition prior to Trial; (3.) Disposition at Trial; (4.) Cases Dismissed; (5.) Community Service Ordered; (6.) Cases Appealed; (7.) Juvenile/Minor Activity; (8.) Parent Contributing to Non-Attendance; (9.) Safety Responsibility and DL Suspension; (10.) Search Warrants issued; (11.) Arrest Warrants issued; (12.) Magistrate Warnings Given; (13.) Emergency Mental Health; (14.) Mag. Ordinance of Protection; (15.) Total Revenues and citations issued. Discussions regarding warrant cases turned over to Management Koncepts, Inc. for collection.

3. Discussion of Police Department Report – Chief Clendennen:

• Discussions regarding the progress of filling the Lieutenants position.
• Presentation of Code Enforcement Activity Report to include the names, addresses, citations issued, number of pictures, compliance and status.
• Presentation of Animal Control Activity Report to present the addresses of complaints.
• Presentation of monthly activity report to include Alarms, Animal related calls, Assist Other Agency, Assaults, Arrest, Burglary of Habitation, Burglary of a Building, Burglary of a motor vehicle, Criminal Mischief, Criminal Trespass, Disorderly Conduct, DWI, Possession of Marijuana, Homicide Investigation, Investigation of Theft, Missing/Lost Persons, Possession of Drug Paraphernalia, Possession Manufactured Delivery of A controlled Substance, Public intoxication, Found Recovered of Property, Forgery/Fraud, Stolen Vehicles, Theft, Vandalism, Verbal Disputes, Warrant Arrest, Domestic Violence, Sexual Assault, Robbery, Citations issued by Officer, Breakdown of Citations, the number of miles driven by Officers, Total fuel used and Total Runs to Rita B. Huff Center (ACO).

4. Discussion of Fire Department Report – Danny Butts

• Presentation of reimbursement forms for Revenue Recovery, Inc.
• Review of number of calls and presentation of monthly report, which consist of Fire Calls to include Grass Fires, Structure Fires, vehicle Fires, Wrecks, Oil Spills, Air Lift of Patients, Gas Spills, Other, Drills, Calls Inside the City, Calls Outside the City, and the amount of fuel used for the month.
• Discussions regarding fire Department activities after the July 26th, 2009 Storm.

5. Presentation of Convention and Tourism Report – Sharon Phelps.

• Presentation regarding major activities for the previous month and the meetings and activities attended.
• Presentation regarding the meeting held with the Downtown Merchants on 07-30-09.
• Presentations regarding the types of phone calls received.

6. Presentation of Report by the Director of Utilities – Kevin Story:

• Discussion of progress of collection system main line improvements on Collard Street.
• Progress report on the static and residual pressures at the St. Joseph’s hospital & installation of new line.
• Presentation of Pot-Hole Report for the Month of June, 2009.
• Discussions of recent clean-up activities in regards to the continuation of clean-up activities after the June 26, 2009 storm.
• Discussions regarding the cleaning of the elevated and ground storage tanks and repairs of ladder for the 300,000 gallon elevated storage tank.
• Discussions regarding recent park repairs.
• Discussions regarding the number of recent water main breaks and repairs.

7. Presentation of Report by the Director of the Wastewater Treatment Plant – John Reed:

• Discussions and possible actions regarding recent letter received from the TCEQ and actions taken up to this point.

8. Presentation of City Manager’s Report – Paul Catoe:

• Presentation of the fiscal report for the month of July, 2009.
• Presentation regarding Transmittal Letter to Bruce Dvorak with the Department of Landscaping at Texas A&M University in regards to our Parks and Wildlife Trail Grant.
• Presentation of Transmittal Letter to Chad L. Bohne, P.E. of the Texas Department of Transportation regarding our approved
advanced funding agreement.
• Presentation of the Transmittal Letter to Joel Klump with the TCEQ in regards to our approved cross connection control ordinance.
• Presentation of a transmittal letter to Paul Boyer in regards to our approved task order # 9. and amendment to task order # 4.
• Presentation of article which appeared in the Madisonville Meteor on July 22, 2009.
• Presentation of projects presented to the Texas Water Development Board for funding consideration.
• Presentation of information regarding the Meals on Wheels Program.
• Presentation of letter received from The Honorable Jim Dunnam, State Representative, District 57

Adjournment.

I, ROSA BARRERA, CITY SECRETARY DO HEREBY CERTIFY THAT THE
ABOVE NOTICE WAS POSTED ON THE BULLETIN BOARD AT CITY HALL AT
210 W. COTTONWOOD, MADISONVILLE, TEXAS AT 5:00 P.M. ON AUGUST 3, 2009.
_______________________________
CITY SECRETARY
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY OF MADISONVILLE WILL PROVIDE FOR REASONABLE ACCOMODATIONS FOR PERSONS ATTENDING THE CITY COUNCIL MEETINGS. TO BETTER SERVE YOU, A REQUEST SHOULD BE RECEIVED 24 HOURS PRIOR TO THE MEETING. PLEASE CONTACT CITY HALL AT 936-348-2748.
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED FROM THE CITY BULLETIN BOARD ON ________DAY OF _________________, 2009.
_____________________
CITY SECRETARY

REGULAR COUNCIL MINUTES JULY 13, 2009

2009-11-25T07:29:00.000-08:00

REGULAR CITY COUNCIL MEETING pg 1
July 13, 2009
MINUTES

The Madisonville City Council met in a regular meeting on July 13, 2009 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas

Meeting called to order at 6:00 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem-absent
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Catoe- City Manager
John Bankhead-City Attorney-absent
Rosa Barrera- City Secretary

I. MEETING CALLED TO ORDER: 6:00 P.M.
II. INVOCATION – Paul Catoe
III. PLEDGES
IV. VISITORS FORUM (3 Minutes)
****item # 2 on New Business was moved to the front per Mayor and City Manager

2. Discussion and possible actions regarding property re-zoning within the City
Limits and tax incentives to open a new business within the City Limits –
Debbie Burkhardt and Kathy Pearson.
*****Discussion Only
V. CONSENT AGENDA

All consent agenda items are considered to be routine by the City Council and will be enacted
by a motion. There will be no separate discussion on these items unless a Council Member
so request, in which event the item will be removed from the Consent Agenda and considered
as a normal agenda item for discussion.

1. Approval of the minutes as written for the June 4, 2009 and June 8,
2009 meetings.
****Motion was made by Terri Creel to approve the minutes as corrected,
Seconded by Debra Drake, all voting aye motion carried
2. Approval of Accounts Payable as written for the previous month:
****Motion was made by Donnie Myrick to approve the accounts payable as written
Seconded by Lois Brown all voting aye, motion carried
3. Approval of Accounts Payable for Drakes Service for the previous
month: Council Member Drake shall abstain from all discussions and
from voting on this matter.
****Motion was made by Terri Creel to approve Drakes Service as written,
Seconded by Donnie Myrick. (3)three approve-Terri Creel, Donnie Myrick and Lois

Brown (1) abstained was Debra Drake from Drake Service motion carried
4. Consideration of an ordinance to amend the budget for the 3rd quarter
of FY 2008-2009. (Ending June 30th, 2009)
***Motion was made by Terri Creel to amend the budget for the 3rd quarter
of FY 2008-2009. (ending June 30th 2009. Seconded by Debra Drake all voting
aye motion carried

OLD BUSINESS: The City Council may discuss and take actions on the following
Agenda Items:

1. Presentation of information regarding the Wallace Group, Inc.
• Discussions regarding recommendations to increase water pressure to the St. Joseph Hospital –
(1.) Presentation regarding actions taken thus far and the results of
those actions:***Discussion only
(2.) Discussions regarding further actions which the City may consider
taking. (Such as a pressure tank)***Discussion only

2. Discussion and possible actions to approve an amendment of Task Order # four regarding Hospital Fire Flow Modeling.
****Motion was made by Terri Creel to approve the increase of Task order #4
regarding Hospital fire flow modeling. Seconded by Donnie Myrick, all voting aye
motion carried.
3. Presentation of information on progress of other task orders.
****Discussion only
4. Discussion and possible action to approve an agreement between the City of Madisonville and the Texas Department of Transportation regarding the improvements to Collard Street
***Motion was made by Debra Drake to approve an agreement between the City of
Madisonville and the Texas Department of Transportation regarding the improvements
to Collard Street. Seconded by Terri Creel all voting aye, motion carried
5. Discussion and possible action to approve an amendment of Task Order # 5 - Collard Street HMAC Overlay. (Attached approved order)
****Motion was made by Terri Creel to tabled, Seconded by Debra Drake
all voting aye, motion carried
6. Discussions and possible actions regarding the approval of Task Order # 9 regarding the installation of emergency generators.
****Motion was made by Donnie Myrick to approve 10 lift stations generators and
1 water well generator, Seconded by Terri Creel, all voting aye, motion carried
VI. NEW BUSINESS: The City Council may take actions on the following agenda Items:

1. Discussion and possible actions regarding the approval of an ordinance of
the City of Madisonville, Texas adding a new section to our 2006 plumbing Code
to be entitled “Cross- Connection Program as recommended by the TCEQ.
***Motion was made by Donnie Myrick to approve an ordinance of the City
of Madisonville adding a new section to our 2006 plumbing code to be entitled
“Cross-Connection Program as recommended by the TCEQ and amend that
advertisement is done . Seconded by Debra Drake all voting aye motion carried

2. ****this item was moved to the top of the page.

3. Discussion and possible actions authorizing the City Manager to initiate actions to complete work on the City Hall.

• Locate an asbestos abatement consultant to check the roof, carpet and
other areas that will need to be examined prior to seeking bids for work
on the City Hall as required by the Texas Department of Health.
Areas that will need attention are as follows:

1. New Roof, New insulation, New Carpet, Improvements to the
Police Department, Restrooms and doors to meet ADA Compliance.
***Motion was made by Lois Brown to authorize the City Manager to initiate actions to
complete work on the City Hall. Seconded by Debra Drake all voting aye, motion
carried
4. Discussion and possible actions regarding attendance for the Fall Meeting of
the Region 14 TML Meeting in Galveston on August 14th and 15th, 2009 in Galveston
***Discussion only
5. Discussions and possible Actions regarding the (3) appointments to the Chamber Board to serve as Advisory Board Members – Terri Creel.
****Motion was made by Terri Creel to move the City Board members to Advisory
Board members, Seconded by Debra Drake all voting aye motion carried
6. The City Council may enter Closed or Executive Session to deliberate the duties, appointment and or employment of an Executive Director for the Madison County Chamber of Commerce - Government Code 551.074.
****Motion was made by Debra Drake to close the open session at 7:45 p.m.
and go into closed executive session, Seconded by Donnie Myrick all voting
aye motion carried
CLOSE EXECUTIVE SESSION:
The City Council for the City of Madisonville reserves the right to
Adjourn into executive session at any time during the course of this
Meeting to discuss any of the matters listed above, as authorized by Texas
Government Code Sections 551.071 (Consultation with Attorney),
551.072 (Deliberations about Real Property), 551.073 (Deliberations
about Gifts and Donations), 551.74 (Personnel Matters), 551.076
Deliberations abut Security Devices) and 551.086 (Economic Development).”
********Motion was made by Lois Brown to go back into open session at 8:20 P.M.
seconded by Donnie Myrick All voting aye, Motion Carried

OPEN SESSION:

7. Upon returning to open session the City Council may consider taking actions
on any items as discussed in executive session.
****No action taken

ADJOURNMENT:
A motion was made by Terri Creel to adjourn at 8:20 p.m. and seconded by Debra Drake
All voting aye Motion Carried

___________________________
Don Dean - Mayor
ATTEST:
____________________________
Rosa Barrera – City Secretary

CALLED CITY COUNCIL MINUTES JULY 9, 2009

2009-11-25T07:21:00.000-08:00

CALLED CITY COUNCIL MEETING pg 1
July 9, 2009
MINUTES

The Madisonville City Council met in a regular meeting on July 9, 2009 at 5:35 p.m. at 210 W. Cottonwood, Madisonville, Texas

Meeting called to order at 5:35 p.m.
Meeting called to order with the following members present:
Don Dean-Mayor
Marvin Stanton-Mayor Protem-absent
Donald Myrick-Council Member
Debra Drake-Council Member
Lois Brown-Council Member
Terri Creel-Council Member
Paul Catoe- City Manager
Rosa Barrera- City Secretary

I. MEETING CALLED TO ORDER: 5:30 P.M.
II. INVOCATION – Don Dean
III. PLEDGES
IV. DEPARTMENT HEAD REPORTS: (The City Council may discuss and or take
actions on any items as discussed in regards to the reports presented.

1. Discussions regarding Economic Development Activities for the month of June, 2009 – John Hardy, Madison County EDC President.
• Discussions regarding the recent resignations of the Executive Director of
the Madison County EDC and the procedures which the EDC has put into place to continue effective economic development activities for Madison
County.
• Discussions regarding the continuation of conversations with Sam and Nita Rizzo regarding the possible use of a sign on I-45.
• Discussions regarding an inquiry into building new duplexes within the City.
• Discussions regarding the progress of the Navasota Entergy Project.
• Discussions regarding committee established to work with Council Member Terri Creel and others to develop a new job description for the new Executive Director of the Madison County Chamber of Commerce.
• Discussion regarding the status of the homes in the Old Oakes Subdivision.
****Discussion only on all the above items****
2. Discussion of Municipal Court Report, which consist of (1.) New cases filed; (2.) Disposition prior to Trial; (3.) Disposition at Trial; (4.) Cases Dismissed; (5.) Community Service Ordered; (6.) Cases Appealed; (7.) Juvenile/Minor Activity; (8.) Parent Contributing to Non-Attendance; (9.) Safety Responsibility and DL Suspension; (10.) Search Warrants issued; (11.) Arrest Warrants issued; (12.) Magistrate Warnings Given; (13.) Emergency Mental Health; (14.) Mag. Ordinance of Protection; (15.) Total Revenues and citations issued.*****Discussion only****

3. Discussion of Police Department Report – Chief Clendennen:

• Discussions regarding recent vacancies within the Police Department and hiring replacements to fill those positions for Lt. McClure and for Officer Bradley Neal.
****Discussion only
• Discuss and take action on Chapter 3, Section 1B (Department Leadership) of the
Police Policy Manual .
****Motion was made by Donnie Myrick to change the chain of command to read as follow in the absence of the Chief, the chain of command will be as follows;
Chief of Police, Lieutenant, Sergeant, and Investigator, Seconded by Debra Drake
(3) three approve Donnie Myrick, Debra Drake, and Lois Brown (1) one abstained
Terri Creel*** meanwhile the Chief and City Manager will be working on the update on the policy and procedures manual for the Police Department.
• Discuss and take action on Chapter 3, Section 3D (Take Home use of Department
Vehicles) of the Police Policy Manual
****Motion was made by Donnie Myrick to leave this section of this policy as it is until
further notice, Seconded by Lois Brown, All voting aye. Motion Carried
• Presentation of Code Enforcement Activity Report to include the names, addresses, citations issued, number of pictures, compliance status, and general comments.
****Discussion only***
• Presentation of Animal Control Activity Report to present the addresses of complaints and the comments for each complaint.
****Discussion only***
• Presentation of monthly activity report to include Alarms, Animal related calls, Assist Other Agency, Assaults, Arrest, Burglary of Habitation, Burglary of a Building, Burglary of a motor vehicle, Criminal Mischief, Criminal Trespass, Disorderly Conduct, DWI, Possession of Marijuana, Homicide Investigation, Investigation of Theft, Missing/Lost Persons, Possession of Drug Paraphernalia, Possession Manufactured Delivery of A controlled Substance, Public intoxication, Found Recovered of Property, Forgery/Fraud, Stolen Vehicles, Theft, Vandalism, Verbal Disputes, Warrant Arrest, Domestic Violence, Sexual Assault, Robbery, Citations issued by Officer, Breakdown of Citations, the number of miles driven by Officers, Total fuel used and Total Runs to Rita B. Huff Center (ACO).
****Discussion only***
4. Discussion of Fire Department Report – Thom Jones:

• Presentation of information regarding the Fire Board Meeting conducted on June
22, 2009.
• Review of number of calls and presentation of monthly report, which consist of Fire Calls to include Grass Fires, Structure Fires, vehicle Fires, Wrecks, Oil Spills, Air Lift of Patients, Gas Spills, Other, Drills, Calls Inside the City, Calls Outside the City, and the amount of fuel used for the month.
• Discussion regarding donation of Thermal Imager Camera received from the City of Bryan Fire Department.
***Discussion only on all the above items***
5. Presentation of Convention and Tourism Report – Sharon Phelps.

• Presentation regarding major activities for the previous month and the meetings and activities attended.
• Presentations regarding the types of phone calls received.

*****Discussion only on all the above items****

6. Presentation of Report by the Director of Utilities – Kevin Story:

• Discussion of progress of collection system main line improvements on Collard Street.
• Progress report on the static and residual pressures at the St. Joseph’s hospital.
• Presentation of Pot-Hole Report for the Month of May, 2009.
• Completion of Bridge Repairs on Trinity.
• Discussions regarding the output of water well # 4.
• Discussions regarding use of the street sweeper throughout the community.
• Discussions regarding recent park repairs.
• Discussions regarding the number of recent water main breaks and repairs.
• Discussions regarding a long time customer allowing the City to connect the City’s out dated water main up to the Water District’s Service main out on Highway 978.
*****Discussion only on all the above items****
7. Presentation of Report by the Director of the Wastewater Treatment Plant – John Reed:

• Discussion of the Housing Standards Commission meeting conducted on June
15th, 2009.
• Discussions regarding the recent repairs at the WWTP including rotor shafts
at plant # 1.
• Discussions of the overall operations of the Wastewater Treatment Plant and the TCEQ Order of Compliance due date.
****Discussion only on all the above items***
8. Presentation of City Manager’s Report – Paul Catoe:

• Presentation of the fiscal report for the month of June, 2009.
• Discussions regarding Extension of our Parks & Wildlife Trail Grant.
• Discussions regarding our TML Legislative Summary Update.
• Discussions regarding our Budget Timetable and budget information
which was handed out to City Department Heads.
• Discussions regarding letter of approval of the Brazos Valley
Council of Governments in reference to the City of Madisonville CIP Project.
• Presentation of the Madison County Appraisal District Budget for FY 2009-2010.
***No action taken on any above items discussion only***

ADJOURNMENT:

A motion was made by Terri Creel to adjourn at 7:45 p.m. and seconded by Debra Drake
All voting aye. Motion Carried

___________________________
Don Dean - Mayor
ATTEST:
____________________________
Rosa Barrera – City Secretary