ICANotes

HIMSS Webinar: The ARRA: The Act’s Impact on ONC, the National eHealth Collaborative, CCHIT and HITSP , prepared by Ira Morganstern, M.D.

2009-03-11T14:03:00.005-04:00

HIMSS Webinar: American Recovery and Reinvestment Act of 2009: The Act’s Impact on ONC, the National eHealth Collaborative, CCHIT and HITSP

Prepared by Ira Morganstern, M.D.

3-11-09

Here are some pearls I gleaned:

1. The actual amount to be spent on incetives for health information technology under the American Recovery and Reinvestent Act of 2009 is $36 billion. The government is counting on saving $ 16 billion which is why the net amount proposed is only $20 billion. This explains, in part, how the discrepancy between the number of active physicians and the amount of incentive money proposed will be met.

2. The American Recovery and Reinvestment Act of 2009 calls for the "meaningful use" of Electronic Health Record software. What does "meaningful use" mean? It probable includes e-prescribing, integration with the laboratory, and measures of Quality of Care. Towards these ends, ICANotes is implementing e-prescribing imminently and is looking for a partner that will cooperate in the integration of laboratory and icanotes databases. This two way integration will include the sending of lab requests from ICANotes to the laboratory and the importation of laboratory results into the patient record.

Quality of care measurement will involve the incorporation into ICANotes of outcome measurement tools, which is planned.

3. To get full incentive benefits a physician has to be using EHR in 2011, as we know. How long should the user have been using in order to be considered a "meaningful user."? Good question. One panelist thought EHR should have been in use for 6-12 months.

4, The requirement that every patient be in an Electronic Health Record has been proposed for 2014,

5, While CCHIT has not yet been officially designated the certifying body for electronic health records, there is no other agency ns sight who could perform the function and scant time to develop another such agency.

Ira Morganstern, M.D.

2009-03-09T23:54:00.000-04:00

A Closer Reading of

‘‘American Recovery and Reinvestment Act of 2009’’

By Ira Morganstern, M.D.

Incentive payments begin in 2011.

‘‘(E) PAYMENT YEAR DEFINED.—

‘‘(i) IN GENERAL.—For purposes of this subsection,

the term ‘payment year’ means a year beginning with

2011.

It would appear that in addition to the other incentives, the professional (or employer or facility) will receive an additional amount of money equal to 75% of the allowed Medicare charges for the payment year. Therefore, the more billed to Medicare, the higher the incentives.

(a) INCENTIVE PAYMENTS.—Section 1848 of the Social Security

(42 U.S.C. 1395w–4) is amended by adding at the end the

wing new subsection:

‘‘(o) INCENTIVES FOR ADOPTION AND MEANINGFUL USE OF CER-

ED EHR TECHNOLOGY.— INCENTIVE PAYMENTS.—

‘‘(1) I

‘‘(A) IN GENERAL.—

‘‘(i) IN GENERAL.—Subject to the succeeding sub-

paragraphs of this paragraph, with respect to covered

professional services furnished by an eligible profes-

sional during a payment year (as defined in subpara-

graph (E)), if the eligible professional is a meaningful

EHR user (as determined under paragraph (2)) for

the EHR reporting period with respect to such year,

in addition to the amount otherwise paid under this

part, there also shall be paid to the eligible professional

(or to an employer or facility in the cases described

in clause (A) of section 1842(b)(6)), from the Federal

Supplementary Medical Insurance Trust Fund estab-

lished under section 1841 an amount equal to 75 per-

cent of the Secretary’s estimate (based on claims sub-

mitted not later than 2 months after the end of the

payment year) of the allowed charges under this part

for all such covered professional services furnished by

the eligible professional during such year.

Incentives stop after 2016

‘‘(ii) NO INCENTIVE PAYMENTS WITH RESPECT TO

YEARS AFTER 2016.—No incentive payments may be made under this subsection with respect to a year after 2016.

Incentives cannot start after 20014

‘‘(v) NO INCENTIVE PAYMENT IF FIRST ADOPTING AFTER 2014.—

If the first payment year for an eligible

professional is after 2014 then the applicable amount

specified in this subparagraph for such professional

for such year and any subsequent year shall be $0.

Regarding the amount of the incentive, notice below that there is a bonus for starting in 2011 or 2012. If one of those years are the first payment years, then the payment is $18,000 instead of $15,000. Apparently there is a desire to incentivize early adopters of EHR.

Notice also, above, that incentives cannot start after 2014. So, the only allowed start years are 11, 12, 13, and 14 and there are bonuses for 11 and 12.

Also, please note that if the earliest one can receive an incentive is 2010 and the incentive lasts five years and there are no payments after 2016, then in order to receive the complete incentive the first payment year can be no later than 2012. Those starting their incentives in 13 or 14 will not get the full amount!

MOUNT.—Subject to clauses (iii) through (v),

‘‘(ii) A

the applicable amount specified in this subparagraph

for an eligible professional is as follows:

‘‘(I) For the first payment year for such profes-

sional, $15,000 (or, if the first payment year for

such eligible professional is 2011 or 2012, $18,000).

‘‘(II) For the second payment year for such

professional, $12,000.

‘‘(III) For the third payment year for such

professional, $8,000.

‘‘(IV) For the fourth payment year for such

professional, $4,000.

‘‘(V) For the fifth payment year for such profes-

sional, $2,000.

‘‘(VI) For any succeeding payment year for

such professional, $0.

What does the following “phase down” paragraph mean? Does it mean that if you start payment after 2013 you start payments at $12,000 and end payments in 2016? I think so. Notice that “after 2013” means 2014 because there are no payments if you start “after 2014”.

‘‘(iii) PHASE DOWN FOR ELIGIBLE PROFESSIONALS

FIRST ADOPTING HER AFTER 2013.—If the first payment

year for an eligible professional is after 2013, then

the amount specified in this subparagraph for a pay-

ment year for such professional is the same as the

amount specified in clause (ii) for such payment year

for an eligible professional whose first payment year

is 2013.

No incentives to clinicians who provide their service in a hospital. I guess that is because the hospital is getting its own incentive.

‘‘(C) NON-APPLICATION TO HOSPITAL-BASED ELIGIBLE

PROFESSIONALS.—

‘‘(i) IN GENERAL.—No incentive payment may be

made under this paragraph in the case of a hospital-

based eligible professional. ‘‘(ii) HOSPITAL-BASEDELIGIBLEPROFESSIONAL.—For

purposes of clause (i), the term ‘hospital-based eligible

professional’ means, with respect to covered profes-

sional services furnished by an eligible professional

during the EHR reporting period for a payment year,

an eligible professional, such as a pathologist, anesthe-

siologist, or emergency physician, who furnishes

substantially all of such services in a hospital setting

(whether inpatient or outpatient) and through the use

of the facilities and equipment, including qualified elec-

tronic health records, of the hospital. The determina-

tion of whether an eligible professional is a hospital-

based eligible professional shall be made on the basis

of the site of service (as defined by the Secretary)

and without regard to any employment or billing

arrangement between the eligible professional and any

other provider.

All the above is the carrot. Here is the stick. After 2014 non users of EHR will have their Medicare payments reduce by 1 or 2 or possibly as much as 5%.

‘‘(7) INCENTIVESFORMEANINGFULUSEOFCERTIFIEDEHR

TECHNOLOGY.—

DJUSTMENT.—

‘‘(A) A

‘‘(i) INGENERAL.—Subject to subparagraphs (B)

and (D), with respect to covered professional services

furnished by an eligible professional during 2015 or

any subsequent payment year, if the eligible profes-

sional is not a meaningful EHR user (as determined

under subsection (o)(2)) for an EHR reporting period

for the year, the fee schedule amount for such services

furnished by such professional during the year

(including the fee schedule amount for purposes of

determining a payment based on such amount) shall

be equal to the applicable percent of the fee schedule

amount that would otherwise apply to such services

under this subsection (determined after application of

paragraph (3) but without regard to this paragraph).

PPLICABLEPERCENT.—Subject to clause (iii),

‘‘(ii) A

for purposes of clause (i), the term ‘applicable percent’

means—

‘‘(I) for 2015, 99 percent (or, in the case of

an eligible professional who was subject to the

application of the payment adjustment under sec-

tion 1848(a)(5) for 2014, 98 percent);

‘‘(II) for 2016, 98 percent; and

‘‘(III) for 2017 and each subsequent year, 97

percent.

‘‘(iii) AUTHORITY TO DECREASE APPLICABLE

PERCENTAGEFOR 2018ANDSUBSEQUENTYEARS.—For

2018 and each subsequent year, if the Secretary finds….. 95

percent.

Basic Information About the American Recovery and Reinvestiment Act of 2009 and incentives for EHR, prepared by Ira Morganstern, M.D.

2009-03-04T12:43:00.005-05:00

‘American Recovery and Reinvest-

ment Act of 2009’’.

Prepared by: Ira Morganstern, M.D.

3-4-09

H.R.1—353

TITLE IV—MEDICARE AND MEDICAID

HEALTH INFORMATION TECH-

NOLOGY; MISCELLANEOUS MEDICARE

PROVISIONS

1. Q. Who shall get incentives ?

A: Eligible professionals who are “meaningful” EHR users.

INCENTIVEPAYMENTS.—

(1) I

‘‘(A) INGENERAL.—

‘‘(i) INGENERAL.—Subject to the succeeding sub-

paragraphs of this paragraph, with respect to covered

professional services furnished by an eligible profes-

sional during a payment year (as defined in subpara-

graph (E)), if the eligible professional is a meaningful

EHR user (as determined under paragraph (2)) for

the EHR reporting period with respect to such year,

in addition to the amount otherwise paid under this

part, there also shall be paid to the eligible professional

(or to an employer or facility in the cases described

in clause (A) of section 1842(b)(6)), from the Federal

Supplementary Medical Insurance Trust Fund estab-

lished under section 1841 an amount equal to 75 per-

cent of the Secretary’s estimate (based on claims sub-

mitted not later than 2 months after the end of the

payment year) of the allowed charges under this part

for all such covered professional services furnished by

the eligible professional during such year.

‘‘(ii) NO INCENTIVEPAYMENTSWITHRESPECTTO

YEARSAFTER2016.—No incentive payments may be

MOUNT.—Subject to clauses (iii) through (v),

‘‘(ii) A

the applicable amount specified in this subparagraph

for an eligible professional is as follows:

Q: How much is the incentive and how is it distributed?

A: $15 k the first year, $12 the second, $8 the third, $4 the fourth, $2 the fifth, for a total of $41,000.

‘‘(I) For the first payment year for such profes-

sional, $15,000 (or, if the first payment year for

such eligible professional is 2011 or 2012, $18,000).

‘‘(II) For the second payment year for such

professional, $12,000.

‘‘(III) For the third payment year for such

professional, $8,000.

‘‘(IV) For the fourth payment year for such

professional, $4,000.

‘‘(V) For the fifth payment year for such profes-

sional, $2,000.

‘‘(VI) For any succeeding payment year for

such professional, $0.

Q: Any other incentives?

A: Yes, an extra 10% for physicians working in “health professional shortage areas.”

is 2013.

INCREASEFORCERTAINELIGIBLEPROFES-

‘‘(iv) I

SIONALS.—In the case of an eligible professional who

predominantly furnishes services under this part in

an area that is designated by the Secretary (under

section 332(a)(1)(A) of the Public Health Service Act)

as a health professional shortage area, the amount

that would otherwise apply for a payment year for

such professional under subclauses (I) through (V) of

clause (ii) shall be increased by 10 percent. In imple-

Q: Is there a cut off for these incentives?
A: Yes, incentives end in 2014. There are no incentives for eligible professionals who apply in 2014 or subsequently

‘‘(v) NO INCENTIVEPAYMENTIFFIRSTADOPTING

AFTER2014.—If the first payment year for an eligible

professional is after 2014 then the applicable amount

specified in this subparagraph for such professional

for such year and any subsequent year shall be $0.

E) P

‘‘(i) I

NGENERAL.—For purposes of this subsection,

the term ‘payment year’ means a year beginning with

2011.

‘‘(ii) FIRST, SECOND, ETC. PAYMENTYEAR.—The

term ‘first payment year’ means, with respect to cov-

ered professional services furnished by an eligible

professional, the first year for which an incentive pay-

ment is made for such services under this subsection.

The terms ‘second payment year’, ‘third payment year’,

‘fourth payment year’, and ‘fifth payment year’ mean,

with respect to covered professional services furnished

by such eligible professional, each successive year

immediately following the first payment year for such

professional.

Q: What does “meaningful use of Certified HIT mean?

A: It means what the Secretary defines it to mean, but means that the EHR is certified and that e-prescribing is included.

‘‘(i) MEANINGFULUSEOFCERTIFIEDEHRTECH-

NOLOGY.—The eligible professional demonstrates to the

satisfaction of the Secretary, in accordance with

subparagraph (C)(i), that during such period the profes-

sional is using certified EHR technology in a meaning-

ful manner, which shall include the use of electronic

prescribing as determined to be appropriate by the

Secretary.

Q: How do you prove you are using Certified EHR in a meaningful way?
A: You can “attest” to it.

‘‘(C) DEMONSTRATIONOFMEANINGFULUSEOFCERTIFIED

TECHNOLOGYANDINFORMATIONEXCHANGE.—

‘‘(i) INGENERAL.—A professional may satisfy the

demonstration requirement of clauses (i) and (ii) of

subparagraph (A) through means specified by the Sec-

retary, which may include—

‘‘(I) an attestation;

‘‘(II) the submission of claims with appropriate

coding (such as a code indicating that a patient

encounter was documented using certified EHR

technology);

‘‘(III) a survey response;

‘‘(IV) reporting under subparagraph (A)(iii);

And

Q: Are there separate incentives for Hospitals?
A: Yes.

SEC. 4102. INCENTIVES FOR HOSPITALS.

(a) INCENTIVE PAYMENT.—

(1) I

NGENERAL.—Section 1886 of the Social Security Act

(42 U.S.C. 1395ww) is amended by adding at the end the

following new subsection:

Q: How much is the incentive to a hospital?
A: $2 million from this bill and $2 million from the Federal Hospital Insurance Trust Fund for a total of $4 million.

‘‘(n) INCENTIVESFOR ADOPTIONAND MEANINGFUL USEOF CER-

TIFIED EHR TECHNOLOGY.—

NGENERAL.—Subject to the succeeding provisions of

‘‘(1) I

this subsection, with respect to inpatient hospital services fur-

nished by an eligible hospital during a payment year (as defined

in paragraph (2)(G)), if the eligible hospital is a meaningful

EHR user (as determined under paragraph (3)) for the EHR

reporting period with respect to such year, in addition to the

amount otherwise paid under this section, there also shall

be paid to the eligible hospital, from the Federal Hospital

Insurance Trust Fund established under section 1817, an

amount equal to the applicable amount specified in paragraph

(2)(A) for the hospital for such payment year.

‘(2) P

‘‘(A) INGENERAL.—Subject to the succeeding subpara-

graphs of this paragraph, the applicable amount specified

in this subparagraph for an eligible hospital for a payment

year is equal to the product of the following:

NITIALAMOUNT.—The sum of—

‘‘(i) I

‘‘(I) the base amount specified in subparagraph

(B); plus

‘‘(II) the discharge related amount specified

in subparagraph (C) for a 12-month period selected

by the Secretary with respect to such payment

year.

‘‘(ii) M

EDICARESHARE.—The Medicare share as

specified in subparagraph (D) for the eligible hospital

for a period selected by the Secretary with respect

to such payment year.

‘‘(iii) TRANSITIONFACTOR.—The transition factor

specified in subparagraph (E) for the eligible hospital

for the payment year.

‘‘(B) BASEAMOUNT.—The base amount specified in this

subparagraph is $2,000,000.

Internal Messaging Takes Over

2009-02-25T11:40:00.002-05:00

With the advent of our Internal Messaging System this blog is no longer needed for the distribution of information about program development.

Information about developments and new features will now be distributed to ICANotes users via the internal messaging system.

This blog will continue to propogate information about ICANotes and EHR's felt to be of general interest to our users.

thank you,

Ira Morganstern, M.D.

New Treatment Plan

2008-12-29T15:29:00.002-05:00

A new Treatment Plan module is now operational. It works basically the way the old module worked except for one important difference.

There is now a distinction between the plan for a particular problem (such as Mood Disorder) and the Comprehensive Treatment Plan (CPT). The CPT is a plan that contains all the patient's problems. It is the CPT that is put into the notes section of the chart.

Printing all the Notes in a Chart

2008-12-09T11:03:00.001-05:00

Often it is necessary to print all the notes in a patient's chart. Here's how to do that:

1. Go to the reports menu at the top.

2. Select Billing Report

3. Clear all fields except for the Patient Name field.

4. Make a report, which will be a list of all the notes for that patient.

5. Use the button at the top the report field, "Print These Notes."

New Chart Face

2008-12-06T17:09:00.001-05:00

The new Chart Face is now operational. We hope you like it and look forward to your comments and feedback.

Telephone Intake Form

2008-12-06T17:03:00.002-05:00

A Telephone Intake Form has been added to the ICANotes program.

Now, when a patient or a patient representative calls to arrange treatment, a new chart can be created and the Telephone Intake Form, which is located by scrolling down the Patient Demographic Page, can be filled out. By filling out this form a new chart is started, valuable information is input, and many fields in the Patient Demographic section will already be filled out when the patient arrives for his or her Initial Evaluation.

Thank you to Puente de Vida for this contribution to the program.

Scrolling Through Notes

2008-12-05T16:06:00.001-05:00

There is now a "prev" and a "next" pair of buttons at the top of the Preview page so that the notes can be scrolled through without returning to the chart face after each note is perused.

New Scheduler

2008-12-01T12:12:00.001-05:00

The new scheduler is ready. Its easy and intuitive to use and contains its own instructions, including a video. However, if you would like a five minute, live tutorial please call Don at 866-847-3590, ext 102.

Treatment Plan: New Problem: ODD

2008-11-16T00:16:00.002-05:00

Oppositional Defiant Disorder has been added to the list of problems supported by the ICANotes Treatment Planning Module. It includes, as do all such problems, Manifestations and details, Long Term Goals, Short Term Goals for each manifestation, Interventions for each member of the treatment team, and Strengths and barriers to treatment. A treatment team note can be added to the notes section of the chart and a complete Treatment Plan can be printed.

As always, additional suggestions for any of these aspects of the plan are welcome.

New Layout for Counseling Note

2008-11-10T13:48:00.002-05:00

A new layout for making a Counseling Note has been designed.

Over time, this new layout will be incorporated into other areas of the program. We think you will find it easier and faster to use and more logical in its design.

We are eager to get feedback from users about this new layout. Please let us know what you think of it.

Pervasive Developmental Disorder

2008-11-08T15:23:00.002-05:00

In the History of the Present Illness under "Patient has symptoms of..." Pervasive Developmental Disorder is now supported and replaces the previous button "Autism." Reason for the substitution is that the autistic process shrub has been expanded to include symptoms of both Autism and Aspergers.

Copy Completed Note Into Clipboard

2008-11-08T00:31:00.003-05:00

Sometimes a clinician may want to copy the completed note into the clipboard. This is useful, for example, when the user wants to paste the finished note into an email or a word document or into another program, such as an enterprise wide medical record database.

There are now two buttons on the Preview screen. One is called, "Copy text only into clipboard" and the other is called, "Copy complete note into clipboard." The latter button copies the letterhead, the time and date of the note, and the patient's name and unique number and the text of the note.

Unfortunately, there is no way to center the letterhead information. So, if a nicely formatted note with a centered letterhead is important to you we suggest preparing a letterhead ahead of time and then using the first button to copy and then paste just the text of the note into the prepared and properly formatted letterhead.

All Five Axis in Treatment Plan

2008-11-07T13:55:00.001-05:00

All five diagnoses axis have been added to the Treatment Plan.

Eating Disorder Enhancements

2008-11-05T17:24:00.002-05:00

The Eating Disorder Shrub has been enhanced with many new shrub buttons. These include a number of buttons which describe indications that in-patient treatment is needed. Also, for bingeing and purging, clinicians can now describe frequency and last occurrence.

Thanks to Puente de Vida in San Diego for these suggestion.

Mental Health Congress

2008-10-26T17:41:00.003-04:00

Don and Ira will be at the U.S. Psychiatric and Mental Health Congress in San Diego Thursday through Saturday. If you are going to be there, please stop by at our exhibitors booth and say hello.

An Unusual Problem

2008-10-19T11:34:00.002-04:00

A user has reported an unusual problem and we are interested to know if anybody else has experienced it. The user reports that suddenly the text in the note she is working on is replaced, in all capital letters, with the text of a note she had previously made.

If this has happened to you, please let us know by emailing support@icanotes.com.

Separation Anxiety

2008-10-12T20:43:00.002-04:00

In the HPI under the section, "Patient has symptoms of......" "Anxiety", material in support of Separation Anxiety has been added.

We are appreciative to the MSA group in Maryland for this suggestion and other recent suggestions for the enhancement of group therapy topics for children and adolescents.

Group Therapy Enhancements

2008-10-12T19:07:00.002-04:00

A number of enhancements to the Group Therapy section have been made. These include a new category of Group Therapy, MultiFamily Group, for the parents of disturbed children. Also, many additions have been to the category Focus Group, and many additions to the sections Therapist Intervention, Participation and Behavior, Physical Behavior and Verbal Content.

Art and Activity Therapy

2008-10-04T21:35:00.002-04:00

New buttons have been added to the Group Therapy section in support of Activity Therapy and Art Therapy.

Material has been added to Group Type ("Activity Therapy" and "Art Therapy"). New interventions having to do with assigned and unassigned activity/art therapy. "Patient's approach to art work" is in the Participation/Behavior section. The patients' description of their artwork is in the section "verbal content" and the themes the artwork captures is in the Appearance section.

Printing Problems

2008-09-26T08:17:00.002-04:00

The recent printing problem has been fixed at our end.

If you continue to have printing problems please contact us at support@icanotes.com or call 866-847-3590 and we will help you with your printing problems on an individual basis.

Rx Printer Experience

2008-09-25T17:55:00.007-04:00

Does anyone have experience with this Rx Printer or with any dedicated Rx printer?

Star TSP847RX Prescription Printer - TSP800 Series

How "Include Medical History in Notes" Works

2008-09-22T09:55:00.003-04:00

Regardless of settings, the Medical History is set to appear in all Initial or Complete Evals.

In the Preferences section (accessible from the Chart Room) there is a setting which asks "Include Medical History in all notes: Yes No."

How that preference is set will determine if the medical history is included in progress notes for that patient. If it is set as "yes" the box on Progress Note two will be marked to "Include Medical History in note; x yes." If left checked as "yes", the Medical History will appear in the progress note and in all subsequent progress notes.

But, how ever the preference is set, it can be overrode while a progress note is being made. That is, the "Include Medical History in note" on PN 2 can be checked or unchecked by the user at any time. Once it is checked or unchecked it will be carried forward to the next note in the same way and can be unchecked or checked in any subsequent note.

Please Use "Log Off" Button

2008-09-15T15:34:00.003-04:00

When exiting ICANotes please use the "Log Off" button which is in the upper left corner of the Chart Room. This will prevent certain problems, such as getting a blank grey screen when you first log in.