In Plain Cite

You Can Now Keep Your RefWorks Account When You Leave UCSF!

2009-10-12T14:27:00.000-07:00

Great news! On October 1 RefWorks-COS announced that alumni now have access to RefWorks as long as their institution subscribes to RefWorks. So that means you can keep your account active when you leave UCSF.

More information later.

Which Version of EndNote Should I Use?

2009-10-02T11:35:00.000-07:00

EndNote releases a new version of its desktop software every year and it can be difficult to decide if it's worth upgrading from an earlier version. This year EndNote X3 for Windows was released in June and X3 for the Mac in August. I haven't got a copy of X3 yet but from what I've heard it's fairly similar to EndNote X2.

The University of Queensland has a great review of X3 features.

Mac users should note that EndNote X3 will run on OS X (10.5.6) but there are reports of problems with Snow Leopard, the latest Mac OS release.

EndNote versions X, X1, X2 and X3 seem to be fully compatible with each other. However, if, for example, EndNote X users open a library created in X3, new features only available in X3, such as groups, are ignored by version X. Otherwise all the key features are the same and if you take a class using X2 you won't have any problems using X3 or X1.

Upcoming EndNote & RefWorks Classes at UCSF

2009-10-01T14:39:00.000-07:00

The new schedule for the UCSF Library's Fall Qtr classes is now up on the Library's GALEN website. The first "Getting Started with RefWorks" class is on October 6, the next "Getting Started with EndNote X2" on November 4.

What's EndNote Web and Should I Use It?

2009-10-01T11:06:00.000-07:00

There are now two versions of EndNote: desktop EndNote (the version that most people are familiar with, and sits on your computer), and EndNote Web (a web-based version you access with a browser). The desktop EndNote version is the most powerful and sophisticated, and generally considered to be the most suitable for academics, researchers and postgraduates. The Web version is aimed more at undergraduates.

There is a useful comparison of the features of EndNote desktop and EndNote Web available here.

Note that UCSF faculty, staff, and students may use EndNote Web free of charge. This is useful as references can easily be moved between the two versions. EndNote Web may be a useful way of collecting references when you're away from your computer and can't access the desktop software.

Mac Version of EndNote X3 Released

2009-08-26T10:12:00.000-07:00

The Mac version of X3 was released today. You can get more information at the following EndNote X3 information site.

UCSF users should contact the University Technology Store to check on its availability.

What's new in EndNote X3?

2009-08-06T16:28:00.000-07:00

The University of Queensland has a good comprehensive review of new features in EndNote X3:

The University of Queensland has a good comprehensive overview of new features in EndNote:

New APA 6th output styles in RefWorks

2009-07-27T14:22:00.000-07:00

The American Psychological Association (APA) released the 6th edition of their publication manual on July 1. RefWorks has now modified and released new APA output styles.

To select the new styles, Click on the tab marked Bibliography and next to the drop-down menu marked Output Style select Output Style Manager. Select APA 6th edition and Add to Favorites:

As usual, there are still a few things that need to be fixed. The following is an except from the release notes:

“APA 6th style is not a major change from APA 5th output style. The new version does not use the database name with the exception of ERIC documents (reports). We have removed the database field from all reference types with the exception of reports. The new edition of APA has changed the manner in which authors are to be listed in the text and in the reference list. The new reference list guidelines state that when there are seven or more authors there should only be seven authors presented. When there are more than seven authors the first six are to be listed, ellipses added after the sixth, and the last author added at the end. In order for RefWorks to adhere to these changes, we will need to make modifications to our current Output Style Editor which will require program development. In the short-term, our new APA style will list all authors and will require the user to manually remove the extra authors and add the ellipses.

The new guidelines allow for the inclusion of up to five authors in the first instance of an in-text citation and the use of the first author with ‘et al.’ in all subsequent citations of the same reference. This too, will require APA specific development in RefWorks.”

PubGet: another tool for grabbing PDFs

2009-07-23T09:36:00.000-07:00

EndNote X2/X3 automatically finds and downloads article PDFs for you. With RefWorks and older version of EndNote you still need to download the PDF before creating a link to your library record.

PubGet is a biomedicine search engine that allows users to gain access to PDF journal content right away. It permits direct links to open access content when published in open access journals, and to subscription content - available to specific institutions such as UCSF:

Unlike PubMed, in addition to the citation, PubGet automatically loads and displays the PDF, which you can then download:

If you aren't affiliated with UCSF, or any other institution, you only have access to the free stuff:

However, you may find this a useful supplemental tool for grabbing PDFs.

'Absolute' vs. 'relative' paths for EndNote file attachments

2009-07-20T16:41:00.000-07:00

When you add file attachments to an EndNote record, such as PDf files, you can choose between creating a 'relative' path to the attachment, or an 'absolute' path. What this means is that when you create a relative path EndNote makes a copy of the original file and places it in the .DATA/PDF folder that is part of your EndNote library. This saves the file as a ‘portable link’ that can move as part of the library:

If you open Preferences from the EndNote Edit menu, under URLs & links you'll see that the check box is automatically selected to create relative links:

When you add a file attachment to a record EndNote makes a copy of the original file and places it in the .DATA/PDF folder. This saves the file as a ‘portable link’ that can move as part of the library. EndNote will always be able to access the file,even when you open the library on another computer (remember to always include the complete DATA folder along with the .ENL file).

If you remove the check mark from Preferences/URL & Links, EndNote will use the complete path and file name to look in the original folder for the inserted file. This can be helpful if you plan to edit the original file. However, if you move the file from the original folder, EndNote will not be able to access it unless you reinsert it from the new location. Because the attachment has not been copied to your .DATA file, if you send your library to a colleague the attachment is not included.

An EndNote Connection File for BIOSIS (UCSF Users)

2009-07-06T10:13:00.000-07:00

A short note to remind UCSF users (including myself!) that if you frequently use the BIOSIS Previews database you can connect directly to the database from within EndNote using the BIOSIS (TS) connection file. (TS=Thompson Scientific).

Select it from Edit/Connection Files/Open Connection Manager:

EndNote X3 Coming Soon!

2009-06-17T15:31:00.000-07:00

It's that time of the year again (i.e., June) when we have to deal with the release of yet another new EndNote version. This time it's version X3. I found the announcement today while I was searching for something else on the EndNote.com website. I don't know when it'll be officially released but here's a head start.

Introducing EndNote X3

New Library Modes in EndNote X2.0.1/X2.0.2

2009-06-10T15:07:00.000-07:00

X2.0.1/X2.0.2: EndNote library modes

New EndNote library modes enable you to choose the way you like to work.

Integrated: (Left icon) all groups appear in the Groups Pane, including the Online Search groups. During an online search results are downloaded directly into the user's library and added to the All References group (i.e. the complete EndNote library).

Local: (Middle icon) displays only those groups containing references found in the user's library. This includes Custom, Smart, and ENWeb groups.

Online: (Right icon) displays only the Online Search groups, in addition to the Online References and Online Trash auto-groups. All the references found in these groups are located in a separate temporary database, but displayed in the normal library window. In Online mode, users can search and download references from remote databases without affecting their own library. To copy any required references to their permanent library you must select those references and use the References>Copy References To command.

Click here to download the EndNote update X2.0.1 for Mac OS X and X2.0.2 for Windows.

RefWorks on Facebook and Twitter

2009-06-01T09:50:00.000-07:00

The RefWorks folks have now made it easier to get help and communicate with other RefWorks users by launching Facebook and Twitter sites:

Twitter
http://www.twitter.com/refworks

Facebook Fan Page
http://www.facebook.com/pages/RefWorks/83467832121?ref=mf

Facebook Group
Search for "Got RefWorks"

RefWorks is Now Accessible From Your Mobile Phone.

2009-04-28T09:23:00.000-07:00

RefWorks has announced the release of RefMobile, a new product allowing registered users to access and use their RefWorks account from a Net-enabled cell phone, smart phone or PDA. All that's needed is a groupcode and a RefWorks user name and password. Features of RefMobile include the ability to view references in a RefWorks account, search within RefWorks, add a note to a reference and add new references using a "smart add" option.

The RefMobile interface gives users immediate access to the most commonly used RefWorks functions, including searching their entire RefWorks databases, viewing references by folders, adding and removing references from folders, creating new folders, and adding comments to Notes fields. Users can also efficiently import new references to their RefWorks account using the new SmartAdd feature.

For more information see the RefMobile press release and the Working with RefMobile page.

EndNote & Mac "Pages" Word Processor Software

2009-04-01T11:21:00.000-07:00

EndNote Mac users thinking of investing in Apple's iWorks "productivity" suite of applications should note that EndNote X2 will now integrate with Pages, Apple's word processor and page layout application. You can find out more about Pages here. Note however that it runs on Mac OS X 10.4 (Tiger) and 10.5 (Leopard) only.

OpenOffice and RefWorks

2009-03-10T11:40:00.000-07:00

For those of you who aren't familiar with OpenOffice:

"OpenOffice is ... open-source office software suite for word processing, spreadsheets, presentations, graphics, databases and more. It is available in many languages and works on all common computers. It stores all your data in an international open standard format and can also read and write files from other common office software packages. It can be downloaded and used completely free of charge for any purpose." OpenOffice.org

The Write-N-Cite utility produced by RefWorks to generate bibliographies and format citations in papers only works in Microsoft Word. To use RefWorks to handle bibliographies and citations in OpenOffice, you use the One Line/Cite alternative method for formatting citations.

MIT Libraries has detailed instructions using RefWorks with OpenOffice.

Update on RefWorks and the NIH Public Access Policy (Adding the PMCID)

2009-03-02T12:54:00.000-08:00

Remember that if you're applying for an NIH grant you must include the PubMed Central Identification Number (PMCID) when citing articles:

"When citing a paper in NIH applications, proposals, and progress reports, include the PMCID at the end of the full citation. This requirement only applies to papers that fall under the Policy and are authored or co-authored by you or arose from your NIH award." (NIH Public Access Policy).

The PMCID number is now imported into a PMCID field in the RefWorks record:

Use the NIH - National Institutes for Health Output Style to create a bibliography that includes PMCID numbers:

RefWorks Users Can Now Search the Full-Text of File Attachments

2009-02-26T15:15:00.000-08:00

RefWorks has released a File Attachment Searching feature.

File attachments (.pdf, .txt and file names) stored in your RefWorks account can now be included in searching. This option is available in both searches – from the Search RefWorks box and the Advanced Search. PDF files created from images (ex. screenshots or scans saved as a .jpeg file and converted to .pdf) are not currently searchable. To include file attachments in your search using the Search RefWorks box, simply click on the check box next to Attachments after you enter your search term. In the Advanced Search, simply select Attachments from the Search Name drop-down as one of the four fields of information to search.

REFSHARE: File attachments made available in a shared folder or database are now able to be included when using the Search RefWorks and Advanced Search options.
As a reminder, the Attachment feature is automatically enabled for all users. As a default, each user is assigned 100 MB of storage space.

For more information you can view this File Attachment online tutorial.

Short Online Tutorials for RefShare

2009-02-17T10:53:00.000-08:00

RefShare is a module within RefWorks that provides a quick and easy way to share folders, further enhancing collaborative research. You can share your RefWorks references with both members of your own institution and with any researcher having Internet access.

If you're still undecided about how to use RefShare the following brief online tutorials are great places to start:

RefShare Tutorials

Applying for an NIH Grant? Update on Using EndNote to Manage the PMCID.

2009-02-02T11:15:00.001-08:00

Remember that if you're applying for an NIH grant you must include the PubMed Central Identification Number (PMCID) when citing articles:

"When citing a paper in NIH applications, proposals, and progress reports, include the PMCID at the end of the full citation. This requirement only applies to papers that fall under the Policy and are authored or co-authored by you or arose from your NIH award." (NIH Public Access Policy)

Use right-click to print the following PDFs or click on + to zoom-in.

1. How to cite the NIHMSID and PMCID Numbers
Citing the NIHMSID and PMCID Numbers

Publish at Scribd or explore others:

2. Setting Up EndNote to Manage the PMCID
Setting Up EndNote to Manage the PMCID

Publish at Scribd or explore others:

Update on Using EndNote to Manage the NIHMSID & PMCID Numbers (NIH Public Access Policy),

2009-01-22T11:32:00.000-08:00

EndNote has new connection, style and output files available that incorporate the PMCID field when citing journal articles.(As of May 25, 2008, when citing an article in NIH applications, proposals, and progress reports, you must include the PMCID at the end of the full citation.) Follow the instructions at the EndNote download site to install the updated files. Please note that there are different instructions for versions X, X1 and X2.

When citing an article in NIH applications, proposals, and progress reports, you must include the PMCID (or NIHMSID, if the PMCID is not available) at the end of the full citation. (This only applies to articles that fall under the NIH Public Access Policy and are authored or co-authored by you or arose from your NIH award.)

Upcoming EndNote & RefWorks Classes at UCSF

2009-01-09T11:42:00.000-08:00

The new schedule for the UCSF Library's Winter classes is now up on the Library's GALEN website. The first "Getting Started with RefWorks" class is on January 22, the first "Getting Started with EndNote" on January 27. Mac users should note that we've scheduled a new EndNote for the Mac class in March at the Mission Bay campus.

View the class schedule here.

Reading Material for the Holidays: "Defeating Bedlam" - How to Organize the Information You Have So That You Know What You’ve Got.

2008-12-17T11:47:00.000-08:00

Something to read over the holidays: "Defeating Bedlam," an interesting, amusing, and useful article from the New York Times blog "On the Wild Side" by the biologist Olivia Judson, on her experience using Zotero and Papers. Comments from other scientists comparing Zotero with EndNote provide useful information on the pros and cons of the two programs.

Olivia Judson is not only an evolutionary biologist and research fellow in biology at Imperial College London, but is also the author of Dr. Tatiana’s Sex Advice to All Creation: The Definitive Guide to the Evolutionary Biology of Sex.”

New Software Patch for EndNote X2

2008-12-09T10:16:00.000-08:00

EndNote has created a patch for EndNote X2 that fixes some of the software’s reported problems. Perhaps the most important new feature addresses what to many has been X2's annoying way of importing online search results automatically into an EndNote library. When you install the X2 patch EndNote will now offer three views within the program itself: one that automatically imports online results directly into your library; another that provides a temporary online view allowing you to chose which references to add to your library; and a general library view.

You can download the X2 software patch from the EndNote website.

Zotero Can Capture the PubMed Central Identification Number (PMCID) from PubMed Central but not PubMed

2008-12-01T14:43:00.000-08:00

At the moment Zotero does not capture the PMCID from PubMed. It does however scrape it from PubMed Central.

Because many of the articles hosted by PubMed Central have DOI numbers as well, the PMCID appears in the 'Extra' field of the saved item.