Comments on Interface | matters: Add Tagging To Your Mail (Or Any Other Application...

@Vitorthanks! Perhaps because I work for IBM and j...

2009-03-05T17:05:00.000-05:00

@Vitor

thanks! Perhaps because I work for IBM and joined through an acquisition I didn't get any real training on anything other than the basics - mostly "look isn't Notes wonderful, it can do this" "yes, like every other email program I have used for the last fifteen years"

@KeithC - If the db is full text indexed and you u...

2009-03-01T19:44:00.000-05:00

@KeithC - If the db is full text indexed and you use this sintax:
[tags]=GTD you will only get the documents where the "tags" field contains GTD

Hi Christhanks for the response, of course I knew ...

2009-03-01T17:23:00.000-05:00

Hi Chris

thanks for the response, of course I knew about full-text search and I was perhaps doing a bit of wishful thinking ;-). Don't you get a lot of false positives using full-text search? For example, if I wanted to tag things like eProductivity, GTD, etc as "Organization", I would see every mail with that word. So either I use perhaps non-intuitive tags (somewhat defeating the object) or get lots of hits that aren't real.

Maybe if I made each tag something like ":T: real subject" it would help me - but then I have to remember to get that prefix every time.

Certainly an idea with a lot of potential. I am thinking of giving up on folders for a different reason (totally corrupted folder structure in my archive means that things in folders in the mail database don't get filed correctly in the archive).

@KeithC - So right now, I just use the full-text s...

2009-03-01T12:43:00.000-05:00

@KeithC - So right now, I just use the full-text search capabilities to look for tags. I originally wanted to make something I could use in any database, not just mail, so I didn't build a custom function to search tags. This would be really easy to do, however, and would greatly improve the functionality.

OK, maybe I'm dumb, but how do you search for the ...

2009-03-01T08:51:00.000-05:00

OK, maybe I'm dumb, but how do you search for the tag value?

In case anyone is interested, I've taken some of t...

2008-07-28T11:27:00.000-04:00

In case anyone is interested, I've taken some of the comments/ideas in this post and have extended this function slightly. I've blogged about it here, and Vitor mentions that he also did some work with it and perhaps that putting things from both our solutions together, we may come out with something more useful and reliable than what I've come out with so far.

Just a little typo, Change the comma to a semi-col...

2008-07-10T11:14:00.000-04:00

Just a little typo, Change the comma to a semi-colon for the @Explode.

Great idea

@Chris: I thought more about changing the view ico...

2008-06-25T11:49:00.000-04:00

@Chris: I thought more about changing the view icon (in by inbox)--but am a little hesitant. I will have to ponder that a little more after I have a chance to use tagging a while. I also considered adding a character before or after the subject to indicate the doc has been tagged (probably adding a character at the end of the subject would be best for sorting by subject, later on).

@Elf... it's a toolbar button, no need to change t...

2008-06-24T04:20:00.000-04:00

@Elf... it's a toolbar button, no need to change the design and it work's with any application.

@Chris: How is it possible to do this, without cha...

2008-06-24T03:34:00.000-04:00

@Chris: How is it possible to do this, without changing the design? I mean, you add a new button, a new form and new code.

Maybe this is a functionality that doesn't exist in Notes 6.5, which is what my company is running.

@Vitor...That sounds good. I'll have to check that...

2008-06-23T16:58:00.000-04:00

@Vitor...That sounds good. I'll have to check that out. Might be a really cool update Thanks!

@Yelocab...thanks for the catch on the @Explode. ...

2008-06-23T16:56:00.000-04:00

@Yelocab...thanks for the catch on the @Explode. I've fixed this in the post. If you do make any additions, please feel free to share here. Thanks! :-)

One more thing.You can combine this with a subset ...

2008-06-23T16:53:00.000-04:00

One more thing.
You can combine this with a subset of Chad Schelfhout's "Edit Document Fields" code and update multiple docs.

Check here for Chad's code.

@John...You're right, this solution doesn't provid...

2008-06-23T16:44:00.000-04:00

@John...You're right, this solution doesn't provide for visual representations of the tags but that's the price to pay the flexibility of not modifying the design. If you can do it, adding a tag cloud or similar is the ideal solution. In this case, you have to use standard search.

If you were to limit your tags (boss, performance,...

2008-06-23T16:02:00.000-04:00

If you were to limit your tags (boss, performance, personal, kudos, wife, great ideas, etc.) you could create an agent that would put them into folders and run that on a regular basis. That way, things could immediately be tagged, but filed later via the agent.

I'm using this for e-mail, where we can't edit the design of the e-mail Db.

(Perhaps I will add some code to change the _viewIcon so that I know what is tagged or not.)

One thing, the @Explode(NewTag) should be @Explode(NewTag;",") in order to split the keywords by comma (rather than spaces, as I just discovered).

@John, Chris mentioned searching. You can't see th...

2008-06-23T15:41:00.000-04:00

@John, Chris mentioned searching. You can't see the tags but you can search.

this is a great solution, but what good is tagging...

2008-06-23T14:49:00.000-04:00

this is a great solution, but what good is tagging if it is not displayed to the user? Where is the view and/or tag cloud? I am missing something ...

Brilliant! I am going to add this button to my too...

2008-06-23T14:48:00.000-04:00

Brilliant! I am going to add this button to my toolbar.